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File #: 2021-0467   
Type: Consent Calendar Item Status: Agenda Ready
File created: 4/22/2021 In control: Probation
On agenda: 6/8/2021 Final action:
Title: Guiding People Successfully Program Memorandum of Understanding
Department or Agency Name(s): Probation
Attachments: 1. Summary Report, 2. City of Santa Rosa GPS MOU 063022.pdf
Date Action ByActionResultAction DetailsMeeting DetailsVideo
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To: Board of Supervisors

Department or Agency Name(s): Probation Department

Staff Name and Phone Number: Brad Michnevich, (707) 565-6310

Vote Requirement: Majority

Supervisorial District(s): Countywide




Guiding People Successfully Program Memorandum of Understanding



Recommended Action:

Recommended action

Authorize the Chief Probation Officer to execute a Memorandum of Understanding (MOU) with the City of Santa Rosa for a term of July 1, 2021 through June 30, 2022 for a total amount of $125,000.  Per the MOU, the County of Sonoma will reimburse the City of Santa Rosa for supporting the ongoing Guiding People Successfully (GPS) Program, a violence and gang prevention and intervention program for all Sonoma County youth.



Executive Summary:

The Probation Department seeks Board approval for a Memorandum of Understanding with the City of Santa Rosa (City) for an existing violence and gang prevention and intervention program called Guiding People Successfully (GPS) Program.  The MOU has funding limits in accordance with the FY 21-22 Recommended Budget, and will support ongoing implementation of the GPS program and service coordination between Probation and the Santa Rosa Violence Prevention Partnership.



The GPS program has been in existence since 2015, serving gang-impacted youth involved with the juvenile justice system and those at risk for involvement with the juvenile justice.  Program funds have come from the California Gang Reduction, Intervention, and Prevention (CalGRIP) Grant from the Board of State and Community Corrections and from Santa Rosa’s Measure O Public Safety Tax Measure.  Santa Rosa’s three-year CalGRIP grant cycle ended and not renewed in December of 2017 due reductions and changes in the CalGRIP grants statewide.  Since September 1, 2018, the City of Santa Rosa has been a grantee of the BSCC’s (Board of State and Community Corrections) CalVIP program and has used this funding to sustain services.  The County has provided partial financial support of this program through previous agreements since 2018, in recognition of its value to the range of interventions available to youth and family in the community.


Funds will contribute to costs for the GPS program to include partial funding for the City’s Coordinator position and for access to the Apricot database used by other youth service providers in various organizations.  The GPS Coordinator is responsible for coordination and implementation of Multi-Disciplinary Assessment and Referral Team (MDART) meetings, outcomes tracking and GPS activities.  They manage the Referral System by processing referrals, and completing all assignments to community based organizations.


The GPS Program provides coordinated approach to identifying youth who are at risk of gang involvement, assessing the needs of the youth, and referring them to services designed to provide opportunities and alternatives to the gang lifestyle.  The core elements of the GPS program are (1) centralized intake (2) preliminary identification of risk and protective factors; (3) referrals to community-based organizations who provide a variety of interventions and services; and (4) case management through a monthly meeting of the Multi-Disciplinary Assessment and Referral Team (MDART).  Examples of services youth are referred to through this process include career and life readiness training, individual and family counseling, gang mediation and intervention services, and mentoring.  By coordinating services through the MDART, the program ensures that all agencies working with the youth have a common coal and shared strategies for each client.


Partner agencies and service providers include: Probation Department, Human Services Department, Santa Rosa City Schools, Social Advocates for Youth, Lifeworks of Sonoma County, Center for Well Being, Conservation Core North Bay, Child Parent Institute, LandPaths, Community Action Partnership, The Community Child Care Council (4Cs), Salvations Army, and the Boys & Girls Club of Sonoma-Marin.


In March 2018 an evaluation of the program was completed.  GPS youth showed statistically significant improvements in risk and protective factors between enrollment and case closure.  During the study period for 95 youth who participated in the program for at least three months and had committed an offense prior to beginning the program, the study found that 88% had no new offenses after program participation.

A subsequent evaluation monitored the services for the period between October 1, 2018 and September 30, 2020.  The data showed the program exceeded the goal of serving 180 unduplicated youth.  The total individuals and groups served in the period were: 192 unduplicated youth, 107 family members, 57 youth receiving intensive case management, and 55 group events with 328 attendees.  The evaluation also demonstrated that 53% of youth showed improvement in two or more Positive Youth Justice domains, while 70% showed improvements in at least one domain.

A final evaluation publication is due in December of 2021 covering a three-year period from October 1, 2018 to September 30, 2021.  The hope is the full three-year analysis will show an increase in youth resiliency to prevent violence and involvement in the justice system; those goals align with Probation’s goals and the GPS program is an up-stream investment.


Prior Board Actions:

August 4, 2020 the Board approved an MOU with the City of Santa Rosa effective July 1, 2020.

May 22, 2018 the Board approved an MOU with the City of Santa Rosa effective July 1, 2018.


Fiscal Summary


FY 20-21 Adopted

FY21-22 Projected

FY 22-23 Projected

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Additional Appropriation Requested




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Narrative Explanation of Fiscal Impacts:

Funding for these services has been allocated in the FY 21-22 Recommended Budget from the Juvenile Probation Fund, a sub-account of the State’s Local Law Enforcement Services Account (2011 Realignment).  The source of this account is Vehicle Licensing Fees.  There is no County General Fund impact of this MOU.


Staffing Impacts:




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Narrative Explanation of Staffing Impacts (If Required):




GPS Memorandum of Understanding


Related Items “On File” with the Clerk of the Board: