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File #: 2022-0173   
Type: Consent Calendar Item Status: Agenda Ready
File created: 2/9/2022 In control: Board of Supervisors
On agenda: 3/1/2022 Final action:
Title: Julie Burns, dba Communications Bridge Contract Amendment
Department or Agency Name(s): Board of Supervisors
Attachments: 1. Summary Report.pdf, 2. REVISED Summary Report.pdf, 3. Second Amendment.pdf, 4. Budget Resolution.pdf
Date Action ByActionResultAction DetailsMeeting DetailsVideo
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To: Board of Supervisors

Department or Agency Name(s): Board of Supervisors

Staff Name and Phone Number: Marcie Woychik 707-565-2241

Vote Requirement: 4/5th

Supervisorial District(s): Countywide

 

Title:

Title

Julie Burns, dba Communications Bridge Contract Amendment

End

 

Recommended Action:

Recommended action

A)                     Authorize the Chair of the Board to execute the second amendment to the agreement with Julie Burns, dba Communication Bridge for Board of Supervisors meeting translation service increasing the amount by $100,000, resulting in a new not-to-exceed amount of $200,000 and extending the term for an additional year ending February 28, 2023.

B)                     Adopt Resolution amending the County Administrator’s FY 21/22 Budget to program increased cost of translation services, financed with use of General Fund Contingencies.

(4/5th Vote Required)

end

 

Executive Summary:

Julie Burns, dba Communication Bridge is the current vendor providing Spanish Translation Services to the Board of Supervisors meetings in accordance with a contract that was executed on March 1, 2021.

 

During the 2020 Budget Hearings, the Board gave direction to prioritize regular translation services for the Board meetings. This aligns with the strategic plan priorities to promote social justice and racial equity. The Board also gave direction to the Equity Office to develop a language access policy for the county, including policies surrounding translation services. Until this policy is formalized, staff are requesting that the Board authorize execution of a second contract amendment with Communication Bridge increasing the contract amount by $100,000 and to extend the term of the agreement for an additional year in order to provide contract capacity needed to continue services.

 

Discussion:

In June 2020 the Board gave direction to the County Administrator to provide Spanish translation services for the Board of Supervisors meetings. After performing a request for proposals to obtain the most competitive vendor and selecting this contractor, an initial contract was executed by the County Administrator for $50,000 on March 1, 2021.  A first amendment to the contract was entered on August 24, 2021 to increase the amount to $100,000 and extend the term of the contract through August 31, 2022.

 

In order to continue to receive video production services for an additional year, a second amendment increasing the contract amount by $100,000, for a new not-to-exceed amount of $200,000and extending the original terms of the agreement through February 28, 2023is required. All other terms remain unchanged from the initial agreement.  To ensure the County continues to obtain the most competitive vendor, County staff will prepare an updated request for proposals for the provision of this service in 2022 before this contract expires.

 

The Board’s commitment to language justice and an increasing demand for translation services necessitates the execution of the proposed second amendment to continue translation services.

 

Prior Board Actions:

None

 

Fiscal Summary

 Expenditures

FY 21-22 Adopted

FY22-23 Projected

FY 23-24 Projected

Budgeted Expenses

 

 

 

Additional Appropriation Requested

$100,000

 

 

Total Expenditures

$100,000

 

 

Funding Sources

 

 

 

General Fund/WA GF

 

 

 

State/Federal

 

 

 

Fees/Other

 

 

 

Use of Fund Balance

 

 

 

Contingencies

$100,000

 

 

Total Sources

S100,000

 

 

 

Narrative Explanation of Fiscal Impacts:

The current budget does not include appropriations for translation services. The use of contingencies is required to provide continuation of translation services. Budgetary adjustment included to use General Fund contingencies for the increased operational cost.

 

Narrative Explanation of Staffing Impacts (If Required):

None

 

Attachments:

Second Amendment

Budget Resolution

 

Related Items “On File” with the Clerk of the Board:

Original Contract and First Amendment with Julie Burns, dba Communication Bridge