To: Board of Supervisors, Board of Directors
Department or Agency Name(s): County Administrator’s Office
Staff Name and Phone Number: Terri Wright 565-3775
Vote Requirement: 4/5th
Supervisorial District(s): All
Title:
Title
Fiscal Year 2020-21 First Quarter Consolidated Budget Adjustments
End
Recommended Action:
Recommended action
A) Adopt a Concurrent Resolution adjusting the FY 2020-21 Budget Appropriations by $81.7 million (4/5th Vote Required)
B) Adopt a Resolution of the Sonoma Valley County Sanitation District adjusting the FY 2020-21 Budget by $4.6 million (2/3 Vote Required)
end
Executive Summary:
The proposed action adds approximately $86.3 million in new or rolled forward appropriations to the FY 2020-21 budget, including $4.6 million for the Sonoma Valley County Sanitation District. These increases are financed with $45.5million in increased sources, and $40.8 million use of fund balances. This fiscal year’s 1st quarterly adjustment includes recognition of $149.3 million of PG&E settlement funds, of which $14.2 million is already budgeted within the September 11, 2020 Adopted Budget and an additional $12.6 million is set aside for use in FY 2021-22 and FY 2022-23 to provide three years of funding for various programs, and $10 million has been set aside for housing investment and $25 million has been set aside for vegetation management. The settlement funds are being tracked in a separate fund, which has an available balance of $87.5 million once the $61.8 million budgeted for FY 2020-21 or earmarked for future uses are accounted for.
Of the total 1st Quarter Budget Adjustments, the Sonoma County Water Agency accounts for $45.2 million of the expenditure adjustments, of which $28.2 million is financed with accumulated fund balances primarily from capital project re-budgets.
If approved, these adjustments bring the total revised gross expenditure FY 2020-21 approved budget to $2.56 billion.
Details of the requested changes are included in Exhibit A of the attached Budget Resolution.
Discussion:
Throughout the fiscal year, it is necessary for many County Departments, Agencies, and Districts to adjust the revenues and/or expenditure appropriations in their budgets. To facilitate this need, the County of Sonoma utilizes quarterly Consolidated Budget Adjustment processes whereby departments may consolidated adjustments into a countywide budget resolution that meet specific criteria, including activities that have received prior board approval, and represent clean-up transactions and re-budgets, or other ministerial adjustments.
A total of 24 departments, including the Capital Projects are requesting budget adjustments through 1st Quarter Consolidation Budget Adjustments (CBAs). The proposed CBAs do not include any new programs or initiatives not previously approved by the Board. As is typically the case for the 1st Quarter, many of the CBAs are re-budgets of unexpended funds for activities from previous years. The proposed action adds approximately $86.3 million of expenditures to the FY 2020-21 budget, bringing the total revised gross expenditure budget to $2.56 billion.
In the General Fund, expenditure appropriations are being increased by $5.13 million and revenue appropriations are being increased by $4.68 million. Also included for your Board’s approval is the release of $1.12 million of FY 2019-20 year-end assignments as noted on Exhibit A. General Fund total 1st Quarter Adjustments result in approximately $670,000 decrease in net cost or reduced reliance in General Fund discretionary directly as result of cancelling a Permit Sonoma capital project that is no longer considered necessary.
In the Other Funds category, expenditure appropriations are increasing by $81.16 million and revenue and reimbursements are increasing by $190.13 million, primarily due to the recognition of $149.3 million in PG&E settlement funds. Included within the Other Funds category are the$4.6 million adjustments associated with the Sonoma Valley Sanitation District (District), which is under the governance of the Special District 3-member Board.
Prior Board Actions:
September 11, 2020 FY 2020-21 Adopted Budget
Fiscal Summary
|
Expenditures |
FY 20-21 Adopted |
FY21-22 Projected |
FY 22-23 Projected |
|
Budgeted Expenses |
|
|
|
|
Additional Appropriation Requested |
$86,283,994 |
|
|
|
Total Expenditures |
$86,283,994 |
|
|
|
Funding Sources |
|
|
|
|
General Fund/WA GF |
($666,676) |
|
|
|
State/Federal |
$21,898,982 |
|
|
|
Fees/Other |
$25,365,239 |
|
|
|
Use of Fund Balance |
$39,677,057 |
|
|
|
Contingencies |
($9,392) |
|
|
|
Total Sources |
$86,283,994 |
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|
Narrative Explanation of Fiscal Impacts:
Please refer to Exhibit A for departmental budget changes by General Fund and Other Funds.
STAFFING IMPACTS:
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Position Title (Payroll Classification) |
Monthly Salary Range (A-I Step) |
Additions (Number) |
Deletions (Number) |
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Narrative Explanation of Staffing Impacts (If Required):
Attachments:
Concurrent Resolution
Resolution of the Sonoma Valley County Sanitation District
Exhibit A - Details of Adjustments
Related Items “On File” with the Clerk of the Board: