To: Board of Supervisors
Department or Agency Name(s): Auditor- Controller-Treasurer-Tax Collector and County Administrators Office
Staff Name and Phone Number: Amanda Ruch 707-565-3274, Christina Rivera 707-565-2431
Vote Requirement: 4/5th
Supervisorial District(s): Countywide
Title:
title
Fiscal Year 2020-21 Budget Adjustment for LNU Lightening Complex Fires Fund
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Recommended Action:
recommended action
Adopt a resolution adjusting the FY 2020-21 Adopted Budget by $2.5 million to program Federal Emergency Management Agency (FEMA) Public Assistance reimbursements to cover expenses as a result of the LNU Lightning Complex Fires. (4/5th Vote Required)
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Executive Summary:
Consistent with July 27 and 28, 2020 Budget Workshop Board discussions, the CAO-ACTTC Disaster Finance staff requests budget authority to program $2.5 million of anticipated FEMA LNU Lightening Complex Fires reimbursements. County staff worked with FEMA and Cal-OES to create eligible projects to reimburse costs associated with the LNU fires currently estimated at approximately $7.2 million. The estimate includes $2.0 million for Debris Removal (category A), $4.2 million for Emergency Response including law enforcement mutual aid (category B), and $845,000 for projects intended to replace/repair county government structures sustained damages (categories C through G).
Sonoma County was awarded FEMA Public Assistance for Category A through G costs, which includes federal reimbursement of 100% for the emergency response for the first 30 days, and 75% federal for Category B after 30 days and for all other expense categories. The county is also eligible for California Disaster Assistance Act (CDAA) funding, which covers 75% of the remaining 25% or 18.75% of total costs. The County local match obligation is the remaining 6.25%. At this time, staff estimates that the initial $1.0 million allocated from General Fund Contingencies by the Board on 09/01/2020 to fund initial LNU fire event response is sufficient to finance the estimated local match, as well as non-federal/state incurred emergency costs.
Discussion:
The County initially appropriated $1.0 million from General Fund Contingencies to establish the LNU Lightening Complex Fires Fund to begin to pay expenses related to the emergency response and other related costs. The County has worked with FEMA and Cal-OES to determine the Damage Inventory of the LNU Fires and started creating the projects for reimbursements. Currently, the County has estimated approximately $7.2 million in costs that may be eligible for reimbursement.
Category A Debris Removal Hazardous Trees: $2,000,000
Category A Environmental Health Household Hazardous Waste Removal $ 250,000
Category B Emergency Response $3,500,000
(Includes law enforcement mutual aid, sheltering/evacuations)
Category B Emergency Push and Clear / Hydro seeding Erosion Control $ 626,000
Category C Permanent Replacement/Repair - TPW Projects $ 475,000
Category G Right of Entry/Insurance Proceeds Collections $ 300,000
Total $7,151,000
The County is currently reviewing and preparing the documentation to submit to FEMA for project approval and obligation of funds and anticipates receiving initial (not all) reimbursements for completed projects or have approved projects with funds available for drawdown from the State within the next 3 to 6 months and prior to the end of the current fiscal year.
Prior Board Actions:
Local Emergency Declaration, August 19, 2020
Establish LNU Lightening Complex Fires Fund, September 1, 2020
FISCAL SUMMARY
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Expenditures |
FY20-21 Projected |
FY 21-22 Projected |
FY 22-23 Projected |
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Budgeted Expenses |
|
|
|
|
Additional Appropriation Requested |
$2,500,000 |
|
|
|
Total Expenditures |
$2,500,000 |
|
|
|
Funding Sources |
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|
|
|
General Fund/WA GF |
|
|
|
|
State/Federal |
$2,500,000 |
|
|
|
Fees/Other |
|
|
|
|
Use of Fund Balance |
|
|
|
|
Contingencies |
|
|
|
|
Total Sources |
$2,500,000 |
|
|
Narrative Explanation of Fiscal Impacts:
This item programs expected FEMA reimbursement to provide additional funding for the LNU Lightening Complex Disaster Fund. The County is currently eligible for FEMA Public Assistance for Category A through Category G Costs (100% first 30 days federal reimbursement for Category B emergency response, 75% federal reimbursement for all other categories and after 30 days). The County is also eligible for California Disaster Assistance Act (CDAA) funding for 18.75% of total costs and the County local match is 6.25%.
Narrative Explanation of Staffing Impacts (If Required):
N/A
Attachments:
Attachment 1 - LNU Lightening Complex Fire Budget Resolution
Related Items “On File” with the Clerk of the Board:
N/A