To: Board of Supervisors
Department or Agency Name(s): Probation Department
Staff Name and Phone Number: Christine Williams, (707)565-2145
Vote Requirement: Majority
Supervisorial District(s): Countywide
Title:
Title
Boys & Girls Club Professional Services Agreement Amendment #1
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Recommended Action:
Recommended action
Authorize the Chief Probation Officer to amend the professional services agreement with the Boys and Girls Club of Sonoma-Marin (Boys & Girls Club), entered into January 01, 2020, to increase the not to exceed amount from $337,500 to $767,290.
end
Executive Summary:
Due to administrative oversight when Probation initially submitted a Board item titled ‘Juvenile Hall Programming and Youthful Offender Re-Entry Services’ dated January 14, 2020 for the Boys & Girls Club for services within the juvenile hall and received authority to enter into the contract, the Department obtained authority for the appropriate term length but not for the ‘not to exceed amount’ associated with the full term of this contract. Today’s item is to correct that administrative error without changing any other terms or conditions within the agreement and with no related general fund net cost impact.
Discussion:
When Probation created the initial Board item to approve the professional services agreement with the Boys & Girls Club effective January 01, 2020, there was an error in the not to exceed amount, which inadvertently did not include the value for option to extend for three additional one-year terms. Both Probation and the Boys & Girls Club wish to extend the contract per paragraph 3. Term of Agreement.
Per paragraph #3 Term of Agreement, “Upon expiration of the initial term, County and Consultant may extend the term of the agreement for three (3) additional one year terms contingent on the availability of funds. Extensions will be executed by both parties prior to the expiration of the existing term,” the Consultant and the Department mutually executed Extension #1 (attached) on May 04, 2022 to extend the term July 1, 2022-June 30, 2023, prior to discovering the original Board item didn’t allow for costs beyond the initial term.
The not to exceed amount was stated as $337,500 on that Board item and should have more accurately read $767,290, to account for all possible extensions to the term.
Per Exhibit B, after the initial contract term, the annual rates shall increase by the annual rate of change of the Consumer Price Index for the San Francisco Metropolitan Area or 3%, whichever is lower, rounded to the nearest whole dollar.
The fiscal year values are as follows:
FY1920 $ 67,500
FY2021 $135,000
FY2122 $135,000
Total $337,500 total initial not to exceed
FY2223 $139,050
FY2324 $143,222
FY2425 $147,518
Total $767,290 corrected not to exceed
The Services (from the original Board item):
Services are broken into two programs; the Club will be provided to all youth residing in Juvenile Hall and REACH re-entry services for a portion of those youth and their families as they transition back into the community from Juvenile Hall, Probation Camp, or Residential Treatment. Youth in Juvenile Hall typically range 13-17 years in age, with more being 16 and 17 and whom are mostly male. More than 50% of youth in Juvenile Hall and more than 70% of youth in Probation Camp are Hispanic. The Juvenile Hall portion of the program will serve approximately 21 youth on a given day. The reentry services will be provided to approximately 25 to 35 active youth at a given time. Services will be culturally appropriate and relevant to the youth in the program.
Program Services and Strategies: Every component of THE CLUB (in detention) and REACH (post release; Re-entering our community to Establish Academic & career success, Character & Healthy lifestyles) programs strive to mitigate the unhealthy behavior of at risk youth. The relationship between Boys & Girls Club and youth begins during youth detention inside juvenile hall that includes weekly pro-social and evidence-based programming. This allows the creation of a treatment plan that accurately targets specific risk factors for each youth with appropriate programs and services as suggested in the RNR model above. In addition, this builds credibility, trust and a mentoring relationship by understanding the whole environment of the youth served.
The Club: The Club operates in a converted detention unit and builds on core tenants that include making participation an earned privilege, which encourages positive behavior. The daily curriculum focuses on themes centered around: character and leadership development, health and life skills, and academic success & career development. Services address primary risk factors to the detention population. The incentive-based programming has a positive impact on detained youth behavior.
All Club programming is designed to provide opportunities for meaningful community engagement, connections to caring and supportive adults as well as building leadership skills and recognizing achievements. The youth who attend The Club have the opportunity to select upcoming programmatic emphases and can drive program discussions to situations relevant to their lives. Boys & Girls Club will encourage youth to have influence in their lives and at their Club. The programs are designed to give youth opportunities to reflect and think critically about their lives, be successful at new skills and engage with one another in positive ways.
REACH: REACH will use wraparound case management programming that uses Positive Youth Justice as its building blocks of success for youth. Youth will be matched with a mentor (Case Manager) for the duration of the program. Boys & Girls Club will guide youth in developing and practicing new skills and build confidence by learning and doing. They will help youth find belonging by becoming an active member of pro-social groups and learning to place a high value on being a part of a larger community.
This trauma-informed approach provides evidenced based programs, wraparound case management, and prosocial activities to all enrolled youth. These programs are designed to give these young people opportunities to reflect and think critically about their lives, be successful at new skills, and engage with one another in positive ways.
The program will align with the OJJDP Comprehensive Gang Model and utilize OJJDP best practices including assertive engagement case management tools. REACH coordinates with over 25 active community partners to create a safety net of intervention for each young person in the program.
Service delivery model will include the following key components:
• State of the Art facilities in each community of service
• Individualized Case Management, phased for increased independence
• Academic Support
• Evidenced based programs
• Pro-social activities
• Supervised Community Services (including court ordered service)
• Mental Health Services
• Family based Services
Strategic Plan:
N/A
Prior Board Actions:
01/14/20: The Board approved a Professional Services Agreement with Boys and Girls Club of Central Sonoma County to provide program services to juvenile offenders.
08/30/16: The Board approved a Professional Services Agreement with Boys and Girls Club of Central Sonoma County to provide REACH and The Club program services.
10/13/15: The Board approved a Professional Services Agreement in the amount of $72,000 from October 13, 2015 through August 31, 2016.
06/23/15: Board approved gap funding of $40,000 to continue the program pending Measure O Prevention
grant recipient award.
10/22/13: Accept presentation on California State Association of Counties 2013 Challenge Award for the Club and Reach programs.
Fiscal Summary
|
Expenditures |
FY 22-23 Adopted |
FY23-24 Projected |
FY 24-25 Projected |
|
Budgeted Expenses |
$139,050 |
$143,222 |
$147,518 |
|
Additional Appropriation Requested |
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Total Expenditures |
$139,050 |
$143,222 |
$147,518 |
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Funding Sources |
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General Fund/WA GF |
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State/Federal |
$139,050 |
$143,222 |
$147,518 |
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Fees/Other |
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Use of Fund Balance |
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Contingencies |
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Total Sources |
$139,050 |
$143,222 |
$147,518 |
Narrative Explanation of Fiscal Impacts:
The use of YOBG (Youthful Offender Block Grant) funds for program services are included in the Department’s FY22-23 adopted budget, and will be included in future annual budget submissions. YOBG funds are part of the Local Revenue Fund 2011 Enhancing Law Enforcement Activities Subaccount. There is no General Fund impact to this Amendment.
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Staffing Impacts: |
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Position Title (Payroll Classification) |
Monthly Salary Range (A-I Step) |
Additions (Number) |
Deletions (Number) |
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Narrative Explanation of Staffing Impacts (If Required):
N/A
Attachments:
1. Boys & Girls Club REACH Ext #1
2. Boys & Girls Club PSA Amendment #1
Related Items “On File” with the Clerk of the Board:
01-14-2020 Boys & Girls Club (Re-entry REACH)