To: Board of Directors, Sonoma County Water Agency
Department or Agency Name(s): Sonoma County Water Agency
Staff Name and Phone Number: Sharina Arevalos 707-547-1912
Vote Requirement: Majority
Supervisorial District(s): Fourth
Title:
Title
As-Needed Appraisal Services for Dry Creek Habitat Enhancement Project
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Recommended Actions:
Recommended action
In an ongoing effort to meet the environmental criteria set forth in the Russian River Biological Opinion, restore natural features and functions to Dry Creek, and secure the ability to use Dry Creek to cost-effectively convey water from Warm Springs Dam at flow rates that meet present and future (increased) water demands:
Authorize Sonoma County Water Agency’s (Sonoma Water) General Manager to execute an agreement with Gregory D. Rinehart dba Rinehart & Associates for appraisal services for the Dry Creek Habitat Enhancement Project through March 31, 2022, in the not-to-exceed amount of $385,000. (Fourth District)
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Executive Summary:
This item requests the Board delegate authority to Sonoma Water’s General Manager to execute an agreement between Sonoma Water and Gregory D. Rinehart dba Rinehart & Associates for as-needed appraisal services for Dry Creek Habitat Enhancement Project (Project) Phases 4-6, for an amount not to exceed $385,000. The Project would implement additional habitat enhancement projects along Dry Creek to fulfill the requirements of the Russian River Biological Opinion.
Discussion:
Dry Creek is home to endangered coho salmon and threatened Chinook salmon and steelhead. The creek also serves as a conduit for water that is released from Lake Sonoma by the United States Army Corps of Engineers for flood control purposes and by Sonoma Water for water supply.
Sonoma Water staff are currently developing the engineering designs for phases 4 through 6 of the Project. Construction on the demonstration phase and Phase 2 has been completed. Phase 3 construction is anticipated to start in June 2020. Construction of phase 6 is anticipated to start in June 2021, phase 5 in 2022, phase 4 in 2023.
The habitat enhancement designs proposed for these locations are tailored to each site’s geomorphic characteristics. Channel processes and dynamics vary along the length of Dry Creek; therefore, the Project designs at the upstream end of the creek (nearer to Lake Sonoma) tend to focus on direct habitat construction and more process-reliant designs closer to the confluence with the Russian River. Designs generally include a suite of tools. They include:
• Backwater channels, alcoves, and ponds off to the side of the creek that, in summer, connect to the main stream only at their downstream end, but may support higher flows during the winter.
• Side channels, which are parallel to the main steam and connect at both ends during both the summer and winter.
• Log jams, which are accumulations of logs that can initiate or stabilize a turn or fork in the channel and create deep pools.
• Riffles, which are areas where the streambed is steeper and the current is swift, and pools, which are areas of deeper, cooler, slower water that provide habitat for young fish.
• Winter refuge habitat, which provide locations where fish can escape high velocities in the mainstream during high winter flows.
• Vegetation management, which includes removal of non-native or invasive weed species or dense stands of vegetation which channelize the flow of the creek.
• Streambank construction to stabilize eroding banks.
• Dynamic process-based floodplain enhancement, which includes process-based enhancements in portions of Dry Creek near the confluence with the Russian River that would reconnect the channel and its floodplain.
SELECTION PROCESS
On November 3, 2017, Sonoma Water issued a Request for Statements of Qualifications (RFQ) to the following 23 firms or individuals:
1. Agri-Comm Appraisal, LLC, Cloverdale, CA
2. Harding & Associates, Santa Rosa, CA
3. Appraisal Associates, Sebastopol, CA
4. Interwest Consulting Group, Pleasanton, CA
5. Associated Right of Way Services, Pleasant Hill, CA
6. Mattison Associates, Santa Rosa, CA
7. Bender Rosenthal, Inc., Sacramento, CA
8. Overland, Pacific & Cutler, LLC, Long Beach, CA
9. Bowman Associates, Santa Rosa, CA
10. Paragon Partners LTD, Sacramento, CA
11. Charles W. Glynne, MAI, Sebastopol, CA
12. Patrick Idiart and Associates, Petaluma CA
13. Coates Field Services Inc., Walnut Creek, CA
14. Redwood Empire Appraisal, Petaluma, CA
15. Dana Burwell, MAI, Healdsburg, CA
16. The Mills Company, Sonoma, CA
17. David Tattersall and Company, San Rafael, CA
18. Universal Field Services, Inc., Sacramento, CA
19. Dean Chapman & Associates, Danville, CA
20. Ward Levy Appraisal Group Inc., Santa Rosa, CA
21. G. Hornsby Right-of-Way Consulting, Santa Rosa, CA
22. Williams and Associates, Santa Rosa, CA
23. Gregory D. Rinehart dba Rinehart & Associates, Lafayette, CA
The 12 firms listed below submitted Statements of Qualifications:
1. AGI Valuations, Petaluma, CA
2. Agri-Comm Appraisal, LLC
3. Associated Right of Way Services, Inc.
4. Bender Rosenthal, Inc., Sacramento, CA
5. Briggs Field Services, Inc., Houston, TX
6. Dean Chapman & Associates
7. Gregory D. Rinehart dba Rinehart & Associates
8. Harding & Associates
9. Overland, Pacific & Cutler, LLC
10. Paragon Partners LTD
11. Tattersall Advisory Services, San Rafael, CA
12. Universal Field Services, Inc.
Sonoma Water evaluated the statements of qualifications based on thoroughness, professional qualifications and demonstrated ability to perform the work, and exceptions to standard business terms in the sample agreement.
The following firms were selected for the list of qualified consultants:
• AGI Valuations
• Agri-Comm Appraisal, LLC
• Associated Right of Way Services, Inc.
• Bender Rosenthal, Inc.
• Briggs Field Services, Inc.
• Dean Chapman & Associates
• Gregory D. Rinehart dba Rinehart & Associates
• Harding & Associates
• Overland, Pacific & Cutler, LLC
• Paragon Partners LTD
• Tattersall Advisory Services
• Universal Field Services, Inc.
As the Project timeline requires that the appraisal process begin with minimally designed plans, Rinehart and Associates was selected due to their extensive experience with the Project’s impacts on the value of the affected properties. Their experience allows them to provide accurate appraisal values with minimally detailed Project plans.
SERVICES TO BE PERFORMED
Under the proposed agreement, Rinehart and Associates will provide appraisal services, including property appraisals, progress meetings, and appraisal reports.
The cost of services will not exceed $105,000 in fiscal year 2018/2019 and $280,000 for the remaining term of the agreement. The total agreement amount is $385,000. The term end date is March 31, 2022.
Prior Board Actions:
12/13/2016: Authorized General Manager to sign a Project Partnership Agreement with the United States Army Corps; for Phase 3, part 2 negotiate, execute agreements, and compensate for acquisition of easements up to $403,000.
11/17/2015: Certified EIR Miles 2-6, approved the project Miles 2-6; filed CEQA; authorized the General Manager to negotiate and execute agreements with property owners for Phase 2, Part 1, not to exceed $988,500; and to execute license agreements, other documents, and take such other actions as are necessary to close the acquisitions.
Fiscal Summary
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Expenditures |
FY 18-19 Adopted |
FY19-20 Projected |
FY 20-21 Projected |
|
Budgeted Expenses |
105,000 |
280,000 |
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Additional Appropriation Requested |
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Total Expenditures |
105,000 |
280,000 |
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Funding Sources |
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General Fund/WA GF |
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|
|
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State/Federal |
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Fees/Other |
105,000 |
280,000 |
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Use of Fund Balance |
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Contingencies |
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Total Sources |
105,000 |
280,000 |
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Narrative Explanation of Fiscal Impacts:
Budgeted amount of $105,000 is available from FY 2018/2019 appropriations in the Watershed Planning/Restoration fund. FY 2019/2020 appropriations will be budgeted in that fiscal year.
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Staffing Impacts: |
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Position Title (Payroll Classification) |
Monthly Salary Range (A - I Step) |
Additions (number) |
Deletions (number) |
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Narrative Explanation of Staffing Impacts (If Required):
None
Attachments:
Attachment 1. Agreement with Gregory Reinhart dba Gregory D. Reinhart & Associates
Related Items “On File” with the Clerk of the Board:
None