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File #: 2021-1473   
Type: Consent Calendar Item Status: Agenda Ready
File created: 12/21/2021 In control: Human Services
On agenda: 4/5/2022 Final action:
Title: Sonoma County Area Agency on Aging Fiscal Year 2021-2022 Contract Amendments
Department or Agency Name(s): Human Services
Attachments: 1. Summary Report, 2. Attachment 1 - Budget Resolution, 3. Attachment 2 - Council on Aging Contract, 4. Attachment 3 - Petaluma People Services Center Contract, 5. Attachment 4 - Senior Advocacy Services Contract, 6. Attachment 5 - Details of Service Provider Contract Increases
Date Action ByActionResultAction DetailsMeeting DetailsVideo
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To: Board of Supervisors

Department or Agency Name(s): Human Services                     

Staff Name and Phone Number: Paul Dunaway 565-3673, Tracy Repp 565-5982

Vote Requirement: 4/5th

Supervisorial District(s): Countywide

 

Title:

Title

Sonoma County Area Agency on Aging Fiscal Year 2021-2022 Contract Amendments

End

 

Recommended Action:

Recommended action

A)                     Adopt a resolution authorizing adjustments to the Human Services Department’s Fiscal Year 2021-2022 Adopted budget in the amount of $637,889 to reflect increased funding from the State of California Department of Aging.

B)                     Authorize the Director of the Human Services Department to execute contract amendments in order to increase funding as follows:

i)                     Increase the current contract with Council on Aging by $315,827 for a new total not to exceed $1,866,665;

ii)                     Increase the current contract with Petaluma People Services Center by $68,327 for a new total not to exceed $480,639; and

iii)                     Increase the current contract with Senior Advocacy Services by $52,936 for a new total not to exceed $927,233.

(4/5th Vote Required)

end

 

Executive Summary:

The Human Services Department (HSD) requests a Fiscal Year (FY) 2021-2022 budget adjustment in the amount of $637,889 and authorization for the Director of HSD to execute amendments to existing contracts with Council on Aging, Petaluma People Services Center, and Senior Advocacy Services. This reflects aggregate increases in funding received from the State of California Department of Aging (CDA) that were included in the CDA Area Plan Standard Agreement Amendments #1, #2, and #3 allocations.

 

Discussion:

The Sonoma County Area Agency on Aging (AAA) is responsible for planning, advocating, and providing funding for services that support the needs of older adults, adults with disabilities, and their caregivers throughout Sonoma County. CDA distributes federal Older Americans Act (OAA) funds and State General funds to local AAAs who then contract with local service providers that assist older adults and adults with disabilities to remain in the home of their choice for as long as possible. The additional funding from the CDA is specifically allocated for the Senior Nutrition, Elder Justice, Robotic Pets, and Ombudsman programs, and cannot be used for other purposes. 

 

CDA typically issues amendments to the original Standard Agreement, which is the method of allocating funding to counties, throughout the fiscal year to account for additional funding from the federal government and increases in the final approved California state budget. To date, CDA has provided Standard Agreement amendments #1, #2, and #3 that have increased the funding for older adult programs. The total increase for all 3 CDA amendments is $637, 889, which will be allocated to AAA contracted service providers and cover administration costs.

 

Amendment #1 increase total: $287,876

Amendment #2 increase total: $256,939

Amendment #3 increase total: $  93,074

TOTAL OF ALL AMENDMENTS: $637,889

 

Contracts with a total value of $100,000 or more are required to have Board of Supervisors approval. The three contracts included in this board item over $100,000 are Council on Aging, Petaluma People Services Center and Senior Advocacy Services. The total increase for the three contracts equals $437,090. 

 

Contracts with a total value below $100,000 or administrative allocations are not required to have Board of Supervisors approval. There are four contracts not included in this board item that will receive a portion of the $637,889 increase. In addition to administration increases, other contract increases are for Coastal Seniors, CERES Community Project, Northern California Center for Well-Being, and Alzheimer’s Association totaling $200,799.

 

See Attachment 5 - Details of Service Provider Contract Increases for the breakdown of the total increases per service provider and program. Below are descriptions of the programs where the additional funding amounts are being targeted.

 

COUNCIL ON AGING AND PETALUMA PEOPLE SERVICES CENTER

Nutrition Programs - Home Delivered Meals and Senior Lunches at Congregate Sites

Home delivered meals are designed to increase the nutritional intake of homebound or isolated adults 60 and older who may have become homebound due to increasing age or short-term/long-term health problems. The program provides nutritional support through the delivery of one meal per day to assist in maintaining health, independence and ability to remain at home.

 

The senior lunch program (congregate meals) provides a nutritionally balanced meal and social contact that provides positive motivation for self-care for adults 60 and older who may often eat poorly on their own and may become lonely and depressed in isolation.

 

SENIOR ADVOCACY SERVICES

Ombudsman Program

The Ombudsman Program provides services to protect the health, safety, welfare, and rights of individuals who are residents of long-term care facilities (i.e. nursing, skilled nursing, residential care facilities for the elderly, and other similar adult care homes) by investigating and resolving complaints made by or on behalf of long-term care facility residents.

 

Elder Justice Program

Elder Justice activities are provided to develop, strengthen, and carry out programs for the prevention, detection, assessment, and treatment of, intervention in, investigation of, and response to elder abuse, neglect, and exploitation (including financial exploitation). 

 

Robotic Companion Pet Program

Pandemic isolation has had a negative effect on older adults and adults with disabilities living in licensed care facilities due to visitation restrictions and loss of fellow residents due to COVID. Residents may have experienced the residential living facility as a lonely and socially isolated setting. The CDA Office of the State Long-Term Care Ombudsman initiated the Electronic Companion Pets Project to combat the negative impacts of COVID on residents living in these facilities. The Electronic Companion Pets Project is a person-centered approach to increasing engagement and enhancing meaningful interactions with the pet and others at the facilities. The intent of this funding is to purchase electronic companion pets that will be distributed as personal property to individual residents living in licensed residential and skilled nursing facilities during and post COVID. 

 

Strategic Plan:

N/A

 

Prior Board Actions:

October 19, 2021: Authorized the Director of HSD to execute amendments to Council on Aging, Petaluma People Services, and Senior Advocacy Services Contracts for Fiscal Year 2021-2022

 

June 8, 2021:  Authorized the Director of HSD to execute initial Contracts for Fiscal Year 2021-2022

 

Fiscal Summary

 Expenditures

FY 21-22 Adopted

FY 22-23 Projected

FY 23-24 Projected

Budgeted Expenses

$2,773,610

 

 

Additional Appropriation Requested

$637,889

 

 

Total Expenditures

$3,411,449

0

0

Funding Sources

 

 

 

General Fund/WA GF

 

 

 

State/Federal (including Realignment)

$3,411,449

 

 

Fees/Other

 

 

 

Use of Fund Balance

 

 

 

Contingencies

 

 

 

Total Sources

$3,411,449

0

0

 

Narrative Explanation of Fiscal Impacts:

HSD requests an adjustment to the FY 2021-22 budget to increase appropriations in the total amount of $637,889: $315,827 for Council on Aging; $68,327 for Petaluma People Services; $52,936 for Senior Advocacy Services; and $200,799 for other contracts and administration costs not included in this board item.

 

The increase in appropriations totaling $637,889 comes from a federal funding augmentation received by the CDA as an addition to the $2,773,610 approved by the Board of Supervisors on June 8, 2021, Item 31, Resolution# 21-0250 for the AAA to fund services for Fiscal Year 2021-22.

 

Staffing Impacts:

 

 

 

Position Title (Payroll Classification)

Monthly Salary Range (A-I Step)

Additions (Number)

Deletions (Number)

 

 

 

 

 

 

 

 

 

 

 

 

 

Narrative Explanation of Staffing Impacts (If Required):

N/A

 

Attachments:

Attachment 1 - Budget Resolution

Attachment 2 - Council on Aging Contract

Attachment 3 - Petaluma People Services Center Contract

Attachment 4 - Senior Advocacy Services Contract

Attachment 5 - Details of Service Provider Contract Increases

 

Related Items “On File” with the Clerk of the Board:

CDA Standard Agreement Amendments #1, #2, and #3