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File #: 2021-1143   
Type: Consent Calendar Item Status: Agenda Ready
File created: 10/4/2021 In control: Sonoma County Water Agency
On agenda: 11/16/2021 Final action:
Title: Petaluma Valley GSA, Sonoma Valley GSA, and Santa Rosa Plain GSA Deep Multi-Level Monitoring Wells - Rejection of Bids
Department or Agency Name(s): Sonoma County Water Agency
Attachments: 1. Summary Report
Date Action ByActionResultAction DetailsMeeting DetailsVideo
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To: Board of Directors, Sonoma County Water Agency

Department or Agency Name(s): Sonoma County Water Agency

Staff Name and Phone Number:  Mitch Buttress 524-3795

Vote Requirement: Majority

Supervisorial District(s): Countywide

 

Title:

Title

Petaluma Valley GSA, Sonoma Valley GSA, and Santa Rosa Plain GSA Deep Multi-Level Monitoring Wells - Rejection of Bids

End

 

Recommended Action:

Recommended action

Reject all bids received for the Petaluma Valley GSA, Sonoma Valley GSA, and Santa Rosa Plain GSA Deep Multi-Level Monitoring Wells Project.

end

 

Executive Summary:

This item requests rejection of all bids for the Petaluma Valley GSA, Sonoma Valley GSA, and Santa Rosa Plain GSA Deep Multi-Level Monitoring Wells Project.

 

Discussion:

On April 25, 2017, the Sonoma County Board of Supervisors and Sonoma County Water Agency Board of Directors authorized joint powers agreements for the formation of three Groundwater Sustainability Agencies: Sonoma Valley, Santa Rosa Plain, and Petaluma Valley Groundwater Sustainability Agencies (GSAs). The GSAs are tasked with assessing the conditions in their basins and adopting locally based Groundwater Sustainability Plans (GSPs) by January 31, 2022. A major component of each GSP is the establishment of monitoring networks, identification of monitoring network data gaps, and planning for how to address these data gaps during GSP implementation.  Each of the three GSAs received a $1 million grant from California’s Department of Water Resources (DWR) through the California Drought, Water, Parks, Climate, Coastal Protection, and Outdoor Access for All Act of 2018 (Proposition 68 Grant). One of the grant components is the planning, design and installation of up to four multi-level groundwater monitoring wells drilled to up to 500 feet deep in areas identified as data gaps. 

 

The Petaluma Valley GSA, Sonoma Valley GSA, and Santa Rosa Plain GSA Deep Multi-Level Monitoring Wells Project (Project) consists of construction of nine nested groundwater monitoring wells (and up to three additional wells) located in the cities of Petaluma, Cotati, and Santa Rosa; the Town of Windsor; and unincorporated Sonoma County.  The work includes, but is not limited to, the drilling, construction, and development of nested groundwater monitoring wells, each with two to three depth-specific screened intervals.    Bidding Documents contained the full description of the Work.  The Sonoma County Water Agency (Sonoma Water) contracted with the GSAs to administer the Project on their behalf. 

 

Competitive process, selection & cost detail

The Project was advertised for bids:                                                                                                         08/24/2021

 

Bids were opened:                                                                                                                                                   09/21/2021

 

Bids for construction of said Project were received on 09/21/2021 as follows:

 

Nor-Cal Pump & Well Drilling, Inc., Yuba City, CA - $2,094,419.00

 

The Engineer’s Estimate was $1,353,925.00

 

The one and only bid from Nor-Cal Pump & Well Drilling, Inc. exceeded the Engineer’s Estimate by $740,494.

 

The bid amount exceeds the budgeted funds for the Project at this time.  Sonoma Water staff plan to modify the scope of work and re-bid the Project in the 4th Quarter of 2021. A recommended award action is anticipated to be brought to the Board in the first quarter of 2022.

 

Document 00200 - provides that “Owner also reserves the right, in its discretion, to reject any or all Bids and to re-bid the Project.” Sonoma Water staff believes that by modifying the scope of work and re-bidding the Project, one or more bids will be received within the amount of funding provided by the Prop 68 Grants. For these reasons, Sonoma Water staff recommend rejecting the bid that was received.

 

Sonoma Water recommends the Board take the following actions: Reject all bids received for the Petaluma Valley GSA, Sonoma Valley GSA, and Santa Rosa Plain GSA Deep Multi-Level Monitoring Wells Project.

 

Strategic Plan:

  N/A

 

Prior Board Actions:

04/06/2021:                      Services for Groundwater Sustainability Agencies; Authorize Sonoma County Water Agency’s General Manager to execute the Third Amended Agreement for technical, outreach, and grant administration services with each GSA to include funding from Proposition 68 grant.

12/04/2018:                      Services for Groundwater Sustainability Agencies; Authorized General Manager to execute agreements with Groundwater Sustainability Agencies and to extend provision of technical, outreach, and grant administration services with each GSA through the year 2022.

04/25/2017:                      Approved the formation of Groundwater Sustainability Agencies and authorized the General Manager of Sonoma Water to enter into agreements with each GSA to provide technical, outreach, and grant-writing services.

 

Fiscal Summary

 Expenditures

FY 21-22 Adopted

FY22-23 Projected

FY 23-24 Projected

Budgeted Expenses

 

 

 

Additional Appropriation Requested

 

 

 

Total Expenditures

 

 

 

Funding Sources

 

 

 

General Fund/WA GF

 

 

 

State/Federal

 

 

 

Fees/Other

 

 

 

Use of Fund Balance

 

 

 

Contingencies

 

 

 

Total Sources

 

 

 

 

Narrative Explanation of Fiscal Impacts:

No fiscal impacts at this time.

 

Staffing Impacts:

 

 

 

Position Title (Payroll Classification)

Monthly Salary Range (A-I Step)

Additions (Number)

Deletions (Number)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Narrative Explanation of Staffing Impacts (If Required):

N/A

 

Attachments:

None.

 

Related Items “On File” with the Clerk of the Board:

Project Manual with drawings