To: Board of Supervisors
Department or Agency Name(s): Human Services
Staff Name and Phone Number: Gerardo Perez 565-8081, Cristin Tuider 565-8504
Vote Requirement: Majority
Supervisorial District(s): Countywide
Title:
Title
Human Services Department Appointment of Retiree Extra-Help
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Recommended Action:
Recommended action
Pursuant to Government Code §7522.56 approve the appointment of Julie Sabbag as a Program Planning and Evaluation Analyst Retiree Extra-Help, in order to fill a critically needed position within 180 days of their retirement, with an appointment date as early as February 7, 2024.
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Executive Summary:
Pursuant to the California Public Employees’ Pension Reform Act (PEPRA), Government Code §7522.56, an exception can be made to reappoint a retiree as extra-help provided the governing body certifies that the appointment is necessary to fill a critically needed position, in those circumstances where 180 days from the date of retirement has not yet passed. This approval must be in a noticed public meeting and not on a consent calendar. The Human Services Department is requesting the appointment of Julie Sabbag as a Program Planning and Evaluation Analyst in a retiree extra-help capacity to provide critical assistance in the Human Services Department contracts unit administering the American Rescue Plan Act Community Resilience Program contracts.
Discussion:
Pursuant to the California Public Employee’s Pension Reform Act (PEPRA), Government Code §7522.56, an exception can be made to reappoint a retiree as extra-help provided the governing body certifies that the appointment is necessary to fill a critically needed position, in those circumstances where 180 days from the date of retirement have not yet passed. This approval must be in a noticed public meeting and not on a consent calendar. PEPRA includes other requirements in order for a retiree to be eligible for an Extra-Help appointment, such as not having accepted a retirement incentive and not having accepted unemployment arising out of prior public appointment. The individual and delegated department staff have completed the Retiree Extra-Help Compliance Form certifying the appropriateness of the appointment.
Julie Sabbag, Program Planning and Evaluation Analyst (PPEA), retired on January 2, 2024. Ms. Sabbag worked for the County for 24 years, including the last 11 years in the Human Services Department (HSD) contracts and procurement unit. This unit develops all of the contracts and administers procurements for HSD, ensuring local, state, and federal compliance. Recently the contracts unit has also been tasked with administering the contracts and procurements for the American Rescue Plan Act (ARPA) Community Resilience Program (CRP). Ms. Sabbag’s vacated PPEA position has been filled by another employee who will focus on administering general HSD contracts, and Ms. Sabbag will work a 0.5 Full-Time Equivalent (FTE) focused on ARPA contracts, where there is currently a 1.0 FTE Time-Limited PPEA vacancy. It is critical to have Ms. Sabbag’s assistance to ensure that the ARPA contracts are in place to effectively expend the time-limited federal funds to support the community, and to meet federal reporting and compliance requirements. The department anticipates 520 hours of work during the duration of the Extra-Help assignment.
The Human Services Department has consulted with the Human Resources Department which is supportive of the recommended action.
In accordance with Government Code section 7522.56, the Human Services Department is asking the Board to certify as follows:
• Julie Sabbag’s appointment to a Program Planning and Evaluation Analyst is necessary to fill a critically needed position within 180 days of their retirement date;
• Ms. Sabbag did not accept retirement incentives upon their retirement; and
• Ms. Sabbag’s appointment shall not exceed 960 hours per year.
• Per Internal Revenue Code section 401(a) (36), Ms. Sabbag meets the requirement of being of normal retirement age.
If the Board of Supervisors makes the foregoing certifications, Ms. Sabbag will be hired as of February 7, 2024, as a Program Planning and Evaluation Analyst.
Strategic Plan:
N/A
Racial Equity:
Was this item identified as an opportunity to apply the Racial Equity Toolkit?
No
Prior Board Actions:
None
Fiscal Summary
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Expenditures |
FY 23-24 Adopted |
FY 24-25 Projected |
FY 25-26 Projected |
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Budgeted Expenses |
$30,700 |
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Additional Appropriation Requested |
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Total Expenditures |
$30,700 |
$0 |
$0 |
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Funding Sources |
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General Fund/WA GF |
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State/Federal |
$30,700 |
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Fees/Other |
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Use of Fund Balance |
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Contingencies |
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Total Sources |
$30,700 |
$0 |
$0 |
Narrative Explanation of Fiscal Impacts:
The cost for an extra-help Program Planning and Evaluation Analyst to work 520 hours in Fiscal Year 2023-24 is $30,700 at the I-Step.
This position is already budgeted, requires no additional appropriations, and is fully funded by ARPA funds.
The ARPA Time-Limited CRP position, approved on December 14, 2021, is funded through December 31, 2026.
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Staffing Impacts: |
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Position Title (Payroll Classification) |
Monthly Salary Range (A-I Step) |
Additions (Number) |
Deletions (Number) |
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Narrative Explanation of Staffing Impacts (If Required):
This is a retiree extra-help appointment; no permanent allocations are being added or changed.
Attachments:
None
Related Items “On File” with the Clerk of the Board:
None