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File #: 2022-0542   
Type: Consent Calendar Item Status: Agenda Ready
File created: 5/2/2022 In control: County Administrator
On agenda: 6/13/2022 Final action:
Title: Mountain Volunteer Fire Company Asset Transfer Agreement
Department or Agency Name(s): County Administrator
Attachments: 1. Summary Report, 2. Attach 1 - Asset Transfer Agreement, 3. Attach 2 - Quitclaim Deed
Date Action ByActionResultAction DetailsMeeting DetailsVideo
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To: Board of Supervisors

Department or Agency Name(s): County Administrator’s Office

Staff Name and Phone Number: Terri Wright

Vote Requirement: 4/5th

Supervisorial District(s): First

 

Title:

Title

Mountain Volunteer Fire Company Asset Transfer Agreement

End

 

Recommended Action:

Recommended action

Authorize the County Administrator to Execute an Asset Transfer Agreement with the Sonoma County Fire District and a Quitclaim Deed to formalize the transfer of assets that were conveyed as a part of the 2019 annexation of this territory. (4/5th Vote Required) (First District)

end

 

Executive Summary:

This action requests approval for the County Administrator to execute an asset transfer agreement and Quitclaim Deed to formalize the transfer of assets related to the annexation of the Mountain Volunteer Fire Company (VFC). The Mountain VFC was detached from County Service Area 40 (CSA-40) and annexed by the Sonoma County Fire District via a multi-district reorganization that was approved by the Sonoma County Local Agency Formation Commission (LAFCO) in April, 2019. While the Sonoma County Fire District has maintained possession and control over the Mountain Station since the time of the reorganization, a recent audit conducted for CSA-40 determined that the County still held title to the Mountain Station. This asset transfer agreement and quitclaim deed are necessary to transfer the Mountain Fire station to Sonoma County Fire District, as was originally intended in 2019.

 

Discussion:

On November 13, 2018, the Board of Supervisors approved a Concurrent Resolution with the Windsor, Rincon Valley, and Bennett Valley Fire Protection Districts to initiate proceedings with LAFCO to reorganize into a single fire district, which is now known as the Sonoma County Fire District. The Board of Supervisors approved a Property Tax Allocation Agreement to facilitate the reorganization on January 29, 2019, and the reorganization was formalized with the recording of the LAFCO Certificate of Completion on April 4, 2019. All of the assets that were maintained by the Mountain VFC were physically transferred following the LAFCO approval and were also reflected as disposed in the County’s Fixed Asset tracking system.

 

As a result of the annual audit of CSA-40, the auditors determined that the County still held title to the Mountain Station, and actions needed to be taken to appropriately transfer the Mountain Station to Sonoma County Fire District, who has had possession and control of the Mountain Station since April 4, 2019. , The attached asset transfer agreement authorizes the execution of the Quitclaim Deed, which will then be recorded by Sonoma County Fire District, and evidences the County’s intent regarding this transfer for audit purposes.  The quit claim deed requires 4/5th Board approval.

 

Prior Board Actions:

January 29, 2019 - Property Tax Allocation Agreement is approved by the Board

November 3, 2018 - Concurrent Resolution requesting LAFCO consolidation is approved by the Board

 

Fiscal Summary

Narrative Explanation of Fiscal Impacts:

There is no fiscal impact associated with this transaction

 

Narrative Explanation of Staffing Impacts (If Required):

None

 

Attachments:

Asset Transfer Agreement

Quitclaim Deed

 

Related Items “On File” with the Clerk of the Board:

None