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File #: 2019-1393   
Type: Consent Calendar Item Status: Agenda Ready
File created: 9/3/2019 In control: Community Development Commission
On agenda: 9/24/2019 Final action:
Title: Amendment to Contract with Stantec Consulting Services for work related to the United States Environmental Protection Agency (EPA) Brownfields Grant Award
Department or Agency Name(s): Community Development Commission
Attachments: 1. Summary Report, 2. Amendment 3 to Professional Services Agreement with Stantec Consulting, 3. Award letter and notification of extension from the United States Environmental Protection Agency

To: Board of Commissioners

Department or Agency Name(s): Sonoma County Community Development Commission

Staff Name and Phone Number: Benjamin Wickham, 565-7542

Vote Requirement: Majority

Supervisorial District(s): 5th

 

Title:

Title

Amendment to Contract with Stantec Consulting Services for work related to the United States Environmental Protection Agency (EPA) Brownfields Grant Award

End

 

Recommended Action:

Recommended action

Authorize the Executive Director of the Sonoma County Community Development Commission (Commission) or designee to execute a third amendment increasing the contract with Stantec Consulting for environmental services by $40,000 for an amount not to exceed $359,000; and extending the term from December 31, 2019 to December 31, 2020.

(Fifth District)

end

 

Executive Summary:

Approval of this item will increase the contract’s not to exceed amount from $319,000 to $359,000, which still fits within the total grant awarded to the Commission and approved by the Board of Commissioners on August 30, 2016. This amendment will also lengthen the term of the contract by one year, and reflect Commission and EPA approved modifications to the Scope of Work.  The EPA, the Commission, and the Consultant agreed that the best use of remaining grant funds is to complete Phase II environmental reports, and to adjust the scope of work accordingly. Those reports will identify and potentially relieve significant obstacles faced by prospective developers. To complete the Phase II reports, the EPA granted the Commission a one-year grant extension and left the total award of $392,000 unchanged.

 

Discussion:

The presence of environmental contamination on many private and public properties in Roseland has been a critical barrier to attracting investors and developers to the underserved Roseland community. Roseland is disproportionally affected by the presence of environmental contaminants resulting in negative impacts on the neighborhood’s business community, residents, and potential neighborhood investment. Redevelopment has long been a focus of the County and the City of Santa Rosa and conforms to the Sebastopol Road Urban Vision Plan (UVP).

To help address the environmental contamination, the Commission applied for and was awarded a grant from the United States Environmental Protection Agency for $392.000. An RFP for consulting services was issued and resulted in an agreement with Stantec Consulting, which was approved by the Board of Commissioners on February 21, 2017. As described in the Scope of Work, Stantec Consulting began engaging the community and other stakeholders to help identify sites eligible for clean-up. That outreach resulted in the selection of several abandoned and vacant properties. Working with the Commission, EPA, and the abandoned and vacant property owners, and as further described in the Scope of Work, Stantec completed Phase I environmental reporting. The Commission and consultant continued engaging the community as well as potential investors interested in developing multi-unit housing. Based on that input, the EPA, the Commission, and the Consultant agreed that the best use of remaining grant funds is to complete Phase II environmental reports, and to adjust the scope of work accordingly. Those reports will identify and potentially relieve significant obstacles faced by developers. To complete the Phase II reports, the EPA granted the Commission a one-year grant extension and left the total award of $392,000 unchanged. Subsequently, the Commission is requesting that the Board of Commissioners approve the extension of the Consultant’s existing contract for one-year and increase the not to exceed by $40,000 total to accommodate these adjustments to the Scope of Work.

 

 

Prior Board Actions:

                     August 30, 2016 the Board of Commissioners approved the Commission’s receipt of a United States Environmental Protection Agency (EPA) Brownfields Grant for $392,000

                     February 21, 2017 CDC released an RFP on September 19, 2016 for environmental consulting work; Board of Commissioners approved the resulting contract with Stantec Consulting

 

Fiscal Summary

 Expenditures

FY 19-20 Adopted

FY20-21 Projected

FY 21-22 Projected

Budgeted Expenses

$163,000

$20,000

 

Additional Appropriation Requested

 

 

 

Total Expenditures

$163,000

$20,000

 

Funding Sources

 

 

 

General Fund/WA GF

 

 

 

State/Federal

$163,000

$20,000

 

Fees/Other

 

 

 

Use of Fund Balance

 

 

 

Contingencies

 

 

 

Total Sources

$163,000

$20,000

 

 

Narrative Explanation of Fiscal Impacts:

The majority of remaining project expenditures are expected to occur in the current budget year, with the final $20,000 expended in the coming budget year as the project wraps up. All remaining expenditures for this project will be covered by federal funds in the form of the EPA Brownfields grant.

 

 

Staffing Impacts:

 

 

 

Position Title (Payroll Classification)

Monthly Salary Range (A-I Step)

Additions (Number)

Deletions (Number)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Narrative Explanation of Staffing Impacts (If Required):

No Impact

 

Attachments:

1.                      Amendment 3 to Professional Services Agreement with Stantec Consulting

2.                     Award letter and notification of extension from the United States Environmental Protection Agency

 

Related Items “On File” with the Clerk of the Board:

None