To: Board of Supervisors
Department or Agency Name(s): Transportation and Public Works
Staff Name and Phone Number: Johannes J. Hoevertsz 707-565-2231
Vote Requirement: Majority
Supervisorial District(s): All
Title:
Title
Sonoma County Transit - Amendment No. 1 with Natural Gas Systems for CNG Fueling System Maintenance Services
End
Recommended Actions:
Recommended action
Approve Amendment No. 1 with Natural Gas Systems for a three-year period beginning July 1, 2019 thru June 30, 2022 at the existing rates for weekly services and an increase of $10,000 annually for additional repairs anticipated as the CNG compression and dispensing equipment ages, for a not to exceed annual amount of $139,430.
end
Executive Summary:
Since 1995, Sonoma County Transit has operated a compressed natural gas (CNG) fueling facility at its yard in southwest Santa Rosa. The facility requires ongoing maintenance attention to ensure safe and reliable operation in order to meet the daily service requirements of Sonoma County Transit’s fleet of CNG powered buses. Since 1995, the number of CNG powered buses has grown from 4 to 45. Sonoma County Transit has the only large commercial CNG slow-fill fueling facility in the San Francisco Bay Area. It is essential that the CNG fueling facility operates reliably, as there is no other comparable fueling facility in the local area that has the capacity to support the Sonoma County Transit fleet in the event of a fueling system failure.
Discussion:
Sonoma County Transit has contracted with Natural Gas Systems (NGS) since 1996 to provide weekly preventive maintenance and on-call repair services for its CNG fueling facility. During this time, the system has performed reliably despite increased daily usage from an expanded CNG powered fleet. Few vendors within the state have the expertise required to maintain a CNG facility and provide the responsiveness that Sonoma County Transit requires. NGS’ rates are competitive for the level of service, commitment, and expertise provided and remain unchanged from its 2016 agreement. Sonoma County Transit has been satisfied with NGS services and wishes to extend the current agreement for continuity of operations.
In addition to weekly preventative maintenance inspections, NGS provides on-call service to Sonoma County Transit 24 hours a day, seven days a week in the event of a system failure. Reliable operation of the CNG fueling facility is essential to ensure reliable daily operation of Sonoma County Transit.
The recommended Amendment No. 1 with Natural Gas Systems, extends the current agreement for three years, beginning July 1, 2019.
The recommend amendment allows for a $66,430 annual expense for weekly maintenance of the existing compressors and related equipment at the current rate of $5,110 per month. NGS performs their weekly maintenance every Tuesday. The proposed amendment anticipates that each year there will be four months with five Tuesdays. On these months, an additional weekly service cost, as allowed for in the amendment, will be charged.
An additional $73,000 annual contingency is provided for on-call repair services and parts necessary for all NGS maintained equipment at Sonoma County Transit. The provided contingency will allow NGS to proceed with repairs when necessary upon authorization from the County Transit Systems Manager.
County Purchasing has reviewed this request and concurs with the department’s recommended action.
Prior Board Actions:
5/17/16 - Board Approved Agreement with Natural Gas Systems for CNG Fueling System Maintenance Services (cost for scheduled and contingency not to exceed $129,430 annually).
Fiscal Summary
|
Expenditures |
FY 18-19 Adopted |
FY19-20 Projected |
FY 20-21 Projected |
|
Budgeted Expenses |
|
$139,430 |
$139,430 |
|
Additional Appropriation Requested |
|
|
|
|
Total Expenditures |
|
$139,430 |
$139,430 |
|
Funding Sources |
|
|
|
|
General Fund/WA GF |
|
|
|
|
State/Federal |
|
$139,430 |
$139,430 |
|
Fees/Other |
|
|
|
|
Use of Fund Balance |
|
|
|
|
Contingencies |
|
|
|
|
Total Sources |
|
$139,430 |
$139,430 |
Narrative Explanation of Fiscal Impacts:
Budget appropriations are requested in the FY19-20 Budget. Maintenance services are funded with operational revenues consisting of fares and transportation development act funds.
|
Staffing Impacts: |
|
|
|
|
Position Title (Payroll Classification) |
Monthly Salary Range (A - I Step) |
Additions (number) |
Deletions (number) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Narrative Explanation of Staffing Impacts (If Required):
None
Attachments:
Amendment No 1
Related Items “On File” with the Clerk of the Board:
Agreement