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File #: 2020-0852   
Type: Consent Calendar Item Status: Agenda Ready
File created: 8/14/2020 In control: Auditor-Controller-Treasurer-Tax Collector
On agenda: 9/15/2020 Final action:
Title: Gold Ridge Resource Conservation District Fund Transfer
Department or Agency Name(s): Auditor-Controller-Treasurer-Tax Collector
Attachments: 1. Agenda Summary, 2. Att 1 -- Resolution Establishing Temporary Fund Transfer, 3. Att 2 -- Gold Ridge RCD Resolution
Date Action ByActionResultAction DetailsMeeting DetailsVideo
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To: Board of Supervisors

Department or Agency Name(s): Auditor-Controller Treasurer-Tax Collector

Staff Name and Phone Number: Levi Ehrlich 565-3289

Vote Requirement: Majority

Supervisorial District(s): 4th & 5th

 

Title:

Title

Gold Ridge Resource Conservation District Fund Transfer

End

 

Recommended Action:

Recommended action

Approval of the Resolution of the Board of Supervisors, County of Sonoma, State of California, authorizing the Auditor-Controller Treasurer-Tax Collector to establish a temporary fund transfer for Gold Ridge Resource Conservation District in an amount up to $600,000. (Fourth and Fifth Districts)

end

 

Executive Summary:

The Gold Ridge Resource Conservation District (“the District”), in conjunction with the Auditor-Controller Treasurer-Tax Collector, is requesting the Board approve a temporary fund transfer in an amount not to exceed $600,000 to provide the District with sufficient funds to meet cash flow needs and repay the current note held by the County Treasury.

 

Discussion:

The District was established in 1941 as one of the original resource conservation districts, and the first in Sonoma County. The District was established to ensure strong, productive, and viable agricultural endeavors in Western Sonoma County can continue by improving soil and water quality. Providing an economically and ecologically viable and healthy agricultural community.

To that end, the District has applied for and received several awards from federal, state and local sources for various projects. The following is a brief summary of the major awards and amounts remaining to be billed:

Funding Agency

Grant/Contract Amount

Santa Rosa Plan Groundwater Sustainability Agency

 $       22,963.87

National Resource Conservation Science

 366,893.69

Sonoma County Water Agency

 158,173.44

California Department of Fish & Wildlife

 152,292.10

Natural Resources Conservation Service

 47,050.77

Trout Unlimited, Inc.

 96,020.03

National Fish and Wildlife Foundation

 43,913.66

California Department of Food & Agriculture

 348,429.23

Caltrans

115,000.00

Wildlife Conservation Board

 29,214.50

U.S. Fish and Wildlife Service

 20,039.00

Resource Legacy Fund

 20,638.45

Grand Total

 $  1,420,628.74

 

The District must spend the funds prior to reimbursement from awarding agencies and does not have adequate cash to cover these upfront expenditures. By resolution, the District has requested a temporary fund transfer under Article XVI, Section 6 of the State Constitution. This fund transfer takes the form of a line of credit with a limit of $600,000 requested for FY 2020-21. The line of credit will be repaid by the last Monday in April of the current fiscal year. This line of credit is necessary to allow the District to maintain operations prior to reimbursements being received and represents a low risk to the County as the grants/contracts have already been awarded to the District.

The District currently has a note with the County Treasury in the amount of $500,000 that serves as bridge financing from March through August 2020. This note is due and payable on August 31, 2020. The District’s cash balance in the County Treasury as of July 31, 2020 is $334,533. In addition, the District has a nominal amount in their Exchange Bank checking account. Accordingly, the District will need to use approximately $170,467 of the temporary fund transfer to pay off the balance of the current note held by the Treasury, including interest. 

Your Board delegated authority to the Auditor-Controller Treasurer-Tax Collector to approve temporary fund transfers to agencies that can secure transfers wholly by revenue collected through the secured property tax system. The District does not receive sufficient property tax support to meet the current temporary fund transfer request. In FY 2019-20, the District received less than $33,000 in property tax revenues; therefore, Board of Supervisors approval is required for a temporary fund transfer secured by revenue from outside sources.

In FY 2014-15, the District agreed to work with the Auditor-Controller Treasurer-Tax Collector to develop a plan that addressed their structural deficit with the aim of eliminating their annual deficit in FY 2014-15 and working down their accumulated deficit. This goal has been met, and the District anticipates FY 2020-21 revenues to exceed expenditures by approximately $2,804.

 

Prior Board Actions:

Last year the Board approved a similar transfer of $600,000 on September 10, 2019, Resolution No. 19-1228

Fiscal Summary

 Expenditures

FY 20-21 Adopted

FY 21-22 Projected

FY 22-23 Projected

Budgeted Expenses

 

 

 

Additional Appropriation Requested

 

 

 

Total Expenditures

 

 

 

Funding Sources

 

 

 

General Fund/WA GF

 

 

 

State/Federal

 

 

 

Fees/Other

 

 

 

Use of Fund Balance

 

 

 

Contingencies

 

 

 

Total Sources

 

 

 

 

Narrative Explanation of Fiscal Impacts:

The recommended temporary fund transfer has no significant financial impact. Rather than a physical transfer of cash to the District, this action provides authority for the District to operate with a deficit cash position up to the approved amount and the District will receive negative quarterly interest apportionments based on its average daily balance and the Treasury Pooled interest rate.

 

Staffing Impacts:

 

 

 

Position Title (Payroll Classification)

Monthly Salary Range (A-I Step)

Additions (Number)

Deletions (Number)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Narrative Explanation of Staffing Impacts (If Required):

None

 

Attachments:

1)                     Resolution establishing temporary fund transfer.

2)                     Gold Ridge RCD Resolution.

 

Related Items “On File” with the Clerk of the Board:

None