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File #: 2021-1173   
Type: Consent Calendar Item Status: Agenda Ready
File created: 10/11/2021 In control: County Administrator
On agenda: 11/16/2021 Final action:
Title: Board of Supervisors Quarterly Ad Hoc Update
Department or Agency Name(s): County Administrator
Attachments: 1. Summary Report, 2. Climate Action Report, 3. County Center Report, 4. Emergency Medical Services Report, 5. Fire Services Report, 6. Measure O Report
Date Action ByActionResultAction DetailsMeeting DetailsVideo
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To: Board of Supervisors

Department or Agency Name(s): County Administrator’s Office

Staff Name and Phone Number: Terri Wright 565-2431

Vote Requirement: Informational Only

Supervisorial District(s): Countywide




Board of Supervisors Quarterly Ad Hoc Update



Recommended Action:

Recommended action

Receive updates from the Climate Action, County Center, Emergency Medical Services, Fire Services, and Measure O Ad Hoc Committees for July through September, 2021



Executive Summary:

The Board of Supervisors has requested that staff provide quarterly updates on the Ad Hoc activities to keep the Board and the public informed about the progress being made by these committees.  Each committee is unique in its mission, outcomes, and process, therefore individual committee reports are being included.



On January 26, 2021, the Board of Supervisors approved the Ad Hoc assignments for 2021 calendar. The Ad Hoc committee assignments are as follows:


Ad Hoc Committee

Supervisors Assigned

Climate Action

Gorin and Hopkins

County Center

Rabbitt and Coursey

Emergency Medical Services

Rabbitt and Hopkins

Fire Services

Rabbitt and Hopkins

Measure O

Coursey and Gore


Summary of Key Highlights

The Ad Hoc updates covering information from July through September 2021 are included as Attachments A-E. Key highlights of the updates for this period include:


The Climate Ad Hoc offered direction to staff with detailing and finalizing the list of potential climate projects, which were all re-scoped with greater details around timelines, budgets success metrics, and expected impacts. Recruitment for the new Director of Climate Action and Resiliency concluded and the position was offered to Barbara Lee. The Climate Ad Hoc’s work has now completed in the culmination of the final climate project list and the creation of the Climate Action and Resiliency Division.


The County Center Ad Hoc worked with staff to assess qualitative benefits and challenges of each potential site for the new County Government Center, developing materials to aid the Board in making their preferred site selection on July 27, 2021. In September, the Ad Hoc toured two buildings in San Francisco to preview examples of workspace options at different square footage per employee configurations.


The Emergency Medical Services Ad Hoc reviewed the comments received from the California State of California Emergency Medical Services Agency regarding the Exclusive Operating Area Request for Proposal approved by the Board in April. 


The Fire Services Ad Hoc initiated negotiation proceedings with key fire agency stakeholders based on the preliminary terms approved by the Board on July 20, 2021.  The Fire Ad Hoc also coordinated with the Fire Services Work Group on the outreach plan for a potential June 2022 sales tax measure.


The Measure O Ad Hoc presented and conducted a planning and implementation workshop with the Board of Supervisors on August 31, 2021 to designate funding in an expenditure plan for new/redesigned programs. Determined funding recommendations for Cotati/Rohnert Park, Petaluma, and Santa Rosa Mobile Support Teams that were presented and approved by the Board on October 26, 2021.


Strategic Plan:



Prior Board Actions:

August 17, 2021 - April - June, 2021 Ad Hoc Update


Fiscal Summary


FY 21-22 Adopted

FY22-23 Projected

FY 23-24 Projected

Budgeted Expenses




Additional Appropriation Requested




Total Expenditures




Funding Sources




General Fund/WA GF












Use of Fund Balance








Total Sources





Narrative Explanation of Fiscal Impacts:



Staffing Impacts:




Position Title (Payroll Classification)

Monthly Salary Range (A-I Step)

Additions (Number)

Deletions (Number)















Narrative Explanation of Staffing Impacts (If Required):




Climate Action Report

County Center Report

Emergency Medical Services Report

Fire Services Report

Measure O Report


Related Items “On File” with the Clerk of the Board: