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File #: 2021-0489   
Type: Consent Calendar Item Status: Agenda Ready
File created: 4/27/2021 In control: Economic Development Board
On agenda: 6/8/2021 Final action:
Title: Economic Development Department, Creative Sonoma Accepts Amended Grant Award from the National Endowment for the Arts
Department or Agency Name(s): Economic Development Board
Attachments: 1. ADA Summary.pdf, 2. ADA Official Notice of Action (Original Award - $250,000).pdf, 3. ADA Official Notice of Action (Amended Award - $45,590).pdf, 4. ADA Budget Resolution - Creative Sonoma NEA Grants.pdf
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To: Board of Supervisors of Sonoma County

Department or Agency Name(s): Economic Development Board

Staff Name and Phone Number: Kristen Madsen 565-6120

Vote Requirement: 4/5th

Supervisorial District(s): Countywide

 

Title:

Title

Economic Development Department, Creative Sonoma Accepts Amended Grant Award from the National Endowment for the Arts

End

 

Recommended Action:

Recommended action

Adopt a resolution adjusting the FY 2020-21 Budget for the Economic Development Department in the amount of $45,590, increasing appropriations for grant awards from the National Endowment for the Arts (NEA). (4/5th Vote Required)

end

 

Executive Summary:

In January 2020, Creative Sonoma was authorized to accept and expend grants, in an amount not to exceed $500,000 annually, in coordination with County Counsel and the County Administrator’s Office.  Creative Sonoma accepted a grant from the National Endowment for the Arts, in the amount of $250,000, in September 2020 to be re-granted into the community for COVID relief.  The NEA has amended its original award to Creative Sonoma and increased the total funds available by $45,590. 

 

Discussion:

Staff is recommending that the Board adopt the Budget Adjustment Resolution increasing appropriations for accepted grant awards and matching funds to the Economic Development Department by $45,590.

 

Creative Sonoma is dedicated to providing financial, information, and networking resources to Sonoma’s creative community and the public.  To facilitate the provision of financial resources, Creative Sonoma has successfully sought and received grants from funders that supplement Creative Sonoma’s annual budget allocation.  Creative Sonoma has successfully built and implemented a process through which it can re-grant funds in an efficient, equitable, and transparent manner.  It has also established a track record of managing other projects and activities that support the creative sector.  The process has been built to accommodate an increasing level of resources as funding opportunities arise that support Creative Sonoma’s continued growth.

 

In January 2020, Creative Sonoma was authorized to accept and expend grants, in amounts not to exceed $500,000 annually.  Creative Sonoma is coordinating with County Counsel to ensure compliance with federal, state and local procurement, conflict of interest, reporting and auditing requirements.  The Creative Sonoma Advisory Board has adopted its own conflict of interest code.

 

Creative Sonoma is in the process of receiving grant funds on an amended contract from the National Endowment for the Arts (NEA) of $45,590.  The original grant of $250,000, and the new funds, are being awarded to re-grant to Sonoma County arts and cultural nonprofits for COVID19 relief from the CARES Act.  These funds were awarded in September 2020 to 28 arts and cultural organizations across the county and provided much needed resources for the arts community that has been severely impacted by Shelter-in-Place closures as a high percentage of its activities require in-person gatherings of groups.  The new funds of $45,590 will be distributed using the same guidelines that have been reviewed by counsel.

 

Today’s actions will allow Creative Sonoma to continue its efforts to support the creative community of Sonoma County in this time of unique need.

 

Prior Board Actions:

January 14, 2020 - Authorized Economic Development Board Director to accept and expend grants not to exceed $500,000 annually.

March 20, 2018 - Authorized Economic Development Board Director to execute grant award agreements to individual artists and organizations up to $200,000 annually.

 

Fiscal Summary

 Expenditures

FY 20-21 Adopted

FY21-22 Projected

FY 22-23 Projected

Budgeted Expenses

 

 

 

Additional Appropriation Requested

45,590

 

 

Total Expenditures

45,590

 

 

Funding Sources

 

 

 

General Fund/WA GF

 

 

 

State/Federal

45,590

 

 

Fees/Other

 

 

 

Use of Fund Balance

 

 

 

Contingencies

 

 

 

Total Sources

45,590

 

 

 

Narrative Explanation of Fiscal Impacts:

Creative Sonoma is receiving $45,590 in grant funds from the National Endowment for the Arts on an amended contract increasing a prior award of $250,000.  No match is required for this grant.

 

Staffing Impacts:

 

 

 

Position Title (Payroll Classification)

Monthly Salary Range (A-I Step)

Additions (Number)

Deletions (Number)

n/a

 

 

 

 

 

 

 

 

 

 

 

 

 

Narrative Explanation of Staffing Impacts (If Required):

n/a

 

Attachments:

1.                     NEA Official Notice of Action (Original Award Letter - $250,000)

2.                     NEA Official Notice of Action (Amendment to add $45,590)

3.                     Budget Resolution - Creative Sonoma NEA Grants

 

Related Items “On File” with the Clerk of the Board:

n/a