To: Board of Supervisors
Department or Agency Name(s): Sheriff’s Office
Staff Name and Phone Number: Maureen Nicklas, 565-8831
Vote Requirement: Majority
Supervisorial District(s): Second
Title:
Title
Agreement for Supplemental Law Enforcement Services with Sonoma Raceway
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Recommended Action:
Recommended action
Authorize the Sheriff to execute the Supplemental Law Enforcement Services Agreement with Sonoma Raceway for its National Hot Rod Association (NHRA) races from July 21, 2022 through July 24, 2022 for revenue in the amount of $166,602 to ensure the safety of Sonoma County citizens during a major outdoor event. (Second District)
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Executive Summary:
The Sheriff's Office requests that the Board authorize the Sheriff to execute the Supplemental Law Enforcement Services Agreement with Sonoma Raceway to provide supplemental law enforcement services at the National Hot Rod Association (NHRA) race event and receive reimbursement for direct and indirect costs estimated at $166,602. This is the Sheriff's Office thirtieth year providing these services.
Discussion:
Background:
Government Code Section 53069.8 allows the Board of Supervisors to contract on behalf of the Sheriff to provide supplemental law enforcement services to private entities. Resolution 16-0102 authorizes the Sheriff to execute any contract for supplemental law enforcement services on behalf of the County that does not exceed $50,000. Any contract over the $50,000 threshold continues to require Board of Supervisors authorization. Additionally, the Board annually adopts an ordinance establishing fees for these supplemental services. The FY 22-23 Sheriff’s Office Fees were adopted by the Board on April 5 2022, and be accessed via the following link:
<https://sonoma-county.legistar.com/LegislationDetail.aspx?ID=5537266&GUID=A134400A-CA7B-4D95-8D63-C79F81936EFA&Options=&Search=>
The Sonoma County Sheriff's Office has been providing supplemental law enforcement services to Sonoma Raceway (formerly Infineon Raceway) for the past twenty-nine years. The services provided under this Agreement are above and beyond the normal level of law enforcement services provided to the community by the Sheriff's Office. The County is fully reimbursed by Sonoma Raceway for both direct and indirect costs of providing these special services.
Request:
The scope of services to be provided includes sergeant, deputy, dispatcher, and community service officer staff time, and patrol cars staggered over four days from July 21, 2022 through July 24, 2022. The cost of these services is estimated at $166,602. The Agreement is substantially the same as Board approved agreements from prior years in terms of staffing and costs. The services to be provided will in no way interfere with regular law enforcement services provided by the Sheriff's Office. The operational costs and corresponding revenue reimbursement are included in the Sheriff's Office FY 22-23 Adopted Budget.
Strategic Plan:
N/A
Prior Board Actions:
Board has approved annual security service agreements since 1991 with the exception of 2020 due to pandemic event restrictions.
The Board annually adopts an ordinance establishing fees for supplemental services. The FY 22-23 Sheriff’s Office Fees were approved by the Board on April 5, 2022.
Fiscal Summary
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Expenditures |
FY 21-22 Adopted |
FY22-23 Projected |
FY 23-24 Projected |
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Budgeted Expenses |
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$166,603 |
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Additional Appropriation Requested |
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Total Expenditures |
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$166,603 |
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Funding Sources |
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General Fund/WA GF |
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State/Federal |
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Fees/Other |
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$166,603 |
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Use of Fund Balance |
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Contingencies |
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Total Sources |
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$166,603 |
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Narrative Explanation of Fiscal Impacts:
The Agreement calls for the reimbursement of both direct and indirect costs in FY 22-23 associated with providing supplemental law enforcement services. The final amount will be determined at the conclusion of the event.
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Staffing Impacts: |
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Position Title (Payroll Classification) |
Monthly Salary Range (A-I Step) |
Additions (Number) |
Deletions (Number) |
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Narrative Explanation of Staffing Impacts (If Required):
No staffing impacts.
Attachments:
Agreement for Supplemental Law Enforcement Services with Sonoma Raceway for the National Hot Rod Association (NHRA).
Exhibit A- Supplemental Law Enforcement Services Estimate
Related Items “On File” with the Clerk of the Board:
N/A