To: Board of Supervisors
Department or Agency Name(s): Probation
Staff Name and Phone Number: Chief Vanessa Fuchs; Natalie Brunamonte, 707-565-2145
Vote Requirement: Majority
Supervisorial District(s): All
Title:
Title
Amendment to the Agreement with Avenu Analytics, Inc. for Restitution Collection Software
End
Recommended Action:
Recommended action
Authorize the Chief Probation Officer to execute an amendment to the agreement with Avenu Insights and Analytics, LLC to extend services by two years, through November 11, 2028 and to increase the not-to-exceed total to $450,000 to allow for the additional years of service.
end
Executive Summary:
The Probation Department is responsible for collecting court-ordered fines, fees and restitution payments from Probation clients and for distributing restitution payments to victims. The collections software used by the Department is RevQ+, provided by Avenu Insights and Analytics, LLC. This software was upgraded under the current agreement; the department now requests authority to extend the agreement to allow for use of this software for two more years.
The current term of the agreement ends in November, 2026 and has a not to exceed amount of $250,000. This amendment will allow the department to continue utilizing this software without interruption for two additional years, through November 11, 2028 and increase the contract by $200,000 to allow for the additional two years of licensing costs, bringing the new not-to-exceed amount to $450,000.
Discussion:
The Probation Department collects fines and fees ordered by the Court. In addition, the Probation Department collects restitution and disburses the payments to victims. The department manages nearly 11,000 restitution accounts with a cumulative balance of approximately $37 million.
The department relies on software (RevQ+) to manage these collections. The current agreement was entered into on November 12, 2024, for an amount of $250,000 through November 11, 2026. In 2025, the department partnered with the software vendor, Avenu Analytics, to upgrade the software. In order to continue utilizing the software without interruption, the department seeks to amend the existing agreement for an additional two-year term and to increase the not-to-exceed amount to reflect the increased term.
This amendment will allow the Department to utilize the software through November 11, 2028 and increase the not-to-exceed amount of the agreement to $450,000 to allow for the annual licensing costs, which are $94,992 per year for a two-year total of $189,984. The additional $10,016 in the not-to-exceed amount allows for the agreement to be further amended for specific report development and/or customization needs that may arise over the course of the contract term.
Strategic Plan:
N/A
Racial Equity:
Was this item identified as an opportunity to apply the Racial Equity Toolkit?
No
Prior Board Actions:
11/12/2024: Contract with Avenu Insights and Analytics, LLC to provide upgraded software for the Probation Department to perform court-ordered collection of fines, fees and restitution payments.
Fiscal Summary
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Expenditures |
FY26-27 Adopted |
FY27-28 Projected |
FY28-29 Projected |
|
Budgeted Expenses |
$94,992 |
$94,992 |
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Additional Appropriation Requested |
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Total Expenditures |
$94,992 |
$94,992 |
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Funding Sources |
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General Fund/WA GF |
$94,992 |
$94,992 |
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State/Federal |
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Fees/Other |
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Use of Fund Balance |
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General Fund Contingencies |
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Total Sources |
$94,992 |
$94,992 |
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Narrative Explanation of Fiscal Impacts:
The Department’s adopted FY2026-27 budget includes the annual licensing fee and the Department’s FY 2027-28 budget will also include the annual licensing fee.
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Staffing Impacts: |
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Position Title (Payroll Classification) |
Monthly Salary Range (A-I Step) |
Additions (Number) |
Deletions (Number) |
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Narrative Explanation of Staffing Impacts (If Required):
N/A
Attachments:
Amendment to the Agreement
Related Items “On File” with the Clerk of the Board:
None