To: County of Sonoma Board of Supervisors
Department or Agency Name(s): Human Services
Staff Name and Phone Number: Paul Dunaway 565-2742 and Tracy Repp 565-5982
Vote Requirement: Majority
Supervisorial District(s): All
Title:
Title
Area Agency on Aging FY 2019-20 Area Plan Update
End
Recommended Actions:
Recommended action
Approve the Area Agency on Aging FY 2016-20 Area Plan Update for FY 2019-2020 and authorize the Chairperson of the Board of Supervisors to sign the Transmittal Letter to California Department of Aging, a condition to receive federal funding.
end
Executive Summary:
The Sonoma County Area Agency on Aging is required by the California Department of Aging to develop an Area Plan every four years and update it annually. The plan establishes annual goals and objectives that serve to improve the lives of older adults, adults with disabilities, and their caregivers in Sonoma County.
Discussion:
The Board of Supervisors has been designated as the governing body of the Sonoma County Area Agency on Aging (AAA) by the California Department of Aging (CDA) since 1980. The Area Agency on Aging is responsible for planning, developing policy, and advocating for the needs of older adults, adults with disabilities, and their caregivers. The AAA is also responsible for administering the Older Americans Act federal funding. This federal funding assists older adults and people with disabilities to remain in their homes and in the community as long as possible.
The California Department of Aging distributes federal funds to local Area Agencies on Aging for the provision of services to older adults (persons 60 and older). The Sonoma County AAA receives approximately $2.5 million annually from the CDA and contracts with local community-based service providers to support programs such as case management, support for caregivers, transportation, home-delivered meals and senior lunches at congregate sites, and other programs.
Area Agency on Aging Area Plan Update
As described in Title 22, Chapter 3, Article 1.8 of the California Code of Regulations, each AAA is required to develop and maintain a four-year area plan informing the community of needs and available services and service gaps, as well as the AAA’s plans to address these issues during the four-year planning cycle. As part of this Area Plan, goals and objectives are developed reflecting the results of the extensive needs-assessment completed in 2015. This needs-assessment was included in the four-year 2016-2020 plan and the comprehensive community report “The Art of Aging” approved by the Board of Supervisors on May 24, 2016.
Each fiscal year, the AAA is required to provide the California Department of Aging with an update to the four-year plan. The FY 2019-20 Area Plan Update provides a progress report on objectives identified in the 2016-2020 Four-Year Area Plan. The objectives are a combination of contractual requirements and ongoing evaluation of needs of older adults in Sonoma County. As we reach the final year of this Area Plan, the Area Agency on Aging Advisory Council, as recommended by AAA staff, has determined to strengthen the activities and impacts of the existing objectives.
The FY 2019-20 Area Plan Update was approved by the AAA Advisory Council at its Public Hearing on March 20, 2019.
To accomplish the goals and objectives set forth in the Area Plan and effectively administer the Older Americans Act funding locally, the AAA maintains a strong voice in the community on issues affecting older adults. Examples of the AAA’s effective advocacy include:
- Convene AAA Advisory Council members and community partners for the AAA Housing, Legislative, and Transportation Committees to evaluate issues related to older adults and adults with disabilities, and create short, medium, and long-term recommendations to inform policy makers and stakeholders on issues impacting these vulnerable communities.
- Collaborate with local agencies to provide evidence-based Fall Prevention programming, support the LGBTQ+ Awareness Training for Caregivers, and reconvene community partners for the LGBTQI Opening Doors Coalition Meetings.
- AAA Advisory Council members and AAA staff join County of Sonoma Initiatives including Aging Together and Age Friendly Cities ensuring the inclusion of the needs and contributions of older adults in every conversation.
In order to continue receipt of this important federal funding, the Department requests that the Board approve the Area Agency on Aging FY 2016-2020 Area Plan Update for FY 2019-2020 and authorize the Chairperson of the Board of Supervisors to sign the Transmittal Letter to the California Department of Aging.
Prior Board Actions:
The Sonoma County Board of Supervisors has annually approved the Area Plans and Updates as presented to the Board by the Area Agency on Aging at the following meetings:
May 08, 2018, the Board approved the 2018/19 Area Plan Update
May 16, 2017, the Board approved the 2017/18 Area Plan Update
May 24, 2016, the Board approved the Area Agency on Aging Four-Year Area Plan 2016-2020
May 12, 2015, the Board approved the 2015/16 Area Plan Update
May 20, 2014, the Board approved the 2014/15 Area Plan Update
May 14, 2013, the Board approved the 2013/14 Area Plan Update
May 15, 2012, the Board approved the Area Agency on Aging Four-Year Area Plan 2012-2016
Fiscal Summary
|
Expenditures |
FY 18-19 Adopted |
FY19-20 Projected |
FY 20-21 Projected |
|
Budgeted Expenses |
$2,723,790 |
$2,457,144 |
$2,457,144 |
|
Additional Appropriation Requested |
|
|
|
|
Total Expenditures |
$2,723,790 |
$2,457,144 |
$2,457,144 |
|
Funding Sources |
|
|
|
|
General Fund/WA GF |
|
|
|
|
State/Federal |
$2,723,790 |
$2,457,144 |
$2,457,144 |
|
Fees/Other |
|
|
|
|
Use of Fund Balance |
|
|
|
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Contingencies |
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|
|
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Total Sources |
$2,723,790 |
$2,457,144 |
$2,457,144 |
Narrative Explanation of Fiscal Impacts:
The Area Plan Update does not dictate expenditures for the Area Agency on Aging budget; however, approval of the plan is required as a condition of funding from the California Department of Aging. Revenue from the California Department of Aging and contract expenditures will be included in the Human Services budget for approval by the Board of Supervisors in June 2019 during the Budget Hearings.
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Staffing Impacts: |
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Position Title (Payroll Classification) |
Monthly Salary Range (A - I Step) |
Additions (number) |
Deletions (number) |
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Narrative Explanation of Staffing Impacts (If Required):
N/A
Attachments:
1. FY 2019-20 Area Plan Update (includes Transmittal Letter)
2. Art of Aging Four-Year Plan Executive Summary
Related Items “On File” with the Clerk of the Board:
The Art of Aging - The Sonoma County Area Agency on Aging Four Year Plan 2016-2020