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File #: 2021-1318   
Type: Consent Calendar Item Status: Agenda Ready
File created: 11/4/2021 In control: Board of Supervisors
On agenda: 11/16/2021 Final action:
Title: Federal Advocacy Agreement - Thorn Run Partners
Department or Agency Name(s): County Administrator
Attachments: 1. Summary Report.pdf, 2. Agreement.pdf
Date Action ByActionResultAction DetailsMeeting DetailsVideo
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To: Board of Supervisors

Department or Agency Name(s): County Administrator’s Office

Staff Name and Phone Number: Marissa Montenegro 707-565-2431

Vote Requirement: Majority

Supervisorial District(s): Countywide

 

Title:

Title

Federal Advocacy Agreement - Thorn Run Partners

End

 

Recommended Action:

Recommended action

Authorize the County Administrator to execute agreement for federal advocacy services to Thorn Run Partners for a term of December 1, 2021 to December 31, 2024 with two (2) single year options to renew at a rate of $4,500 per month for Calendar Years 1 and 2, $5,000 per month for Calendar Year 3 and should the contract be renewed, $5,000 per month for Calendar Year 4 and $5,500 per month in Calendar Year 5.

end

 

Executive Summary:

This item seeks Board authorization for the County Administrator to execute an agreement with Thorn Run Partners for a term of December 1, 2021 to December 31, 2024 with two (2) single year options to renew at a rate of $4,500 per month for Calendar Years 1 and 2, $5,000 per month for Calendar Year 3 and should the contract be renewed, $5,000 per month for Calendar Year 4 and $5,500 per month in Calendar Year 5.

 

Discussion:

On November 1, 2021, the County Administrator’s Office was notified that key personnel assigned to Sonoma County had resigned from the County’s federal advocacy firm, Alcalde & Fay. Per the agreement, the County Administrator in consultation with County Counsel, has terminated the agreement to avoid paying for services not rendered.

 

In December of 2020, the County Administrator’s Office released a Request for Proposal for federal advocacy to a broad list of firms. Sonoma County received seven federal proposals in response, and pursued a thorough and impartial evaluation. Your Board conducted interviews with each of the finalists on January 25, 2021 and awarded a federal advocacy agreement to Alcalde & Fay.

 

Staff recommends securing the services of the County’s primary point of contact through a new agreement with Thorn Run Partners for the same terms and timeline negotiated in the 2021 Alcalde & Fay agreement. If your Board approves this agreement, the next request for proposal process for advocacy services is anticipated between 2024 and 2026.

 

Strategic Plan:

N/A

 

Prior Board Actions:

February 23, 2021 - Board awarded Federal Advocacy Agreements with Alcalde & Fay and Van Scoyoc Associates.

August 14, 2018 - Board awarded Federal Advocacy Professional Service Agreements with Alcalde & Fay and Van Scoyoc Associates

June 24, 2014 - Board awarded Federal Advocacy Professional Service Agreements with Van Scoyoc Associates, Alcalde and Fay and Bluewater Strategies;

November 11, 2012 - Federal advocacy services contracts extended with Madison Government Affairs Inc. and Alcalde and Faye for one-year with direction to conduct a competitive solicitation in 2013;

November 3, 2009 - Contracts awarded for federal advocacy services with Madison Government Affairs, Inc. and Alcalde and Faye after a Request for Proposal process.

 

Fiscal Summary

 Expenditures

FY 21-22 Adopted

FY22-23 Projected

FY 23-24 Projected

Budgeted Expenses

31,500

57,000

60,000

Additional Appropriation Requested

 

 

 

Total Expenditures

31,500

57,000

60,000

Funding Sources

 

 

 

General Fund/WA GF

31,500

57,000

60,000

State/Federal

 

 

 

Fees/Other

 

 

 

Use of Fund Balance

 

 

 

Contingencies

 

 

 

Total Sources

31,500

57,000

60,000

 

Narrative Explanation of Fiscal Impacts:

Funds are included in the FY 2021-22 budget. This amount is budgeted from General Fund resources. This advocacy agreement allows the County to strengthen the Board and Department led efforts in protecting and enhancing state and federal revenues.

 

Narrative Explanation of Staffing Impacts (If Required):

N/A

 

Attachments:

Agreement Thorn Run Partners

 

Related Items “On File” with the Clerk of the Board:

N/A