To: The Board of Supervisors
Department or Agency Name(s): Emergency Services Department
Staff Name and Phone Number: Christopher Godley 565-2052
Vote Requirement: Majority
Supervisorial District(s): All
Title:
Title
Continue the Proclamation of a Local Emergency in the Sonoma County Operational Area Due to the 2019 Winter Storms and Flooding
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Recommended Actions:
Recommended action
Review and Continue the Proclamation of a Local Emergency in the Sonoma County Operational Area Due to the 2019 Winter Storms and Flooding.
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Executive Summary:
This item requests the Board of Supervisors review and continue the proclamation of a local emergency in the Sonoma County Operational Area for another 60 days due to the Winter Storms and Flooding.
Discussion:
On February 26, 2019, pursuant to California Government Code section 8630, the Sonoma County Supervisors declared a Local Emergency as powerful winter storms battered the county. On February 28, 2019, Governor Newsom declared a State of Emergency for Sonoma County. On May 17, 2019, the President declared a Federal Disaster for the severe winter storms, flooding, landslides, and mudslides for 16 counties in California, including Sonoma County, for the incident period of February 24 to March 1, 2019.
Sonoma County’s Health Officer declared a local health emergency on March 5, 2019 due to the scale of household hazardous waste scattered along waterways, roadsides, and on public and private properties after flooding.
At the March 7, 2019 Special Meeting, your Board ratified the County Health Officer’s proclamation of local health emergency due to the presence of significant household hazardous waste in the flood zone that requires proper disposal.
Damage Assessment: Damage assessments estimated over $150 million in countywide flood damages. Thirty-one structures received red tags, which means that the structure is damaged and poses an imminent threat to life or safety under expected loads or other unsafe conditions, while 527 structures received yellow tags, which means inspectors determined that there is some risk from damage to the structure. Damage estimates also include approximately $4 million in physical agriculture damage.
In addition to private property damage, there are at least $30. 4 million in damages to public property including debris removal, emergency protective measures, non-federal road and bridge systems, water control facilities, public buildings, public utilities, and park and recreational facilities.
The County experienced significant road damage on several sites that require exigent work to open or maintain the road as passable due to the importance of the routes. Transportation and Public Works (TPW) has estimated that the temporary repair work is of significant cost.
Site locations and estimated costs of the temporary repairs are:
1. King Ridge Road - multiple locations, roadway slip (cost estimates are still being developed).
2. Mays Canyon Road - bridge approach failure (estimated repairs: $200,000).
3. Geysers Road in Cloverdale - multiple locations roadway slip (cost estimates are still being developed).
Further, TPW is reviewing sites that will require temporary repairs, including on King Ridge Road, Bohemian Highway, Moscow Road, Old Cazadero Road, and Coleman Valley Road. Staff is working with FEMA to accelerate this process in order to perform temporary repairs by next winter. In addition, there are related FHWA projects, including Eastside Road, Main Street in Monte Rio, Stewarts Point / Skaggs Springs Road, and Clark’s Crossing bridge on Annapolis Road.
Team members met on July 12 and 15, 2019 with representatives of FEMA and the California Office of Emergency Services (CalOES) for a scoping meeting to review all aspects of project planning. A map of all current sites is attached. Some of the 110 original sites were combined in an effort to categorize them, for a revised total of 56 sites. Another scoping meeting will be scheduled for visits with our agency partners by the end of July.
Debris Collection: At the March 7, 2019 Special Meeting, the Board directed staff to offer curbside debris collection to assist Russian River communities with the significant amount of waste created by the flood disaster at no cost to residents. This was in response to the health and environmental risk posed by flood debris accumulating in streets, parking lots and in other public areas.
The County collected roughly 4,000 tons of debris from March 1, 2019 through March 29, 2019.
As of July 3, 2019, the Recology bill is $1,952,529, subject to minor line item revisions. The estimated monitoring bill from 4Leaf is $71,940 for a total of $2,024,469 before contingency (up to a 20% contingency has been presumed). Contingency includes items such as traffic control, county staff time (drivers, field supervisors), signs, and accounting and record keeping. Contingency costs are currently estimated at $262,118, an amount that is within the 20% contingency estimate
Disaster Assistance: On March 6, 2019, Sonoma County requested California Disaster Assistance Act (CDAA) assistance for Emergency Protective Measures (County emergency response and debris removal) and private property debris removal due to significant damages sustained during the event. Governor Newsom authorized CDAA (CDAA-2019-01-06) for Sonoma County for the February 26, 2019 Flooding event. Through the CDAA, the County is eligible for 75% State / 25% County cost share reimbursement for eligible expenses.
The May 17, 2019 Federal Declaration provides for both FEMA Public Assistance (PA) and FEMA Hazard Mitigation Grant Program (HMGP). FEMA Public Assistance provides assistance for emergency work and the repair or replacement of disaster-damaged facilities and the FEMA Hazard Mitigation Grant Program provides assistance for actions taken to prevent or reduce long-term risk to life and property from natural hazards.
On June 6, 2019, FEMA provided a FEMA PA Applicant’s Briefing. FEMA held a Scoping Meeting on July 12, 2019 where the County officially gave FEMA the County’s preliminary List of Projects. The County will work with FEMA to build and finalize the List of Projects over a 60-day period. As of July 12, 2019, the preliminary estimates of the overall claim are $30.4 million.
With FEMA PA, the target cost reimbursement/contribution percentages are 75% Federal, 18.75% State, and 6.25% County. Based on these percentages and the preliminary estimate of $30.4 million, the cost reimbursement/contribution would be $22,800,000 Federal, $5,700,000 State, and $1,900,000 County.
Immediate response costs totaling $2.5 million were programmed on March 12, 2019. This includes a $625,000 match and $1,875,000 of State disaster aid. Funding for the match includes $125,000 of contingencies, $250,000 from the Reinvestment and Revitalization Fund, and $250,000 from the Transportation and Public Works Special Concessions Fund.
As of July 16, 2019, the County has received no Federal or State funds. Best estimates are that it may be the end of 2019 or beginning of 2020 before the County receives the funds. Further, the initial match requirements were calculated based on initial costs estimates and the assumption that a federal disaster would not be declared, which affects match levels. Any unneeded or excess local match components will be returned proportionally to the funds from which match was provided when reimbursements are received.
Government Code section 8630 requires the Board of Supervisors to review the need for continuing the local emergency at least once every sixty (60) days until the local emergency has been terminated. Because threats to public health, safety and the environment remain from damages caused by the floods, there is a need to continue the local emergency for another 60 days. Specifically, there are still roadways and drainage structures that have not been adequately stabilized, reopened, or repaired. Compromised facilities and temporary repairs may not be able to withstand the upcoming winter season without additional temporary work prior to permanent repairs being made. Until the roads and drainage ways are fully stabilized, the local emergency is expected to continue. Pending funding, design, and construction, such work is anticipated being done by November 2019.
Prior Board Actions:
June 11, 2019: the Board declared the need for continuing the local emergency.
April 16, 2019: the Board declared the need for continuing the local emergency.
February 26, 2019: the Board of Supervisors adopted Resolution No. 19-0096 proclaiming a local emergency.
Fiscal Summary
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Narrative Explanation of Staffing Impacts (If Required):
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Attachments:
FEMA Overall Project Map TPW 7-17-19
Related Items “On File” with the Clerk of the Board:
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