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File #: 2020-0072   
Type: Consent Calendar Item Status: Agenda Ready
File created: 1/23/2020 In control: Transportation and Public Works
On agenda: 3/10/2020 Final action:
Title: Project Delivery Agreements for Watmaugh Road, Bohemian Highway, and Wohler Road Bridge Projects.
Department or Agency Name(s): Transportation and Public Works
Attachments: 1. Summary Report, 2. Resolution, 3. Monte Rio Bridge Agreement, 4. Watmaugh Bridge_Agreement, 5. Big Wohler Bridge_Agreement
Date Action ByActionResultAction DetailsMeeting DetailsVideo
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To: Board of Supervisors

Department or Agency Name(s): Transportation and Public Works

Staff Name and Phone Number: Johannes J. Hoevertsz 707-565-2231

Vote Requirement: Majority

Supervisorial District(s): First, Fourth and Fifth

 

Title:

Title

Project Delivery Agreements for Watmaugh Road, Bohemian Highway, and Wohler Road Bridge Projects.

End

 

Recommended Action:

Recommended action

Adopt a Resolution (1) approving Project Delivery Agreements between the County of Sonoma and the California Department of Transportation related to the completion of the Watmaugh Road Bridge Replacement (Bridge No. 20C0017), the Bohemian Highway Bridge Replacement (Bridge No. 20C0018), and the Wohler Road Bridge Seismic Retrofit (Bridge No. 20C0155); (2) authorizing the Director of Transportation and Public Works Department to execute the agreements; and (3) delegating authority to the Director of Transportation and Public Works to take all other actions necessary to effectuate the agreements. (First, Fourth, Fifth Districts)

end

 

Executive Summary:

The California Transportation Commission (CTC) recently adopted revisions to the Proposition 1B Local Seismic Bridge Retrofit Account Guidelines, which now require the County of Sonoma (County) to enter into Project Delivery Agreements with the California Department of Transportation (Caltrans) for three County bridge projects: (1) Watmaugh Road Bridge Replacement; (2) Bohemian Highway Bridge Replacement; and (3) Wohler Road Bridge Seismic Retrofit. The Project Delivery Agreements commit the County to project milestones by the dates specified in the Agreements.

 

Discussion:

The Local Bridge Seismic Retrofit Program (LBSRP) was established in 1989 to retrofit seismically deficient bridges. The initial program included 1,235 bridges owned by local agencies in need of seismic retrofit. In 2006, State Proposition 1B was approved and provided funding to complete the bridges on the seismic retrofit list. As of June 30, 2019, 60 bridge projects remained on the list, including three within the County’s jurisdiction.

The LBSRP is administered by the CTC, which recently revised the Proposition 1B Local Bridge Seismic Retrofit Account Guidelines in order to promote the completion of bridge projects. The CTC guidelines now require agencies with projects funded by Proposition 1B funds that have not advanced to the construction phase by December 31, 2019 to execute Project Delivery Agreements (Agreements) with Caltrans by March 31, 2020. The Agreements represent a commitment by the local agency as to the scope, cost and delivery schedule for the project.

The bridge projects within the County that require Agreements are the Watmaugh Road Bridge Replacement, the Bohemian Highway Bridge Replacement, and the Wohler Road Bridge Seismic Retrofit.

In conjunction with our funding partners, the Department of Transportation and Public Works (TPW) has developed schedules for the completion of the three bridge projects, with consideration of work completed, work remaining, current contracts, current staffing levels and allowing for unforeseen delays. Also included is coordination with design partners, including environmental permitting, utility relocation and right-of-way consultants. Additionally, the proposed schedules in the Agreements are coordinated with the programmed federal funding.

According to the CTC’s new guidelines, should the County not meet the milestones scheduled in an executed Agreements, the County will be restricted from seeking new funding obligations in the Federal Highway Bridge Program administered by Caltrans.

 

Prior Board Actions:

Watmaugh Road Bridge:

-                     December 04, 2018: Approved amendment for revised end date of December 31, 2021.

-                     May 12, 2015: Approved amendment for revised contract amount of $575,156 and revised end date of December 31, 2018.

-                     July 31, 2012: Awarded engineering design contract of $500,009 and an end date of Dec 31, 2015.

Monte Rio Bridge Replacement:

-                     October 24, 2017: Awarded engineering design contract of $2,748,293 with an end date of December 31, 2022.

Wohler Road Bridge Seismic Retrofit:

-                     July 10, 2018: Approved amendment for revised contract amount of $969,877.10 and revised end date of December 31, 2021.

-                     May 24, 2016: Approved amendment for revised contract amount of $824,344 and revised end date of December 31, 2019.

-                     September 24, 2013: Awarded engineering design contract of $653,454 with an end date of December 31, 2016.

 

Fiscal Summary

 Expenditures

FY 19-20 Adopted

FY20-21 Projected

FY 21-22 Projected

Budgeted Expenses

 

 

 

Additional Appropriation Requested

 

 

 

Total Expenditures

 

 

 

Funding Sources

 

 

 

General Fund/WA GF

 

 

 

State/Federal

 

 

 

Fees/Other

 

 

 

Use of Fund Balance

 

 

 

Contingencies

 

 

 

Total Sources

 

 

 

 

Narrative Explanation of Fiscal Impacts:

There is not a cost associated with the adoption of the Agreements. According to the CTC’s new guidelines, should the County not meet the milestones scheduled in an executed Agreement, the County will be restricted from seeking new funding obligations in the Federal Highway Bridge Program.

 

Staffing Impacts:

 

 

 

Position Title (Payroll Classification)

Monthly Salary Range (A-I Step)

Additions (Number)

Deletions (Number)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Narrative Explanation of Staffing Impacts (If Required):

None

 

Attachments:

Resolution

Proposed Project Delivery Agreements

 

Related Items “On File” with the Clerk of the Board:

File B: California Transportation Commission Resolution LB1B-G-1920-01