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File #: 2021-0487   
Type: Consent Calendar Item Status: Agenda Ready
File created: 4/27/2021 In control: Transportation and Public Works
On agenda: 6/8/2021 Final action:
Title: Infrastructure Resiliency Investment Plan - Transportation and Public Works Communication Systems Budget Adjustment
Department or Agency Name(s): Transportation and Public Works
Attachments: 1. Summary Report, 2. Resolution
Date Action ByActionResultAction DetailsMeeting DetailsVideo
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To: Board of Supervisors

Department or Agency Name(s): Transportation and Public Works

Staff Name and Phone Number: Johannes J. Hoevertsz 707-565-2231

Vote Requirement: 4/5th

Supervisorial District(s): Countywide

 

Title:

Title

Infrastructure Resiliency Investment Plan - Transportation and Public Works Communication Systems Budget Adjustment

End

 

Recommended Action:

Recommended action

Adopt a Resolution authorizing a budget adjustment to the Fiscal Year 2020-21 Final Budget to transfer appropriations from the Non-Departmental Pacific Gas and Electrical Fire Settlement Funds to the Department of Transportation and Public Works in the amount of $1,500,000 for countywide emergency and disaster response communications infrastructure and equipment. (4/5th Vote Required)

end

 

Executive Summary:

Due to severe drought conditions throughout California and their potential to increase the frequency and severity of fire events in Sonoma County for the remainder of 2021, the Department of Transportation and Public Works (TPW) is requesting a budget adjustment to provide immediate funding for upgrades to TPW’s communication infrastructure plan.

On December 15, 2020 the Board approved the Infrastructure Resiliency Investment plan based on three tiers of projects and allocated $59.1 million in PG&E Settlement funds to finance plan project costs. Tier 3 list of opportunity investments included an allocation of $1.5 million of PG&E settlement funds to TPW in order to upgrade TPW’s communication systems to facilitate communications between TPW and fire and law enforcement personnel when responding to emergencies and disasters countywide. Originally scheduled to begin in fiscal year 2021-22, TPW staff and management would like to begin the project immediately in anticipation of communications needs that may arise as part of the upcoming fire season. In order to commence procurement of required equipment, TPW is requesting the $1.5 million of funding appropriations scheduled for fiscal year 2021-22 be moved to fiscal year 2020-21.

 

Discussion:

Litigation by the Sonoma County Board of Supervisors against Pacific Gas and Electrical (PG&E) to recover damages related to the 2017 Sonoma Complex Fires (2017 Fires) resulted in an allocation of $149.3 million. On August 11, 2020, your Board received background information on the fiscal impact and damages that the Sonoma County entities incurred from the 2017 Fires. On October 6, 2020, the Board directed staff to bring a list of projects including road segments damaged directly by the firefighting, the burned debris removal efforts, and criteria for selecting generational projects. On December 15, 2020 the Board approved the Infrastructure Resiliency Investment plan based on three tiers of projects to include fire-damaged roads, fire suppression and safety improvements, and opportunity investments, and allocated $59.1 million in PG&E Settlement funds to fund planned project costs.

The Tier 3 list of opportunity investments included $1.5 million to upgrade TPW’s communication systems. The project was originally programmed to begin in fiscal year 2021-22, however TPW staff and management would like to begin procurement immediately due to severe drought conditions and their potential to increase the frequency and severity of fire events in Sonoma County in 2021. In order to move forward with the project, TPW is requesting approval of a Budget Resolution to move $1.5 million of PG&E settlement money (10137-16022100) to Roads Administration (11051-34010101) in fiscal year 2020-21. The Infrastructure Resiliency Plan is due to be completed late 2022.

 

Prior Board Actions:

12/15/20 Board allocated PG&E Settlement Funds for Transportation, Utilities Undergrounding, Communications, Safety, and Preparedness Infrastructure Investments

10/6/20 Board led discussion on PG&E Settlement Funds - Community Feedback and Preliminary Allocation of funds

8/11/20 Board held PG&E Settlement Funds preliminary discussion

 

Fiscal Summary

 Expenditures

FY 20-21 Adopted

FY21-22 Projected

FY 22-23 Projected

Budgeted Expenses

 

$1,200,000

 

Additional Appropriation Requested

$300,000

 

 

Total Expenditures

$300,000

$1,200,000

 

Funding Sources

 

 

 

General Fund/WA GF

 

 

 

State/Federal

 

 

 

Fees/Other (PG&E Settlement Funds)

$1,500,000

 

 

Use of Fund Balance

 

$1,200,000

 

Contingencies

 

 

 

Total Sources

$1,500,000

$1,200,000

 

 

Narrative Explanation of Fiscal Impacts:

The proposed budget Resolution authorizes transfer of $1.5 million in PG&E settlement funding to TPW, and increases expenditure appropriations by $300,000 to cover current year costs. The transfer of $1.5 million is currently programmed in the FY 2021-22 Recommended Budget, however if approved, transfer of funds will occur in the current fiscal year and not in FY 21-22.

Project costs are included in TPW’s FY 21-22 Recommended Budget and will be financed with fund balance from the remaining balance of PG&E funds that will be transferred in the current fiscal year.

These funds were approved by the Board to upgrade TPW communications systems on 12/15/20. However, due to severe drought conditions TPW is requesting the appropriations to be moved to FY 2020-21 in order to accelerate deployment of the system.

 

Staffing Impacts:

 

 

 

Position Title (Payroll Classification)

Monthly Salary Range (A-I Step)

Additions (Number)

Deletions (Number)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Narrative Explanation of Staffing Impacts (If Required):

None

 

Attachments:

Resolution

 

Related Items “On File” with the Clerk of the Board:

None