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File #: 2020-0953   
Type: Consent Calendar Item Status: Agenda Ready
File created: 9/15/2020 In control: County Administrator
On agenda: 10/6/2020 Final action:
Title: Fire Protection Services Agreement with City of Healdsburg and Fire Service Funds Budget Adjustments
Department or Agency Name(s): County Administrator
Attachments: 1. Summary Report, 2. Budget Resolution, 3. 20-21 Healdsburg Contract
Date Action ByActionResultAction DetailsMeeting DetailsVideo
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To: Board of Supervisors

Department or Agency Name(s): County Administrator’s Office

Staff Name and Phone Number: Terri Wright: 565-3775

Vote Requirement: 4/5th

Supervisorial District(s): Second and Fourth Districts

 

Title:

Title

Fire Protection Services Agreement with City of Healdsburg and Fire Service Funds Budget Adjustments

End

 

Recommended Action:

Recommended action

A)                     Authorize the County Administrator to enter into a one-year agreement with the City of Healdsburg to provide fire protection services for the Fitch Mountain and Dry Creek service areas, for the period of July 1, 2020 through June 30, 2021, for an amount not to exceed $169,539.

B)                     Approve a Budget Resolution to the FY 2020-21 Budget to increase appropriations by $35,137 necessary to cover the Healdsburg and North Bay Fire Wilmar contract and to also complete a Residual Equity Transfer for the Dry Creek and Wilmar Community Facilities Districts.  (4/5th Vote Required)

(Second and Fourth Districts)

end

 

Executive Summary:

This item requests authority to enter into agreements with the City of Healdsburg to provide fire protection services in the Fitch Mountain and Dry Creek, service areas.  The County of Sonoma has contracted with the City of Healdsburg since the 1990s to provide fire protection services for the County Service Area (CSA) 40 located in the Fitch Mountain and Dry Creek areas. 

 

The approval of the Budget Resolution will increase appropriations by $35,137 necessary to cover the contract with Healdsburg and the North Bay Fire Wilmar contract and authorizes the Auditor-Controller-Treasurer-Tax-Collector (ACTTC) to execute a Residual Equity Transfer, which will move the fund balance associated with Dry Creek and Wilmar Community Facilities Districts (CFD) back into their originating fund locations.

 

Discussion:

County Service Area (CSA) 40 maintains annual contracts with the City of Healdsburg to provide fire protection services to areas adjacent to the City of Healdsburg that are under the responsibility of CSA 40.  Under this agreement, the City of Healdsburg will provide full service fire protection including fire response, rescue, emergency medical, and other fire department-related services.  This agreement will continue the partnership between CSA 40 and the Healdsburg Fire Department.  Historically, the agreement has been executed on an annual basis, which is of value to the County given the consolidation efforts currently being undertaken by the County.  The agreement has increased a total of $1,845 or 1.10% compared to last year’s contract. 

 

The County also contracts with North Bay Fire to administer the CSA 40 volunteer fire program, including the funding associated with the Wilmar CFD.  The Board approved an amendment with North Bay Fire on February 19, 2019 to provide $132,900 in funds to support the Wilmar CFD program for FY 2019-20 and FY 2020-21.

 

The second item requested for approval is a budget resolution that will increase appropriations in the Dry Creek CFD fund by $18,237 to allow sufficient appropriations to cover the contract with Healdsburg and $16,900 for the North Bay Fire Wilmar contract. Staff inadvertently under-budgeted for these two contracts in the FY 2020-21 Recommended Budget. 

 

The budget resolution associated with the second action also approves a Residual Equity Transfer that will authorize ACTTC to move the funds associated with the Dry Creek and Wilmar CFDs back into their originating funds.  The former Fire and Emergency Services Department had established sub-funds within CSA 40 for each of the CFDs and would annually transfer revenue from the originating CFD funds in order to cover any contractual and/or expenditure needs.  Since the County Administrator’s Office took over the management of the CSA 40 and CFD programming, staff does not see the need for this pass-through system to continue. 

 

All contracts and expenses associated with the Dry Creek and Wilmar CFDs are now being paid directly from the CFD fund accounts and staff is seeking to return any fund balance that had accumulated in the CSA 40 sub-funds to be returned to the originating CFD fund through the execution of the Residual Equity Transfer (RET).  The table below summarizes the transactions associated with the RET.  The amount represents estimates, as ACTTC will transfer the actual cash balances. 

 

CSA 40 Sub Fund

CFD Fund

Estimated Amount

13115 - CSA 40 Dry Creek

13315 - CFD #5 Dry Creek

$163,000

13130 - CSA 40 Wilmar

13305 - CFD # 4 Wilmar

$240,000

 

 

Prior Board Actions:

August 20, 2019 - The Board authorized the contracts with Healdsburg and North Bay Fire

 

Fiscal Summary

 Expenditures

FY 20-21 Adopted

FY21-22 Projected

FY 22-23 Projected

Budgeted Expenses

$267,302

 

 

Additional Appropriation Requested

$35,137

 

 

Total Expenditures

$302,439

 

 

Funding Sources

 

 

 

General Fund/WA GF

 

 

 

State/Federal

 

 

 

Fees/Other

$302,439

 

 

Use of Fund Balance

 

 

 

Contingencies

 

 

 

Total Sources

$302,439

 

 

 

Narrative Explanation of Fiscal Impacts:

The Residual Equity Transfer does not increase appropriations and moves funds from one fund to another as described in the table included in the discussion section.  The appropriation increases requested cover contractual obligations that will be covered by the fund balances in the Dry Creek and Wilmar CFD funds.  The details of the appropriation increases are represented in the following table:

 

 

FY 20-21 Budget

Increase Request

Total

Healdsburg

                 $151,302

                      $18,237

              $169,539

Wilmar

                 $116,000

                      $16,900

              $132,900

Total

                 $267,302

                      $35,137

              $302,439

 

 

Staffing Impacts:

 

 

 

Position Title (Payroll Classification)

Monthly Salary Range (A-I Step)

Additions (Number)

Deletions (Number)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Narrative Explanation of Staffing Impacts (If Required):

 

 

Attachments:

FY 2020-21 Contract with Healdsburg

Budget Resolution

 

Related Items “On File” with the Clerk of the Board: