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File #: 2020-0372   
Type: Consent Calendar Item Status: Agenda Ready
File created: 4/7/2020 In control: Sonoma County Water Agency
On agenda: 4/21/2020 Final action:
Title: Status Report on Emergency Need to Perform Work to Stabilize Dangerous Conditions Resulting from Pipeline Corrosion on the Cotati Aqueduct in the Meter Vault at the River Road Chlorine Building
Department or Agency Name(s): Sonoma County Water Agency
Attachments: 1. Summary Report
Date Action ByActionResultAction DetailsMeeting DetailsVideo
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To: Board of Directors of the Sonoma County Water Agency

Department or Agency Name(s): Sonoma County Water Agency

Staff Name and Phone Number: Grant Davis  547-1911

Vote Requirement: 4/5th

Supervisorial District(s): Countywide

 

Title:

Title

Status Report on Emergency Need to Perform Work to Stabilize Dangerous Conditions Resulting from Pipeline Corrosion on the Cotati Aqueduct in the Meter Vault at the River Road Chlorine Building

End

 

Recommended Action:

Recommended action

Terminate Emergency Contracting Procedures pursuant to Public Contract Code section 22050 (4/5th Vote Required)

end

 

Executive Summary:

As a result of the corrosion occurring on the Cotati Aqueduct, dangerous conditions had arisen at the River Road Chlorine building owned and maintained by Sonoma Water that was sudden and unexpected, and posed a clear and imminent danger requiring immediate action to prevent or mitigate the loss or impairment of life, health, property, or essential public services. The Board of Directors received updates on the work and authorized continued emergency repairs on February 25, March 10, March 24, and April 7, 2020.  As of April 14, 2020, all emergency repairs have been completed.

 

 

Discussion:

On February 19, 2020, the General Manager of Sonoma Water, pursuant to authority delegated in Resolution # 06-0649, declared the existence of an emergency for Sonoma Water due to pipeline corrosion occurring on the Cotati Aqueduct.  In response, the Sonoma Water Emergency Operations Center (EOC) was activated to assist with managing the impacts.

 

Based upon discussions with the consultant and staff’s experience, it was determined that potential failure of the pipeline was highly possible.  If the pipeline were to unexpectedly fail, it could cause major eroding and flooding along River Road, thereby posing a significant danger to motorists.  In addition, the flooding would impact neighboring properties and businesses in the area.

 

Based upon the above, there was an urgent need to make the needed repairs to Sonoma Water’s potable water facilities.

 

The normal contracting process takes two to three months from a minimum advertising period through assessing bids and awarding and executing contracts. This delay would mean that it would not be possible to perform necessary preventative measures to protect public health and safety in a timely manner.

 

Public Contract Code Section 22050 authorizes the Sonoma Water to enter into contracts for public projects as may be necessary to mitigate emergency conditions without giving notice for bids.  Additionally, pursuant to Public Contract Code Section 22035, this emergency work may proceed without adopting plans or specifications.  Since February 21, 2020 the item has been brought back to the Board every 14 days thereafter to determine (by 4/5 vote) if there is a need to continue the action without competitive bidding.  The Board is obligated to terminate the waiver of the bid process at the earliest possible date that conditions warrant so that the remainder of the work may be completed under the bid process.

 

Sonoma Water entered into an agreement with Ghilotti Construction to make the repair.  The repair on the pipeline began on 3/21/2020.  Pipeline repairs were completed on 3/27/2020 and was placed back into service on 3/29/2020.  In addition, by communicating and coordinating with the Water Contractors, staff was able to increase water supply storage in the system to minimize the impact the Water contractors may experience during the repair.

 

As of April 14th, 2020, the emergency repairs needed to stabilize the dangerous conditions resulting from pipeline corrosion on the Cotati Aqueduct in the meter vault at the River Road Chlorine Building have been completed.  Staff anticipate the final construction cost to be under its original estimate, of $400,000, however final cost have yet to be submitted. This item requests the Board of Directors of Sonoma Water to terminate Emergency Contracting Procedures pursuant to Public Code section 22050.

 

Prior Board Actions:

4/7/20:                     Receive Report on Emergency Need to Perform Work to Stabilize Dangerous Conditions Resulting from Pipeline Corrosion on the Cotati Aqueduct in the Meter Vault at the River Road Chlorine Building.

 

3/24/20:                     Receive Report on Emergency Need to Perform Work to Stabilize Dangerous Conditions Resulting from Pipeline Corrosion on the Cotati Aqueduct in the Meter Vault at the River Road Chlorine Building.

 

3/10/20:                     Receive Report on Emergency Need to Perform Work to Stabilize Dangerous Conditions Resulting from Pipeline Corrosion on the Cotati Aqueduct in the Meter Vault at the River Road Chlorine Building.

 

2/25/20:                     Resolution Making Findings of an Emergency Need to Perform Emergency Work to Stabilize Dangerous Conditions Resulting From resulting from Pipeline Corrosion on the Cotati Aqueduct.

 

Fiscal Summary

 Expenditures

FY 19-20 Adopted

FY20-21 Projected

FY 21-22 Projected

Budgeted Expenses

 

 

 

Additional Appropriation Requested

 

 

 

Total Expenditures

 

 

 

Funding Sources

 

 

 

General Fund/WA GF

 

 

 

State/Federal

 

 

 

Fees/Other

 

 

 

Use of Fund Balance

 

 

 

Contingencies

 

 

 

Total Sources

 

 

 

 

Narrative Explanation of Fiscal Impacts:

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Staffing Impacts:

 

 

 

Position Title (Payroll Classification)

Monthly Salary Range (A-I Step)

Additions (Number)

Deletions (Number)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Narrative Explanation of Staffing Impacts (If Required):

N/A

 

Attachments:

None

 

Related Items “On File” with the Clerk of the Board:

None