To: Board of Directors, Sonoma Valley County Sanitation District
Department or Agency Name(s): Sonoma Valley County Sanitation District
Staff Name and Phone Number: Kevin Booker 707-521-1965
Vote Requirement: Majority
Supervisorial District(s): First
Title:
Title
Utility Adjustment with the California Department of Transportation, State Route 12
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Recommended Action:
Recommended action
Authorize Sonoma County Water Agency’s General Manager acting on behalf of the Sonoma Valley County Sanitation District to sign the Utility Agreement with the California Department of Transportation, State Route 12 Pavement Rehabilitation Project for the adjustment of Sonoma Valley County Sanitation District’s utilities, estimated cost of $74,800. (First District)
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Executive Summary:
The California Department of Transportation (Caltrans) is in the process of implementing its State Route 12 Pavement Rehabilitation Project. The Pavement Rehabilitation Project will affect over 80 manholes belonging to the Sonoma Valley County Sanitation District. The Sonoma Valley County Sanitation District seeks to work with Caltrans to reduce the cost to the District and impact to the public.
Discussion:
The California Department of Transportation (Caltrans) is in the process of implementing its State Route 12 Pavement Rehabilitation Project (Project). The Caltrans Project consists of grinding down the existing pavement to reach and replace utility access outlets such as manholes. Afterwards, the entire width of the street, curb to curb, would receive asphalt resurfacing. The Project will affect over 80 of the Sonoma Valley County Sanitation District’s (District) manholes.
In May 2021, Caltrans began the Project to resurface 4 miles of Route 12 as it passes though Sonoma, from Boyes Boulevard to Napa Street. In June 2021, the District was contacted by Caltrans regarding the project on State Route 12 from south of Vallejo Avenue to the intersection of Leveroni Road and Napa Road. As part of this work, multiple manholes (88 total) will need to be adjusted. The District is required to adjust the manholes with its own forces or enter into a Utility Agreement with Caltrans to have its contractor adjust the District’s facilities.
Under the proposed Utility Agreement, Caltrans will adjust multiple manholes in unincorporated Sonoma Valley as part of the Project. The District will reimburse Caltrans for costs of the adjustment services. The District seeks to work with Caltrans to reduce overall construction costs and impact to the public. Staff is requesting that the Board authorize Sonoma Water’s General Manager to sign the Utility Agreement.
Prior Board Actions:
Fiscal Summary
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Expenditures |
FY 21-22 Adopted |
FY22-23 Projected |
FY 23-24 Projected |
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Budgeted Expenses |
74,800 |
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Additional Appropriation Requested |
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Total Expenditures |
74,800 |
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Funding Sources |
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General Fund/WA GF |
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State/Federal |
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Fees/Other |
74,800 |
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Use of Fund Balance |
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Contingencies |
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Total Sources |
74,800 |
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Narrative Explanation of Fiscal Impacts:
Budgeted amount of $74,800 is available from FY 2021/2022 appropriations for the Sonoma Valley County Sanitation District Operations Fund. No additional appropriation is required.
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Staffing Impacts: |
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Position Title (Payroll Classification) |
Monthly Salary Range (A-I Step) |
Additions (Number) |
Deletions (Number) |
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Narrative Explanation of Staffing Impacts (If Required):
N/A
Attachments:
Utility Agreement
Related Items “On File” with the Clerk of the Board:
N/A