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File #: 2019-1427   
Type: Consent Calendar Item Status: Agenda Ready
File created: 9/10/2019 In control: Transportation and Public Works
On agenda: 10/8/2019 Final action:
Title: Approval of the Plans and Specifications and Award Contracts for the removal of debris resulting from the 2019 Winter Storms
Department or Agency Name(s): Transportation and Public Works
Attachments: 1. Summary Report.pdf, 2. Slide Debris Sites Location Map, 3. Tree Debris Sites Location Map
Date Action ByActionResultAction DetailsMeeting DetailsVideo
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To: Board of Supervisors

Department or Agency Name(s): Transportation and Public Works

Staff Name and Phone Number: Johannes J. Hoevertsz 707-565-2231

Vote Requirement: Majority

Supervisorial District(s): Fourth and Fifth

 

Title:

Title

Approval of the Plans and Specifications and Award Contracts for the removal of debris resulting from the 2019 Winter Storms

End

 

Recommended Action:

Recommended action

A)                     2019 Flood Tree Debris Removal (County Project M31824-TDR)

i)                     Approve the plans and specifications for 2019 Flood Tree Debris Removal (County Project M31824-TDR)

ii)                     Award and authorize the Chair to execute Contract M31824-TDR with lowest responsible bidder, James A. Piazza, doing business as, Piazza Construction, in the amount of $135,310.00

iii)                     Approve a 10% contract contingency in the amount of $13,531, for a total contract amount not to exceed $148,841

B)                     2019 Flood Slide Debris Removal (County Project M31824-SDR)

i)                     Approve the plans and specifications for 2019 Flood Slide Debris Removal (County Project M31824-SDR)

ii)                     Award and authorize the Chair to execute Contract M31824-SDR with lowest responsible bidder, Team Ghilotti Inc., in the amount of $497,141.00

iii)                     Approve a 10% contract contingency in the amount of $49,714, for a total contract amount not to exceed $546,855

(Fourth and Fifth Districts)

end

 

Executive Summary:

A)                     The Department of Transportation and Public Works (TPW) is requesting that the Board approve plans and specifications, and award a construction contract to the lowest responsible bidder, James A. Piazza, doing business as, Piazza Construction, for the 2019 Flood Tree Debris Removal (County Project M31824-TDR). The project will include removal of approximately 2,500 cubic yards of tree debris stockpiled at two locations: Annapolis Transfer Station and Sonoma County Airport Yard.

B)                     TPW is requesting the Board approve plans and specifications, and award a construction contract to the lowest responsible bidder, Team Ghilotti Inc., for 2019 Flood Slide Debris Removal (County Project M31824-SDR). The project includes removal of approximately 9,500 cubic yards of slide debris stockpiled at Annapolis Road, Lake Sonoma, and various locations along Stewarts Point-Skaggs Springs Road.

 

Discussion:

During the 2019 Winter Storms, County crews cleared and opened roads to the public by hauling tree and slide debris to various sites throughout the County. As part of TPW’s contribution to the recovery effort, these projects are a step to restore and rebuild our County’s infrastructure. The 2019 Flood Tree Debris Removal Project will include removal of approximately 2,500 cubic yards of tree debris stockpiled at the Annapolis Transfer Station and Sonoma County Airport Yard. The 2019 Flood Slide Debris Removal (County Project M31824-SDR) will include removal of approximately 9,500 cubic yards of slide debris stockpiled at Annapolis Road, Lake Sonoma, and various locations along Stewarts Point-Skaggs Springs Road.

TPW is seeking reimbursement from Federal Emergency Management Agency (FEMA) for the project costs. The projects are categorically exempt from the requirements of the California Environmental Quality Act pursuant to California Public Resources Code Sections 21080(b)(3) and (b)(4), and California Code of Regulations Title 14, Section 15269. This project is also exempt as a minor alteration to land under California Code of Regulations Title 14, Section 15304.

A)                     TPW recommends the Board approve the plans and specifications for the 2019 Flood Tree Debris Removal (County Project M31824-TDR). TPW also recommends award of the contract to low bidder, James A. Piazza, D.B.A., Piazza Construction, in the amount of $135,310.00, plus a 10% contingency, for a total not to exceed amount of $148,841.

B)                     TPW recommends the Board approve the plans and specifications for the 2019 Flood Slide Debris Removal (County Project M31824-SDR). TPW also recommends awarding of the contract to low bidder, Team Ghilotti Inc., in the amount of $497,141, plus a 10% contingency, for a total not to exceed amount of $546,855.

The projects were advertised for bids from August 6, 2019 to August 28, 2019.

Bids were opened on August 28, 2019.  Bids were received as follows:

A)                     2019 Flood Tree Debris Removal (County Project M31824-TDR)

Piazza Construction                                                                                    $ 135,310.00

Rege Construction, Inc.                                                               $ 294,700.00

The Engineer’s Estimate for the project was $87,250. The low bid of $135,310.00 is $48,060.00 (55%) above the Engineer’s Estimate.

B)                     2019 Flood Slide Debris Removal (County Project M31824-SDR)

Team Ghilotti Inc.                                                                                    $ 497,141.00

Piazza Construction                                                                                    $ 518,872.50

ACT Enviro                                                                                                         $ 676,268.00

CVE Demolition                                                                                    $ 777,200.00

Argonaut Constructors                                                               $ 780,900.00

The Engineer’s Estimate for the project was $500,000.00. The low bid of $497,141.00 is $2,859.00 (0.5%) below the Engineer’s Estimate.

For efficiency and expediency, Tree and Slide debris of the 2019 Flood Debris Removal projects were bid concurrently and both items are before the Board today for approval.

Total cost for both contracts is anticipated at $695,696.00 including contingency. TPW is currently seeking a determination from FEMA for these projects, and once approved, reimbursement is expected at 75% for $521,772. CalOES will reimburse the County $130,443 for 18.75% and the County will be responsible for $43,481 for 6.25% of the contract cost. The local match will be paid with gas tax funding.

 

Prior Board Actions:

None

 

Fiscal Summary

 Expenditures

FY 19-20 Adopted

 

FY20-21 Projected

FY 21-22 Projected

Budgeted Expenses

$695,696

 

 

 

Additional Appropriation Requested

 

 

 

 

Total Expenditures

$695,696

 

 

 

Funding Sources

 

 

 

 

General Fund/WA GF

 

 

 

 

State/Federal

$695,696

 

 

 

Fees/Other

 

 

 

 

Use of Fund Balance

 

 

 

 

Contingencies

 

 

 

 

Total Sources

$695,696

 

 

 

 

Narrative Explanation of Fiscal Impacts:

The County will seek reimbursement from FEMA for these contracts. If FEMA approves the funding then the County will be reimbursed 75% from FEMA and 18.75% from CalOES, with the County providing the local match of 6.25%. The local match will be funded with state gas tax revenue and there are appropriations in the FY 19-20 Roads Maintenance Budget.

 

Staffing Impacts:

 

 

 

Position Title (Payroll Classification)

Monthly Salary Range (A-I Step)

Additions (Number)

Deletions (Number)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Narrative Explanation of Staffing Impacts (If Required):

None.

 

Attachments:

Location Maps

 

Related Items “On File” with the Clerk of the Board:

Special Provisions, Bid Books