To: Board of Supervisors
Department or Agency Name(s): Sonoma County Public Infrastructure - Airport Division
Staff Name and Phone Number: Johannes J. Hoevertsz, 707-565-2231
Vote Requirement: Majority
Supervisorial District(s): Countywide
Title:
Title
Out-of-State Travel Request - Airport Manager
End
Recommended Action:
Recommended action
Approve Out-of-State Travel Request for the Airport Manager
end
Executive Summary:
The Department of Public Infrastructure (SPI) - Airport Division (Airport) is seeking approval for two (2) out-of-state trips by the Airport Manager for Fiscal Year (FY) 2022-2023.
Discussion:
Pursuant to the Travel and Meal Reimbursement Policy (Administrative Policy #3-2) Department Heads are authorized to approve the first two (2) out-of-state trips and the County Administrator may approve a third out-of-state travel in a fiscal year. Subsequent out-of-state trips require Board of Supervisor’s approval.
The Director of SPI authorized two (2) previous out-of-state trips occurring in FY 2022-23:
I. The American Association of Airport Executives (AAAE) National Airports Conference October 7-11, 2022 in Orlando, FL.
II. Routes Americas 2023 Airline Conference in Chicago, IL. This is an annual conference, providing opportunities to meet with senior decision makers from airlines to discuss new market opportunities and evolution of current service. Occurring March 20-24, 2023.
The County Administrator authorized a third trip to Milwaukee, WI June 11-15, 2023. This conference is an annual event for airports and airlines to discuss air service development, providing educational programming, and one-on-one airline meetings.
The Department of Public Infrastructure is requesting the authorization of two (2) additional out--of-state trips for the Airport Manager this fiscal year as follows:
I. The Airport Manager is currently the Southwest Chapter of the American Association of Airport Executives (SWAAAE) chapter representative for the American Association of Airport Executives (AAAE) Nominating Committee. In the role, he participates in interviews for executive members of the Board and Board candidates. These interviews will take place in Dallas, Texas May 11-13, 2023.
II. Denver, Colorado to attend the Annual American Association of Airport Executives (AAAE) Conference and Exposition, which focuses on real-world airport knowledge and practical solutions targeting airport efficiencies and solutions, from June 3-5, 2023. Final nominating committee meetings will also take place at this conference.
The Department is requesting authorization of these two additional out-of-state trips in FY 2022-23 for the Airport Manager. The purpose of these trips is to fulfill obligations related to acting as the regional representative for the AAAE nominating committee, as well as to maintain relationships with airlines and plan for future Airport developments, route planning, and alternative funding sources. Costs for the requested travel were included in the FY 2022-23 adopted Airport budget.
Strategic Plan:
N/A
Prior Board Actions:
12/17/19: Board authorized out-of-state travel for Airport Manager
11/05/19: Board authorized out-of-state travel for Airport Manager
12/04/18: Board authorized out-of-state travel for Airport Manager
05/11/18: Board authorized out-of-state travel for Airport Manager
12/12/17: Board authorized out-of-state travel for Airport Manager
12/13/16: Board authorized out-of-state travel for Airport Manager
10/04/16: Board authorized out-of-state travel for Airport Manager
03/15/16: Board authorized out-of-state travel for Airport Manager
Fiscal Summary
|
Expenditures |
FY 22-23 Adopted |
FY23-24 Projected |
FY 24-25 Projected |
|
Budgeted Expenses |
$5,000 |
|
|
|
Additional Appropriation Requested |
$0 |
|
|
|
Total Expenditures |
$5,000 |
|
|
|
Funding Sources |
|
|
|
|
General Fund/WA GF |
|
|
|
|
State/Federal |
|
|
|
|
Fees/Other |
$5,000 |
|
|
|
Use of Fund Balance |
|
|
|
|
Contingencies |
|
|
|
|
Total Sources |
$5,000 |
|
|
Narrative Explanation of Fiscal Impacts:
Business travel and conference expenses were included in the FY 2022-23 adopted Airport Operations Budget and there are sufficient appropriations to pay for the requested travel costs of approximately $5,000. Airport Fees and Charges will fund these travel expenses. They are considered an authorized use of Airport revenues by the Federal Aviation Administration.
Narrative Explanation of Staffing Impacts (If Required):
None.
Attachments:
None.
Related Items “On File” with the Clerk of the Board:
None.