To: Board of Supervisors of Sonoma County
Department or Agency Name(s): Department of Health Services
Staff Name and Phone Number: Barbie Robinson, 565-7876
Vote Requirement: Majority
Supervisorial District(s): Countywide
Title:
Title
Delegated Contract Authority for State and Federal Revenue Agreements
End
Recommended Action:
Recommended action
Adopt a resolution delegating authority to the Director of Health Services, or designee, to accept funding allocations for the County of Sonoma and execute revenue agreements, amendments, and related documents received in fiscal year 2019-2020 as necessary to receive revenue from state and federal agencies.
end
Executive Summary:
Each year the Department of Health Services requests that the Board of Supervisors delegate authority to the Director of Health Services to accept allocations and execute revenue agreements and amendments as necessary to receive revenue from state and federal agencies. This item requests that your Board adopt a resolution delegating authority to the Director of Health Services, or designee, to accept funding allocations for the County of Sonoma and execute revenue agreements, amendments, and related documents received in fiscal year 2019-2020 as necessary to receive revenue from state and federal agencies. This action by the Board of Supervisors only applies to state and federal agreements.
State and federal funding is utilized to fund programs that support the Department’s mission, including programs related to mental health, substance use disorders, environmental health, children and family health, emergency preparedness, disease control, and the public health laboratory. The Department’s fiscal year 2019-2020 proposed budget includes approximately $98.3 million in revenue received directly from state and federal agencies, of which approximately $53.8 million requires execution of an agreement or other legal instrument during fiscal year 2019-2020 to receive. Estimated fiscal year 2019-2020 allocations and agreements are listed in Attachment 2.
Discussion:
It is both practical and an efficient use of County resources to delegate signature authority to the Director of Health Services to accept allocations and execute revenue agreements and amendments to revenue agreements with state and federal agencies. Throughout each year, the Department must accept state and federal allocations and execute agreements to facilitate the release of funding for programs. Most state and federal allocations and contracts are for funds that renew each year. Cost efficiencies associated with a reduced number of Board items will benefit the departments involved in the Board item process, including Health Services, the County Administrators Office, Auditor’s Office, County Counsel and Clerk of the Board. Other advantages include increased compliance with state timelines; more timely receipt of revenues (i.e., improved cash flow) and delivery of services to clients; and more accurate cost plan reporting and expenditure reconciliation.
While the Department attempts to accurately project the revenue associated with state and federal allocations and agreements through the budgetary process, various factors may result in adjustments in the final revenue received from state and federal agencies. These factors include increased available funding, changes in state allocation formulas or funding amounts, programmatic changes, changes due to adoption of the state budget, and rollover of unspent prior year funds. Changes in state and federal revenue amounts will be brought to the Board through the consolidated budget process. In addition, to become more efficient in their own contracting process, state and federal governments are increasingly contracting with the Department on a multi-year basis. Some of the agreements received in fiscal year 2019-2020 will be multi-year and therefore include additional revenue for outlying contract years.
This request is specific to state and federal revenue and does not include authority to approve services contracts with providers that are financed with state and federal allocations. The awarding of services contracts will follow standard procurement process and reviews. As noted above, Board delegation will be requested annually, thus approval will apply only to revenue agreements received in fiscal year 2019-2020. As noted, in some cases revenue agreements may be for multiple years. The state and federal allocations of program funding are included each fiscal year in the budget approved by the Board of Supervisors.
Upon entering into a revenue agreement with the state or federal government, the County becomes obligated to provide the services specified in the agreement. Failure to meet the requirements of an agreement may result in forfeiture of continued funding during the current term and may result in decreased funding in future years.
Prior Board Actions:
Most recently, on June 11, 2018 the Board adopted a resolution delegating authority to the Director of Health Services, or designee, to accept funding allocations for the County of Sonoma and execute revenue agreements, amendments, and related documents received in fiscal year 2018-2019 as necessary to receive revenue from state and federal agencies.
Fiscal Summary
|
Expenditures |
FY 19-20 Adopted |
FY 20-21 Projected |
FY 21-22 Projected |
|
Budgeted Expenses |
53,822,949 |
|
|
|
Additional Appropriation Requested |
|
|
|
|
Total Expenditures |
53,822,949 |
0 |
0 |
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Funding Sources |
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General Fund/WA GF |
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|
|
|
State/Federal |
53,822,949 |
|
|
|
Fees/Other |
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|
|
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Use of Fund Balance |
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|
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Contingencies |
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|
|
|
Total Sources |
53,822,949 |
0 |
0 |
Narrative Explanation of Fiscal Impacts:
The Department’s fiscal year 2019-2020 proposed budget includes approximately $98.3 million in revenue received directly from state and federal agencies, of which approximately $53.8 million requires execution of an agreement or other legal instrument during fiscal year 2019-2020 to receive. Changes in state and federal revenue amounts will be brought to the Board through the consolidated budget process.
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Staffing Impacts: |
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Position Title (Payroll Classification) |
Monthly Salary Range (A-I Step) |
Additions (Number) |
Deletions (Number) |
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Narrative Explanation of Staffing Impacts (If Required):
N/A
Attachments:
Resolution, Estimated FY 19-20 State and Federal Allocations
Related Items “On File” with the Clerk of the Board:
None