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File #: 2022-0214   
Type: Consent Calendar Item Status: Agenda Ready
File created: 4/5/2022 In control: General Services
On agenda: 4/5/2022 Final action:
Title: Lease Amendment for Probation Department at 3333 Mendocino Avenue, Suite 230, Santa Rosa
Department or Agency Name(s): General Services, Probation
Attachments: 1. Summary Report.pdf, 2. Lease Amendment.pdf
Date Action ByActionResultAction DetailsMeeting DetailsVideo
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To: Sonoma County Board of Supervisors

Department or Agency Name(s): General Services, Probation

Staff Name and Phone Number: Johannes J. Hoevertsz, General Services: 707-565-2550; David Koch, Probation: 707-565-2732

Vote Requirement: Majority

Supervisorial District(s): Countywide

 

Title:

Title

Lease Amendment for Probation Department at 3333 Mendocino Avenue, Suite 230, Santa Rosa

End

 

Recommended Action:

Recommended action

Authorize the General Services Director to execute a First Amendment to Lease with SR Stony Point DE LLC, as Landlord, for 1,719 square feet of office space at 3333 Mendocino Avenue, Suite 230, Santa Rosa, for the Probation Department (Probation), extending the existing Lease term three (3) additional years, commencing April 1, 2022 and expiring March 31, 2025, with an initial monthly rent of $3,811.52, ($2.22/sf/month) Full Service.

end

 

Executive Summary:

Purpose.  The General Services Director, in coordination with the Probation Department, requests Board consideration of an amendment to a Lease at 3333 Mendocino Avenue, Suite 230, Santa Rosa, consisting of 1,719 rentable square feet and occupied by the Probation Department.  The proposed lease amendment will allow the Department to avoid relocation costs and continue to run its Adult Pretrial Program at the site uninterrupted for an additional three years.  The amendment further supports the Board’s strategic pillars of Resilient Infrastructure.  

 

Discussion:

The existing Lease is set to expire March 31, 2022, and Probation currently pays a monthly rent of $3,700.49. The County initiated Lease extension discussions with the Landlord in November 2021. Negotiations between the County and Landlord continued into January 2022, when Lease extension terms and a draft lease amendment were agreed upon. 

 

Lease Amendment.  The proposed First Amendment to Lease between SR Stony Point DE LLC, as Landlord, and the County of Sonoma, as Tenant, contains the following key provisions:

 

1.                     Three (3) year Lease extension commencing April 1, 2022 and expiring March 31, 2025

2.                     Initial monthly rent of $3,811.52 ($2.22/sf/month) Full Service

3.                     3% fixed annual rent escalation

4.                     County retains right to terminate the Lease in the event of non-appropriation of funds

 

Project Costs and Construction Schedule.  None. 

 

Procedural Authority.  Government Code Section 25350 requires publication of notice of the Board’s intent to enter into a lease or lease amendment for three successive weeks prior to execution of the lease agreement where it is valued at more than $50,000.  Publication occurred pursuant to the Board’s March 1, 2022 action authorizing the publication of a notice of intent to enter the proposed first lease amendment.

 

Strategic Plan:

N/A

 

Prior Board Actions:

03/01/22 - Declare intent to enter into First Lease Amendment.

01/14/20 - Authorize General Services Director to execute Lease.

12/17/19 - Declare intent to enter into Lease.

 

Fiscal Summary

 Expenditures

FY 21-22 Adopted

FY22-23 Projected

FY 23-24 Projected

Budgeted Expenses

$44,739

$46,081

$47,464

Additional Appropriation Requested

 

 

 

Total Expenditures

$44,739

$46,081

$47,464

Funding Sources

 

 

 

General Fund/WA GF

 

 

 

State/Federal

$44,739

$46,081

$47,464

Fees/Other

 

 

 

Use of Fund Balance

 

 

 

Contingencies

 

 

 

Total Sources

$44,739

$46,081

$47,464

 

Narrative Explanation of Fiscal Impacts:

The FY 21-22 Lease expenditures are included within the Probation current budget and future year rent expenditures will be included during the budget adoption process. 

 

Staffing Impacts:

 

 

 

Position Title (Payroll Classification)

Monthly Salary Range (A-I Step)

Additions (Number)

Deletions (Number)

 

 

 

 

 

 

 

 

 

 

 

 

 

Narrative Explanation of Staffing Impacts (If Required):

None

 

Attachments:

Lease Amendment between SR Stony Point DE LLC as Landlord and the County of Sonoma as Tenant

 

Related Items “On File” with the Clerk of the Board:

3333 Mendocino Avenue, Suite 230 Lease