To: Board of Supervisors of Sonoma County and Board of Commissioners of the Community Development Commission
Department or Agency Name(s): County Administrator
Staff Name and Phone Number: Christina Rivera, 707-565-2431
Vote Requirement: Majority
Supervisorial District(s): Countywide
Title:
Title
Fee Study Review Consultant Agreement Amendment
End
Recommended Action:
Recommended action
Authorize the County Administrator or her designee to execute amendment to NBS professional services to complete fee study review for Department of Health Animal Services and Permit Sonoma. The amendment intends to increase total services amount by $30,046 for a maximum not to exceed $123,000; and adjust the end of the term to April 30, 2021.
end
Executive Summary:
Due to several disaster events, county departmental staff attention was redirected away from the study’s original timeline and scope. Therefore, staff recommends increasing funding capacity to NBS professional services agreement capacity to complete fee review study associated with Animal Services, Agricultural Weights & Measures, and Permit Sonoma. Staff expects to use the study results to support fee adjustments annually presented for the Board’s consideration, starting with FY 2021-22.
Discussion:
In order to validate and refine fees for services charged to the public, on September 4, 2019 under the County Administrator’s delegated authority, NBS consultants was engaged to conduct a review of (a) Permit Sonoma’s deferred revenue program; (b) Agricultural, Weights, & Measures fee schedule; and (c) Animal Services, Permit Sonoma, and Agricultural Weights & Measures fee schedules. The original agreement was for $92,954 and expiring on 12/31/2020.
Most of the agreement’s scopes are in aggregate at 2/3rds of completion to final report. Original timeline and budget was expected to be sufficient to accomplish final review and findings by end of December 2020. However, and given that program staff’s information and participation in the consultants’ analysis and findings is necessary, CAO staff has secured the consultant’s agreement to finalize project by extending the timeline and consequently the consultant’s service hours through the April 2021.
Consultant’s hourly rates will remain unchanged and sufficient Non-Departmental General Fund appropriations for county programs’ review are sufficient to finance the $30,046 agreement increase.
Prior Board Actions:
None
Fiscal Summary
|
Expenditures |
FY 20-21 Adopted |
FY21-22 Projected |
FY 22-23 Projected |
|
Budgeted Expenses |
$30,046 |
|
|
|
Additional Appropriation Requested |
|
|
|
|
Total Expenditures |
$30,046 |
|
|
|
Funding Sources |
|
|
|
|
General Fund/WA GF |
$30,046 |
|
|
|
State/Federal |
|
|
|
|
Fees/Other |
|
|
|
|
Use of Fund Balance |
|
|
|
|
Contingencies |
|
|
|
|
Total Sources |
$30,046 |
|
|
Narrative Explanation of Fiscal Impacts:
Sufficient appropriations are available within the Non-Departmental General Fund budget for review of county services
STAFFING IMPACTS:
|
Position Title (Payroll Classification) |
Monthly Salary Range (A-I Step) |
Additions (Number) |
Deletions (Number) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Narrative Explanation of Staffing Impacts (If Required):
N/A
Attachments:
Proposed Agreement Amendment
Original Professional Services Agreement
Related Items “On File” with the Clerk of the Board:
N/A