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File #: 2022-0911   
Type: Consent Calendar Item Status: Passed
File created: 8/8/2022 In control: Permit and Resource Management
On agenda: 9/13/2022 Final action: 9/13/2022
Title: Sonoma Developmental Center Specific Plan Services Contract Amendment
Department or Agency Name(s): Permit and Resource Management
Attachments: 1. CORRECTED Summary Report, 2. Attachment 1: Professional Services Agreement.pdf, 3. CORRECTED Attachment 2 - First Contract Amendment, 4. Summary Report.pdf, 5. Attachment 2: First Contract Amendment.pdf
Related files: 2019-1544, 2023-0830

To: Sonoma County Board of Supervisors

Department or Agency Name(s): Permit Sonoma

Staff Name and Phone Number: Brian Oh, (707) 565-1931

Vote Requirement: Majority

Supervisorial District(s): Countywide

 

Title:

Title

Sonoma Developmental Center Specific Plan Services Contract Amendment

End

 

Recommended Action:

Recommended action

Authorize the Director of Permit Sonoma to negotiate, finalize, and execute the first amendment to the agreement with Dyett and Bhatia, Urban and Regional Planners expanding and modifying the scope of work for preparation of the Sonoma Developmental Center Specific Plan and Environmental Impact Report, and increasing the contract amount by $238,328 to a total not-to-exceed amount of $1,714,277.

end

 

Executive Summary:

In December 2019, the Director of Permit Sonoma executed an agreement with Dyett and Bhatia, Urban and Regional Planners (Dyett and Bhatia), to prepare a Specific Plan and environmental impact report for the former Sonoma Developmental Center. This item presents an amendment to the agreement to accommodate tasks not contemplated in the original scope of work. Staff recommends that the Board authorize the Director to execute an amendment to the agreement with Dyett and Bhatia to modify the scope of work and increase the contract amount by $238,328.

 

Discussion:

California Government Code Section 14670.10.5 authorizes the California Department of General Services (DGS) to contract with the County of Sonoma for planning and environmental review services related to the 945-acre Sonoma Developmental Center (SDC) property in Sonoma Valley.  On December 17, 2019, the Board of Supervisors approved a contract with DGS for those services and at the same time authorized a contract with Dyett and Bhatia (Consultant) to provide the County support in preparing the SDC Specific Plan and Environmental Impact Report. As the County continues to meet its commitments as outlined in State legislation for disposition of the State-owned property, staff recommends increasing the original contract amount ($1,475,949 ) by $238,328 to compensate the Consultant for the following additional tasks added to the scope of work. The additional work was added to ensure that the County is successful in meeting its commitments to complete the project by December 2022, and to meaningfully engage with stakeholders and the communities impacted by the redevelopment of SDC. As the project is on a tight timeline, the Contractor commenced the new tasks, in addition to continued work on existing items under the scope of work.

                     Outreach to additional bodies and agencies.

                     Expanded community outreach to underrepresented communities.

                     Clarification of vision and guiding principles.

                     Use of an existing water supply assessment to review and provide edits for consistency with State law.

                     Additional work on project alternatives.

                     Open house meetings to present draft goals and policy topics to the public.

 

Strategic Plan:

N/A

 

Prior Board Actions:

December 17, 2019 - A) Authorize the Director Permit Sonoma to execute an agreement with the State of California Department of General Services (DGS) per Government Code Section 14670.10.5 and accept $3.5 million from DGS to prepare a Specific Plan and associated Environmental Impact Report for the Sonoma Developmental Center (SDC); and

B) Authorize the Director of Permit Sonoma to execute an agreement with Dyett & Bhatia to prepare the Specific Plan and associated Environmental Impact Report (EIR) in the amount of $1,475,949.

 

Fiscal Summary

 Expenditures

FY 22-23 Adopted

FY23-24 Projected

FY 24-25 Projected

Budgeted Expenses

$238,328

 

 

Additional Appropriation Requested

 

 

 

Total Expenditures

$238,328

 

 

Funding Sources

 

 

 

General Fund/WA GF

 

 

 

State/Federal

 

 

 

Fees/Other

 

 

 

Use of Fund Balance: Prior Year State Funds Disbursement

$238,328

 

 

Contingencies

 

 

 

Total Sources

$238,328

 

 

 

Narrative Explanation of Fiscal Impacts:

The funds for the additional work to complete the tasks are fully compensated through the State-County agreement

 

Narrative Explanation of Staffing Impacts (If Required):

N/A

 

Attachments:

Attachment 1: Professional Services Agreement

Attachment 2: First Contract Amendment

 

Related Items “On File” with the Clerk of the Board:

N/A