To: Sonoma County Board of Supervisors
Department or Agency Name(s): General Services
Staff Name and Phone Number: Toni Anthony Holland, 565-3425
Vote Requirement: 4/5th
Supervisorial District(s): Third
Title:
Title
Main Adult Detention Facility Boiler Replacement Project
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Recommended Action:
Recommended action
Adopt budget resolution adjusting the FY 2021-22 budget in the amount of $108,055 using General Fund Contingencies to complete Main Adult Detention Facility Boiler Replacement Project. (4/5th Vote Required) (Third District)
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Executive Summary:
General Services (GSD) is tasked with the replacement of three (3) boilers at the Main Adult Detention Facility (MADF) under the deferred maintenance program. The existing boilers are approximately 25 years old and essential to the operations of the kitchen. The boilers are a critical component for food preparation and sanitization/cleaning of cookware and are necessary to maintain compliance with health code standards and sanitization protocols. One boiler is currently inoperable and the condensate return tank has developed a hole in the bottom. The condition of the existing boilers and feed water pump assembly elevates the risk of a complete loss of services plus a higher costs of repairs should additional units fail.
Discussion:
On March 16, 2021, Sonoma County Board of Supervisors (BOS) adopted a resolution approving budget adjustment to the FY 20/21 Budget in the amount of $1,322,272 using Deferred Maintenance funds to complete the recommended high priority deferred maintenance projects in FY 20/21, including the MADF boilers.
The MADF boilers were described in the March report as a project in process. The project budget was cost-estimated based upon a preliminary scope of work at $425,000. The initial scope of work and project costs did not include the boiler feed water pump assembly or a construction work plan taking into consideration the facility’s requirement for continuous steam generation and the need to rent temporary boilers. Both of these required items have increased the cost of the project.
GSD plans to use one of the existing Job Order Contractors and has received job-order-costing proposals for the additional construction work.
Strategic Plan:
This item directly supports the County’s Five-year Strategic Plan and is aligned with the following pillar, goal, and objective.
Pillar: Resilient Infrastructure
Goal: Goal 2: Invest in capital systems to ensure continuity of operations and disaster response.
Objective: Choose an item.
Prior Board Actions:
Deferred Maintenance Fund Priorities for FY 20-21 approved by the Board of Supervisors on March 16, 2021
Fiscal Summary
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Expenditures |
FY 21-22 Adopted |
FY22-23 Projected |
FY 23-24 Projected |
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Budgeted Expenses |
$425,000 |
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Additional Appropriation Requested |
$108,055 |
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Total Expenditures |
$533,055 |
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Funding Sources |
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General Fund/WA GF |
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State/Federal |
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Fees/Other |
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Use of Fund Balance |
$425,000 |
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Contingencies |
$108,055 |
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Total Sources |
$533,055 |
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Narrative Explanation of Fiscal Impacts:
Additional funds of $108,055 are needed to complete the project. Prior Deferred Maintenance funding of $425,000 was approved by the Board of Supervisors in March 2021. Due to the critical nature of the MADF boiler systems and the potential failure should the repair not be completed expeditiously, the use of General Fund Contingencies prior to mid-year estimates is recommended. The project total budget including the augmentation, if approved, will be $533,055.
See Attachment 1 Main Adult Detention Facility Boiler Replacement Additional Funding Request for detailed explanation of cost elements.
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Staffing Impacts: none |
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Position Title (Payroll Classification) |
Monthly Salary Range (A-I Step) |
Additions (Number) |
Deletions (Number) |
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Narrative Explanation of Staffing Impacts (If Required):
NA
Attachments:
1-Main Adult Detention Facility Boiler Replacement Additional Funding Request
2-Budget Resolution
Related Items “On File” with the Clerk of the Board:
Deferred Maintenance Fund Priorities for FY 2021-22