To: Board of Supervisors
Department or Agency Name(s): Transportation and Public Works
Staff Name and Phone Number: Johannes J. Hoevertsz 707-565-2231
Vote Requirement: Majority
Supervisorial District(s): Fourth
Title:
Title
Approval of the Plans and Specifications and Award Contract for the rehabilitation of damaged street lighting resulting from the 2017 Sonoma Complex Fires: 2017 Fire Damaged Street Lighting (County Project W18006)
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Recommended Action:
Recommended action
A) Approve the plans and specifications for 2017 Fire Damaged Street Lighting (County Project W18006).
B) Award contract to low bidder, Mike Brown Electric Co., in the amount of $579,470, plus a 10% contingency, for a total amount not to exceed 637,417, and authorize the Chair to execute construction contract W18006.
(Fourth District)
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Executive Summary:
The Department of Transportation and Public Works (TPW) requests the Board approve plans and specifications, and award a construction contract to the lowest bidder, Mike Brown Electric Co., for 2017 Fire Damaged Street Lighting. The project includes removal and replacement of curb and gutter, sidewalk, and street lighting in the Mark West Estates and Golf Course Subdivisions.
Discussion:
The wildfires of October 2017 caused unprecedented damage within our County. As part of TPW’s contribution to the recovery effort, this project is a step to help rebuild our County’s infrastructure. This project includes removal and replacement of curb and gutter, sidewalk, and street lighting damaged by the fires in the Mark West Estates and Golf Course Subdivisions. A similar project was completed as part of our recovery efforts: 2018 Fire Damaged Street Lighting Replacement Project (County Project W18007). It entailed replacement of sidewalk, curb and gutter, and street lighting installation in the Evergreen Subdivision.
TPW will be seeking reimbursement from Federal Emergency Management Agency (FEMA) for the project costs, and anticipates funding at 75% of actual project costs, or $434,603. The Governor’s Office of Emergency Services (CalOES) will fund an additional 18.75%, or $108,651. The remaining 6.25%, or $36,217, will be paid from available Countywide Lighting District fund balance.
TPW recommends the Board approve the plans and specifications for the 2017 Fire Damaged Street Lighting (County Project W18006). TPW also recommends award of the contract to low bidder, Mike Brown Electric Co., in the amount of $579,470, plus a 10% contingency, for a total for a total amount not to exceed 637,417.
The Project was advertised for bids from May 27, 2019 to June 17, 2019.
Bids were opened on June 17, 2019. Bids were received as follows:
Mike Brown Electric Co $ 579,470.00
St. Francis Electric, LLC $ 584,920.00
MP Nexlevel of California, Inc $ 1,573,574.46
The Engineer’s Estimate for the project was $516,289.25. The low bid of $579,470 is $63,180.75 (12%) above the Engineer’s Estimate.
Prior Board Actions:
None
Fiscal Summary
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Expenditures |
FY 19-20 Adopted |
FY20-21 Projected |
FY 21-22 Projected |
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Budgeted Expenses |
$637,417 |
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Additional Appropriation Requested |
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Total Expenditures |
$637,417 |
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Funding Sources |
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General Fund/WA GF |
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State/Federal |
$597,578 |
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Fees/Other |
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Use of Fund Balance |
$39,839 |
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Contingencies |
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Total Sources |
$637,417 |
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Narrative Explanation of Fiscal Impacts:
Total anticipated costs include the awarded contract of $579,470 and up to 10% contingency, for a not to exceed amount of $637,417. Appropriations for this project were included in the County Wide Lighting District FY 2019-20 Adopted Budget. FEMA has obligated funds for this project, and TPW expects to be reimbursed 93.75% of the project cost between FEMA (75%) and CalOES (18.75%), leaving a local match of $39,839 (6.25%) that will be paid from the Countywide Lighting District fund balance.
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Staffing Impacts: |
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Position Title (Payroll Classification) |
Monthly Salary Range (A-I Step) |
Additions (Number) |
Deletions (Number) |
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Narrative Explanation of Staffing Impacts (If Required):
None
Attachments:
None
Related Items “On File” with the Clerk of the Board:
Special Provisions, Bid Book, Plans