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File #: 2021-0266   
Type: Regular Calendar Item Status: Agenda Ready
File created: 3/16/2021 In control: Board of Supervisors
On agenda: 4/20/2021 Final action:
Title: Appointment of Members to the 2021 Advisory Redistricting Commission
Department or Agency Name(s): County Administrator
Attachments: 1. Summary Report, 2. 1 - Resumes of district appointees, 3. 2 - Summary of eligible at-large appointee applications, 4. 3 - Resolution establishing a stipend for the ARC, 5. Presentation
Date Action ByActionResultAction DetailsMeeting DetailsVideo
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To: Sonoma County Board of Supervisors

Department or Agency Name(s): County Administrator’s Office

Staff Name and Phone Number: Christel Querijero 565-7071, Yvonne Shu 565-1739

Vote Requirement: 4/5th

Supervisorial District(s): Countywide

 

Title:

Title

Appointment of Members to the 2021 Advisory Redistricting Commission

End

 

Recommended Action:

Recommended action

A)                     Appoint members to the 2021 Advisory Redistricting Commission (ARC)

B)                     Discussion of stipend rate and adoption of a resolution establishing a stipend for ARC members for attendance at ARC meetings

C)                     Authorize the use of $40,000 from contingency funds for media production and placement costs for public outreach

D)                     Authorize the execution of a contract for redistricting services for an estimated contract value of $120,000

(4/5th Vote Required)

end

 

Executive Summary:

On February 23, 2021, your Board authorized the creation of an Advisory Redistricting Commission (ARC) to advise and assist the Board with redrawing supervisorial district boundaries, comprised of two appointees per district and five at-large appointees, for a total of 15 commissioners. Each supervisor has selected two district appointees. Today the full Board should appoint the remaining five at-large members. In addition, your Board requested information on stipend rates for other County boards and commissions and may decide what stipend amount, if any, will established for the ARC. Finally, Staff requests that the Board authorize the use of $40,000 in contingency funds for media production and placement costs related to redistricting public outreach.

 

Discussion:

Background

Every 10 years, the United States Census Bureau conducts a nationwide census to enumerate the country’s population. The Federal Voting Rights Act of 1965 and the California Elections Code mandate that the Board of Supervisors (Board) adjust supervisorial district boundaries within the County to reflect the new census data and keep supervisorial districts substantially equal in population. The 2020 Census data was initially due to be released on March 31, 2021, but is now expected to be delayed until September 30, 2021. The California Elections Code prescribes a very robust process that requires extensive public outreach and adoption of the new district boundaries to reflect the 2020 Census data no later than December 15, 2021.

 

Advisory Redistricting Committee

On February 23, 2021, your Board authorized the creation of an Advisory Redistricting Commission (ARC) to advise and assist the Board with redrawing supervisorial district boundaries, comprised of two appointees per district and five at-large appointees, for a total of 15 commissioners.

 

Pursuant to California Elections Code requirements, members of the ARC may not be an elected official of the local jurisdiction, a family member (defined as a spouse or registered domestic partner, parent, sibling, child, or in-law), staff member, or paid campaign staff of an elected official of the local jurisdiction (Elections Code Section 23002).

 

The application period for the ARC was open from February 24 - March 23, 2021. To ensure awareness of the ARC application process, a brief but inclusive communications effort was quickly launched, including a three-week campaign on seven local radio stations, which resulted in an ARC ad being played 486 times on the two most popular Spanish language stations (KRRS and KSRT) and the number three overall Hispanic station, KSRO. Additionally, messaging was disseminated through the County’s social media sites, CBO partners, and through press releases. The County received 68 applications for the ARC during the submission period, although four submissions were not considered, per the Elections Code restrictions cited above regarding elected officials of the local jurisdiction.

 

Appointees per District

Each Supervisor received and reviewed the applications for their respective district. The two appointees per district are as follows:

District

Appointees

1

Socorro Shiels Karen Weeks

2

Judy Herrerias James Cynthia Murray

3

Christopher Borr Edward Sheffield

4

Elizabeth Acosta Jeff Okrepkie

5

Ana Lugo Bedolla Helen Myers

Resumes for each of the appointees are included in Attachment 1.

 

At-Large Appointees

Each Supervisor has also received and reviewed the remaining eligible applications for consideration for the five at-large appointees. These applications are summarized in Attachment 2.  The at-large appointees should be discussed and appointed today by your Board. With the majority of the appointees representing incorporated cities, your Board may consider additional representation from those from unincorporated parts of the County.

 

Stipend for ARC members

At the February 23, 2021 meeting, your Board directed staff to conduct research on stipends of other County boards and commissions. The general premise is that stipends would enable a broader spectrum of community members to participate, as the stipend could pay for services such as childcare, thus permitting individuals to attend meetings that they otherwise would not be able to attend. Staff is expecting a mix of virtual and in-person public hearings, with the number of each type to be determined. The table below is a representative sample of the rates of some of the County’s boards and commissions. Note that the “per meeting” rate applies whether the meeting is one hour or all day.

 

Commission or Board

Rate

Assessment Appeals Board Civil Services Commission (new rates) Planning Commission

$125/half day $250/full day

Independent Citizen Advisory Committee on Pension Matters

$75/meeting

LAFCO

$100/day

Economic Development Board

$25/meeting

Retirement Board

$100/meeting

 

The duration of the ARC meetings will vary depending on what needs to be accomplished, but conservatively each meeting would be at least 2-4 hours. If the ARC is fully appointed with 15 members, the total cost for stipends could range from $9,000 - $45,000, depending on the length and final number of meetings.

 

The following tables illustrate the range of potential stipend costs, based on 8 meetings in the first table and then 12 meetings in the second table.

 

# ARC members

# meetings

Half Day

Full Day

Total Cost half day / full day

15

8

$75

$150

$9,000 / $18,000

15

8

$100

$200

$12,000 / $24,000

15

8

$125

$250

$15,000 / $30,000

 

# ARC members# meetings Half DayFull DayTotal Cost half day / full day

 

 

 

 

15

12

$75

$150

$13,500 / $27,000

15

12

$100

$200

$18,000 / $36,000

15

12

$125

$250

$22,500 / $45,000

 

Should your Board decides to provide ARC members with a stipend, the rates would be incorporated into the resolution in Attachment 3.

 

Because census data is not expected until September 30, 2021 and the deadline to approve maps is December 15, 2021, the consideration and revision of maps will occur in October and November. As advised during the application process, commissioners will need to commit to attending a series of 8-12 meetings throughout the year, with multiple meetings in a tight timeframe in October and November. The first meeting is expected to be scheduled for May 2021, and once the meeting schedule is finalized, it will be posted on the County’s Redistricting 2021 website <https://sonomacounty.ca.gov/CAO/Policy-Grants-and-Special-Projects/2021-Redistricting/>.

 

Fiscal Impact

The revised Elections Code provisions require significantly more public outreach and engagement than previous redistricting processes. Staff requests that the Board authorize the use of $40,000 in contingency funds for media production and placement costs related to public outreach, including radio advertising, digital and print ads in local papers, social media ads, direct mail, and in-store ads or videos. If approved, funds would be appropriated through the supplemental budget process for FY 21-22.

 

Redistricting Services Contract

Staff released a Request for Proposal (RFP) for redistricting services on February 11, 2021. Staff are currently conducting related due diligence and expect to make a determination on the winning firm over the next few weeks.

 

As immediate first steps, the consultant will develop a redistricting timeline and community outreach plan based on redistricting best practices, and begin providing training to the ARC members, likely in May. Throughout the County’s redistricting process, the consultant will provide ARC training and support; preparation and facilitation of all required public hearings; provision and facilitation of the mapping tool; engagement and communications support as needed; and assurance that the County is adhering to the requirements outlined in the California Elections Code (sections 21500-21509) and the principles outlined in the California Fair Maps Act.

 

Staff requests authorization to execute a contract for redistricting services for an estimated contract value of $120,000. On February 23, 2021, your Board authorized the use of contingency funds for these services, as well as unanticipated translation and interpretation services to support the redistricting process.

 

Prior Board Actions:

2/23/21 Adopted resolution establishing the Sonoma County Advisory Redistricting Commission (ARC); directed staff to solicit interest in serving on the ARC; authorized the use of $130,000 from contingency funds to procure specialized redistricting facilitation and training services, interactive mapping technology, and unanticipated translation and interpretation services to support the redistricting process.

 

Fiscal Summary

 Expenditures

FY 20-21 Adopted

FY 21-22 Projected

FY 22-23 Projected

Budgeted Expenses

 

 

 

Additional Appropriation Requested

 

$40,000

 

Total Expenditures

 

$40,000

 

Funding Sources

 

 

 

General Fund/WA GF

 

 

 

State/Federal

 

 

 

Fees/Other

 

 

 

Use of Fund Balance

 

 

 

Contingencies

 

$40,000

 

Total Sources

 

$40,000

 

 

Narrative Explanation of Fiscal Impacts:

Staff requests that the Board authorize the use of $40,000 in contingency funds for media production and placement costs related to public outreach, including radio advertising, digital and print ads in local papers, social media ads, direct mail, and in-store ads or videos. If approved, funds would be appropriated through the supplemental budget process.

 

Staffing Impacts:

 

 

 

Position Title (Payroll Classification)

Monthly Salary Range (A-I Step)

Additions (Number)

Deletions (Number)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Narrative Explanation of Staffing Impacts (If Required):

None

 

Attachments:

1 - Resumes of district appointees

2 - Summary of eligible at-large appointee applications

3 - Resolution establishing a stipend for the ARC

 

Related Items “On File” with the Clerk of the Board:

None