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File #: 2021-0468   
Type: Consent Calendar Item Status: Agenda Ready
File created: 4/22/2021 In control: Sonoma County Water Agency
On agenda: 6/8/2021 Final action:
Title: Utility Adjustment for the 2020 Pavement Preservation Program
Department or Agency Name(s): Sonoma County Water Agency, Sonoma Valley County Sanitation District (Director, Transportation and Public Works
Attachments: 1. Summary
Date Action ByActionResultAction DetailsMeeting DetailsVideo
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To: Board of Supervisors, Boards of Directors of the Sonoma County Water Agency and Sonoma Valley County Sanitation District

Department or Agency Name(s): Sonoma County Water Agency, Sonoma Valley County Sanitation District County of Sonoma, Department of Transportation and Public Works

Staff Name and Phone Number: Kevin Booker / 707-521-1865 and Johannes Hoevertsz / 707-565-2231

Vote Requirement: Majority

Supervisorial District(s): First, Fourth

 

Title:

Title

Utility Adjustment for the 2020 Pavement Preservation Program

End

 

Recommended Action:

Recommended action

Authorize Sonoma County Water Agency’s General Manager and Transportation and Public Works Department Head to execute an agreement to enter into and receive funds under agreements for the adjustment of Sonoma Valley County Sanitation District and Airport-Larkfield-Wikiup Sanitation Zone utilities being performed by Transportation and Public Works Department through June 30, 2021, in the not-to-exceed amount of $37,853. (First and Fourth Districts).

end

 

Executive Summary:

The County of Sonoma Department of Transportation and Public Works (“County”) and Sonoma County Water Agency and Sonoma Valley County Sanitation District (collectively “Sonoma Water”) routinely collaborate on various utility relocation and infrastructure maintenance and improvement projects. County and Sonoma Water seek to improve efficiency in combining projects to reduce costs and impact to the public. To that end, County and Sonoma Water request authorization to enter the subject agreement.

 

Discussion:

HISTORY OF ITEM/BACKGROUND

 

Sonoma County's Pavement Preservation Program is an ongoing effort to improve the quality of Sonoma County roads by administering large-scale pavement treatment projects. County uses a long-term, network-level management approach designed to utilize limited funding as efficiently as possible.

 

In an effort to minimize impact to the public, the Sonoma Water facilities that have been identified as in need of replacement, were included in the bid packages for various County projects. Sonoma Water understands that County will award the contracts to the lowest responsible bidders. County will take the lead in this process and is requesting funding from Sonoma Water for their respective portions of the costs.

 

County and Sonoma Water routinely collaborate on various utility relocation and infrastructure maintenance and improvement projects.

 

SERVICES TO BE PERFORMED

Under the proposed agreements, County will adjust multiple manholes in unincorporated Sonoma Valley and unincorporated Sonoma County (Larkfield-Wikiup area) as part of County’s 2020 Pavement Preservation Program projects in these areas.  Sonoma Water will reimburse the County for costs of the adjustment services.

 

The cost of services under the agreement between Sonoma Water and County will not exceed $37,853; the term end date is June 30, 2021.

 

Prior Board Actions:

12/17/2019:                     Approved agreement between Sonoma Valley County Sanitation District and County for utility adjustments.  Cost $67,000; term end June 30, 2020.

12/17/2019:                      Approved agreement between South Park County Sanitation District and County for utility adjustments.  Cost $2,000; term end June 30, 2020.

 

Fiscal Summary

 Expenditures

FY 20-21 Adopted

FY21-22 Projected

FY 22-23 Projected

Budgeted Expenses

$37,853

 

 

Additional Appropriation Requested

 

 

 

Total Expenditures

$37,853

 

 

Funding Sources

 

 

 

General Fund/WA GF

 

 

 

State/Federal

 

 

 

Fees/Other

$37,853

 

 

Use of Fund Balance

 

 

 

Contingencies

 

 

 

Total Sources

$37,853

 

 

 

Narrative Explanation of Fiscal Impacts:

Budgeted amount of $25,692 is available from FY 2020/2021 appropriations for the Sonoma Valley County Sanitation District Operations fund. No additional appropriation is required.

 

Budgeted amount of $12,161 is available from FY 2020/2021 appropriations for the Airport-Larkfield-Wikiup Sanitation Zone Operations fund. No additional appropriation is required.

 

Staffing Impacts:

 

 

 

Position Title (Payroll Classification)

Monthly Salary Range (A-I Step)

Additions (Number)

Deletions (Number)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Narrative Explanation of Staffing Impacts (If Required):

N/A

 

Attachments:

None

 

Related Items “On File” with the Clerk of the Board:

None