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File #: 2020-0261   
Type: Regular Calendar Item Status: Agenda Ready
File created: 3/6/2020 In control: Human Resources
On agenda: 3/10/2020 Final action:
Title: Appointment of Retiree Extra-Help
Department or Agency Name(s): Human Resources
Attachments: 1. Revised Summary Report.pdf, 2. Summary Report.pdf
Date Action ByActionResultAction DetailsMeeting DetailsVideo
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To: Sonoma County Board of Supervisors

Department or Agency Name(s): Human Resources

Staff Name and Phone Number: Christina Cramer 707-565-2988

Vote Requirement: Majority

Supervisorial District(s): Countywide

 

Title:

Title

Appointment of Retiree Extra-Help

End

 

Recommended Action:

Recommended action

Pursuant to Government Code §7522.56 approve the appointment of Marcia Chadbourne as Retiree Extra-Help, in order to fill a critically needed position within 180 days of her retirement, with an appointment date as early as March 10, 2020.

end

 

Executive Summary:

Pursuant to the California Public Employees’ Pension Reform Act (PEPRA), Government Code §7522.56, an exception can be made to reappoint a retiree as extra-help provided the governing body certifies that the appointment is necessary to fill a critically needed position, in those circumstances where 180 days from the date of retirement has not yet passed. This item requests approval to use Marcia Chadbourne, former Deputy Human Resources Director, for critically needed work in support of the County’s Covid-19 emergency declaration.  Chadbourne is also the former County Risk Manager and has significant past experience in emergency operations.

 

 

Discussion:

Pursuant to the California Public Employees’ Pension Reform Act (PEPRA), Government Code §7522.56, an exception can be made to reappoint a retiree as extra-help provided the governing body certifies that the appointment is necessary to fill a critically needed position, in those circumstances where 180 days from the date of retirement has not yet passed. This approval must be in a noticed public meeting and not on a consent calendar. PEPRA includes other requirements in order for a retiree to be eligible for an Extra-Help appointment, such as not having accepted a retirement incentive and not having accepted unemployment arising out of prior public appointment. The individual and delegated department staff have completed the Retiree Extra-Help Compliance Form certifying the appropriateness of the appointment.

 

Marcia Chadbourne, Deputy Human Resources Director, retired on March 3, 2020, after over 25 years of employment with the County of Sonoma.  As a Deputy Human Resources Director, Marcia oversaw the department’s Risk Management division.  Prior to that role, Marcia was the County’s Risk Manager for 21 years.  On March 2, 2020 the Health Officer for the County of Sonoma issued a Declaration of Local Health Emergency declaring the potential introduction of COVID-19 us a threat to the public health and safety.  On March 4, 2020, the Sonoma County Board of Supervisors approved a resolution declaring a Local Emergency due to the potential introduction of COVID-19 in the County of Sonoma. 

 

In her capacity as both Deputy Human Resources Director and Risk Manager, Marcia experienced and played key roles in the County’s disaster and emergency operations.  Given the current emergency and the heavy amount of risk management activities, the County needs to have Marcia Chadbourne available to assist in COVID-19 emergency response activities. Due to her length of service and her depth of subject matter knowledge, the County requires her continued expertise.

 

In accordance with Government Code §7522.56, the Human Resources Department is asking the Board certify as follows:

                     Marcia Chadbourne’s appointment to Retiree Extra-Help is necessary to fill a critically needed position with 180 days of her retirement date;

                     Marcia Chadbourne did not accept retirement incentives upon her retirement;

                     Marcia Chadbourne’s appointment shall not exceed 960 hours per fiscal year; and

                     Per Internal Revenue Code section 401(a)(36), Marcia Chadbourne meets the requirements of being of normal retirement age.

 

Prior Board Actions:

N/A

 

Fiscal Summary

 Expenditures

FY 19-20 Adopted

FY20-21 Projected

FY 21-22 Projected

Budgeted Expenses

 

 

 

Additional Appropriation Requested

 

 

 

Total Expenditures

 

 

 

Funding Sources

 

 

 

General Fund/WA GF

 

 

 

State/Federal

 

 

 

Fees/Other

 

 

 

Use of Fund Balance

 

 

 

Contingencies

 

 

 

Total Sources

 

 

 

 

Narrative Explanation of Fiscal Impacts:

 

 

Staffing Impacts:

 

 

 

Position Title (Payroll Classification)

Monthly Salary Range (A-I Step)

Additions (Number)

Deletions (Number)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Narrative Explanation of Staffing Impacts (If Required):

This is a Retiree Extra-Help appointment; no permanent allocations are being added or changed.

 

Attachments:

None.

 

Related Items “On File” with the Clerk of the Board:

None.