Share to Facebook Share to Twitter Bookmark and Share
File #: 2021-1487   
Type: Regular Calendar Item Status: Passed
File created: 12/22/2021 In control: Human Resources
On agenda: 1/25/2022 Final action: 1/25/2022
Title: Director of Transportation and Public Works Personal Services Agreement Amendment and Interim Leadership Plan for the General Services Department
Department or Agency Name(s): Human Resources
Attachments: 1. Summary Report, 2. Hoevertsz Second Amendment

To: Sonoma County Board of Supervisors; Sonoma County Community Development Commission

Department or Agency Name(s): County Administrator, Human Resources

Staff Name and Phone Number: Sheryl Bratton, 565-3578 Christina Cramer, 565-2988

Vote Requirement: Majority

Supervisorial District(s): Countywide

 

Title:

Title

Director of Transportation and Public Works Personal Services Agreement Amendment and Interim Leadership Plan for the General Services Department

End

 

Recommended Action:

Recommended action

Authorize the Chair of the Board of Supervisors to execute a Second Amendment to the Personal Service Agreement with Johannes J. Hoevertsz, Director of Transportation and Public Works, amending Section 2, Duties, and Section 3(a), Compensation, and adding Exhibit B, to reflect the additional responsibility of interim General Services Director effective February 9, 2022 and additional compensation equivalent to an 8% increase from the current compensation amount, during this interim period.

end

 

Executive Summary:

The current General Services Director is retiring February 8, 2022. The General Services Department provides internal service functions for County departments including the purchasing of goods and services, the procurement and maintenance of vehicles, equipment, and real estate as well as energy and sustainability services.  Continuity in leadership for this organization is critical. 

 

Today’s action confirms that Johannes J. Hoevertsz, the County’s Director of Transportation and Public Works, will take on interim leadership responsibility as the General Services Director in addition to his role as Director of Transportation and Public Works, and will receive a temporary increase in pay at the rate of  8% to account for the additional responsibility.  The interim period is currently estimated to be six months. Based on his currently salary, the 8% increase for this interim period results in an approximate increase of $1,463 per month.

 

Discussion:

The recent announced retirement of the Sonoma County General Services Director created a critical gap in leadership for the department.  The General Services Department is critical to the success of the County organization. The department includes six divisions: Energy and Sustainability, Fleet Operations, Purchasing, Veterans Memorial Buildings, Facilities Development and Management and Administration. The department is currently leading several projects including the new County Government Center project, updating the County’s procurement policies and providing a variety of internal services functions which support County departments.

 

The Board feels it is critical that an experienced County executive assist and oversee the General Services Department for an interim period, beginning February 9, 2022.  The interim period is expected to be for six months.

 

During this interim period, the County will assess the long-term benefits and operational and administrative feasibility of this merged organizational structure.  A recruitment for a General Services Director would be conducted, if the determination is to not merge these two departments.

 

For this interim period, there are no staffing or budgetary impacts.  Should the County determine there is long-term viability for a department merger, staff will develop an implementation plan, assess impacts, engage with labor representatives, etc.

 

The Second Amendment to Hoevertsz’s Personal Services Agreement amends Section 2, Duties, and Section 3(a), Compensation, to reflect interim leadership of the General Services Department effective February 9, 2022, and additional compensation equivalent to an 8% increase from the current compensation amount, during this interim period (premium is $1463 per month). 

 

Strategic Plan:

N/A

 

Prior Board Actions:

October 3, 2017, Hoevertsz Personal Service Agreement Approved

October 6, 2020, Hoevertsz Personal Service Agreement First Amendment Approved

 

Fiscal Summary

 Expenditures

FY 21-22 Adopted

FY22-23 Projected

FY 23-24 Projected

Budgeted Expenses

 

 

 

Additional Appropriation Requested

 

 

 

Total Expenditures

 

 

 

Funding Sources

 

 

 

General Fund/WA GF

 

 

 

State/Federal

 

 

 

Fees/Other

 

 

 

Use of Fund Balance

 

 

 

Contingencies

 

 

 

Total Sources

 

 

 

 

Narrative Explanation of Fiscal Impacts:

There is no anticipated fiscal impact to the General Services Department’s budget for approving the recommended action.  The salary and benefit costs of the General Services Director are already programmed within the FY 2021-22 countywide budget.

 

Staffing Impacts:

 

 

 

Position Title (Payroll Classification)

Monthly Salary Range (A-I Step)

Additions (Number)

Deletions (Number)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Narrative Explanation of Staffing Impacts (If Required):

None.

 

Attachments:

Attachment A - Hoevertsz Personal Services Agreement, Second Amendment

 

Related Items “On File” with the Clerk of the Board:

None.