To: Board of Supervisors for Sonoma County
Department or Agency Name(s): Sonoma County Sheriff’s Office
Staff Name and Phone Number: Maureen Nicklas/565-8831
Vote Requirement: Majority
Supervisorial District(s): First
Title:
Title
Agreement for Supplemental Law Enforcement Services with Sonoma Raceway
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Recommended Action:
Recommended action
Authorize the Sheriff to execute the supplemental law enforcement services agreement with Sonoma Raceway for its NASCAR Races from June 9, 2022 through June 12, 2022 for revenue in the amount of $174,988 to ensure the safety of Sonoma County citizens during a major outdoor event.
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Executive Summary:
The Sheriff’s Office requests that the Board authorize the Sheriff to execute the supplemental law enforcement services agreement with Sonoma Raceway to provide security services at the NASCAR Race events and receive reimbursement for direct and indirect costs estimated at $174,988. This is the Sheriff’s Office thirtieth year providing these services.
Discussion:
Government Code Section 53069.8 allows the Board of Supervisors to contract on behalf of the Sheriff to provide supplemental law enforcement services to private entities. Resolution 16-0102 authorizes the Sheriff to execute any contract for supplemental law enforcement services on behalf of the County that does not exceed $50,000. Any contract over the $50,000 threshold continues to require Board of Supervisors authorization. Additionally, the Board annually adopts an ordinance establishing fees for security services.
The Sonoma County Sheriff's Office has been providing special security services to Sonoma Raceway for the past twenty-nine years with the exception of 2020 event when the event was cancelled due to the COVID-19 pandemic. The services provided under this Agreement are above and beyond the normal level of law enforcement services provided to the community by the Sheriff's Office. The County is reimbursed by Sonoma Raceway for both the direct and indirect costs of providing these special security services.
Due to the COVID-19 pandemic and the County of Sonoma Health Order, Sonoma Raceway reduced the attendance at the 2021 NASCAR event to 25% capacity. This year the event will back to pre-pandemic capacity. Sonoma Raceway is adhering to the most current health guidelines and recommendations to ensure the safety of spectators as well as employees, including the staff from the Sonoma County Sheriff’s Office.
The scope of services to be provided includes sergeant, deputy, dispatcher, and community services officer staff time, and patrol cars staggered over the four days from June 9, 2022 through June 12, 2022. The cost of these services is estimated at $174,988. The Agreement is substantially the same as the Board approved Agreements from prior years in terms of staffing and cost. The services to be provided will in no way interfere with regular law enforcement services provided by the Sheriff’s Office. The operational costs and corresponding revenue reimbursement are included in the Sheriff’s Office FY 21-22 Adopted Budget.
Strategic Plan:
N/A
Prior Board Actions:
Board approved annual Sheriff’s Office fee ordinance, which sets the fee for security services provided by the Sheriff’s Office.
With the exception of 2020, the Board has approved annual Sonoma Raceway security service agreements since 1991.
Fiscal Summary
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Expenditures |
FY 21-22 Adopted |
FY22-23 Projected |
FY 23-24 Projected |
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Budgeted Expenses |
$174,988 |
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Additional Appropriation Requested |
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Total Expenditures |
$174,988 |
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Funding Sources |
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General Fund/WA GF |
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State/Federal |
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Fees/Other |
$174,988 |
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Use of Fund Balance |
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Contingencies |
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Total Sources |
$174,988 |
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Narrative Explanation of Fiscal Impacts:
The Agreement calls for the reimbursement of both direct and indirect costs associated with providing special security services at the Sonoma Raceway NASCAR event. The final amount will be determined at the conclusion of the event.
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Staffing Impacts: |
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Position Title (Payroll Classification) |
Monthly Salary Range (A-I Step) |
Additions (Number) |
Deletions (Number) |
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Narrative Explanation of Staffing Impacts (If Required):
No staffing impacts.
Attachments:
1. Sonoma Raceway NASCAR 2022 Agreement
2. NASCAR 2022 Schedule Exhibit A
Related Items “On File” with the Clerk of the Board:
N/A