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File #: 2021-0256   
Type: Consent Calendar Item Status: Agenda Ready
File created: 3/12/2021 In control: Health Services
On agenda: 6/8/2021 Final action:
Title: Delegated Authority for State and Federal Revenue Agreements
Department or Agency Name(s): Health Services
Attachments: 1. Summary Report, 2. Attachment 1 - Resolution, 3. Attachment 2 - Estimated FY 21-22 State and Federal Allocations
Date Action ByActionResultAction DetailsMeeting DetailsVideo
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To: Board of Supervisors of Sonoma County

Department or Agency Name(s): Department of Health Services

Staff Name and Phone Number: Emilia Gabriele, 565-4769

Vote Requirement: Majority

Supervisorial District(s): Countywide

 

Title:

Title

Delegated Authority for State and Federal Revenue Agreements

End

 

Recommended Action:

Recommended action

Adopt a resolution delegating authority to the Director of Health Services, or designee, to accept funding allocations for the County of Sonoma and execute revenue agreements, amendments, and related documents received in fiscal year 2021-2022 as necessary to receive revenue from state and federal agencies.

end

 

Executive Summary:

Each year the Department of Health Services requests that the Board of Supervisors delegate authority to the Director of Health Services to accept allocations and execute revenue agreements and amendments as necessary to receive revenue from state and federal agencies. This item requests that your Board adopt a resolution delegating authority to the Director of Health Services, or designee, to accept funding allocations for the County of Sonoma and execute revenue agreements, amendments, and related documents received in fiscal year 2021-2022 as necessary to receive revenue from state and federal agencies. This action by the Board of Supervisors only applies to state and federal agreements.

State and federal funding is utilized to fund programs that support the Department’s mission, including programs related to mental health, substance use disorders, environmental health, children and family health, emergency preparedness, disease control, and the public health laboratory. The Department’s fiscal year 2021-2022 proposed budget includes approximately $111.2 million in revenue received directly from state and federal agencies, of which approximately $71.5 million requires execution of an agreement or other legal instrument during fiscal year 2021-2022 to receive. Estimated fiscal year 2021-2022 allocations and agreements are listed in Attachment 2.

 

Discussion:

It is both practical and an efficient use of County resources to delegate signature authority to the Director of Health Services to accept allocations and execute revenue agreements and amendments to revenue agreements with state and federal agencies. Throughout each year, the Department must accept state and federal allocations and execute agreements to facilitate the release of funding for programs. Most state and federal allocations and contracts are for funds that renew each year. Cost efficiencies associated with a reduced number of Board items will benefit the departments involved in the Board item process, including Health Services, the County Administrator’s Office, Auditor’s Office, County Counsel and Clerk of the Board. Other advantages include increased compliance with state timelines; more timely receipt of revenues (i.e., improved cash flow) and delivery of services to clients; and more accurate cost plan reporting and expenditure reconciliation.

While the Department attempts to accurately project the revenue associated with state and federal allocations and agreements through the budgetary process, various factors may result in adjustments in the final revenue received from state and federal agencies. These factors include increased available funding, changes in state allocation formulas or funding amounts, programmatic changes, changes due to adoption of the state budget, and rollover of unspent prior year funds. Changes in state and federal revenue amounts will be brought to the Board through the consolidated budget process. In addition, to become more efficient in their own contracting process, state and federal governments are increasingly contracting with the Department on a multi-year basis. Some of the agreements received in fiscal year 2021-2022 will be multi-year and therefore include additional revenue for outlying contract years.

This request is specific to state and federal revenue and does not include authority to approve services contracts with providers that are financed with state and federal allocations. The awarding of services contracts will follow standard procurement process and reviews. As noted above, Board delegation will be requested annually, thus approval will apply only to revenue agreements received in fiscal year 2021-2022. As noted, in some cases revenue agreements may be for multiple years. The state and federal allocations of program funding are included each fiscal year in the budget approved by the Board of Supervisors.

Upon entering into a revenue agreement with the state or federal government, the County becomes obligated to provide the services specified in the agreement. Failure to meet the requirements of an agreement may result in forfeiture of continued funding during the current term and may result in decreased funding in future years.

 

Prior Board Actions:

Most recently, on July 9, 2019 the Board adopted a resolution delegating authority to the Director of Health Services, or designee, to accept funding allocations for the County of Sonoma and execute revenue agreements, amendments, and related documents received in fiscal year 2019-2020 as necessary to receive revenue from state and federal agencies

 

Fiscal Summary

 Expenditures

FY 21-22 Adopted

FY 22-23 Projected

FY 23-24 Projected

Budgeted Expenses

71,527,394

 

 

Additional Appropriation Requested

 

 

 

Total Expenditures

71,527,394

0

0

Funding Sources

 

 

 

General Fund/WA GF

 

 

 

State/Federal

71,527,394

 

 

Fees/Other

 

 

 

Use of Fund Balance

 

 

 

Contingencies

 

 

 

Total Sources

71,527,394

0

0

 

Narrative Explanation of Fiscal Impacts:

The Department’s fiscal year 2021-2022 proposed budget includes approximately $111.2 million in revenue received directly from state and federal agencies, of which approximately $71.5 million requires execution of an agreement or other legal instrument during fiscal year 2021-2022 to receive. Changes in state and federal revenue amounts will be brought to the Board through the consolidated budget process.

 

Staffing Impacts:

 

 

 

Position Title (Payroll Classification)

Monthly Salary Range (A-I Step)

Additions (Number)

Deletions (Number)

 

 

 

 

 

 

 

 

 

 

 

 

 

Narrative Explanation of Staffing Impacts (If Required):

N/A

 

Attachments:

Attachment 1 - Resolution

Attachment 2 - Estimated FY 21-22 State and Federal Allocations

 

Related Items “On File” with the Clerk of the Board:

None