To: County of Sonoma Boadr of Supervisors
Department or Agency Name(s): Department of Health Services
Staff Name and Phone Number: Nolan Sullivan, 707-565-4774; Hunter Scott, 707-565-7095
Vote Requirement: Majority
Supervisorial District(s): Countywide
Title:
Title
Interim Housing Logistics Support Bridge Agreement
End
Recommended Action:
Recommended action
A) Authorize the Director of Health Services, or designee, to execute an agreement with Foege Schumann Global Disaster Solutions dba F.S. Global in an amount not to exceed $1,240,950 for a term of December 1, 2026 through November 30, 2028, subject to review and approval by County Counsel.
B) Authorize the Director of Health Services, or designee, to execute modifications to the agreement in this Board Item which do not significantly change the scope of services in order to address increased service needs, payments or reimbursement methodologies, subject to available funding and approval by County Counsel.
end
Executive Summary:
This item requests authorization for the Director of the Department of Health Services (hereinafter “DHS” or “the Department”) or designee, to execute a bridge agreement with Foege Schumann Global Disaster Solutions dba F.S. Global (F.S. Global) to continue providing essential logistical support for the County's interim housing shelter sites, including Eliza's Village, Mickey Zane Place, and 440 Arrowood Drive, including any future interim shelter sites as needed. Services include management of personal property belonging to unsheltered persons as required by law at a DHS warehouse, minor maintenance at interim shelter sites, supply transport, and support for unauthorized encampment cleanup efforts. The Sonoma County Purchasing Agent has approved a single-source waiver to extend this service through November 30, 2028, giving DHS time to develop a new Request for Proposals while ensuring continuity of care.
Discussion:
Background
During the COVID-19 pandemic response and County’s emergency response to its unsheltered population, DHS contracted with various service providers to support emergency shelter operations. As part these efforts, DHS contracted with F.S. Global to provide procurement and inventory management services at the following non-congregate shelters: Sonoma County Fairgrounds Ballfields, Hotel Azura and Sebastopol Inn. The original contract and subsequent modifications were executed in accordance with the County’s Emergency Contracting procedures for declared disasters.
At the direction of the Board on February 21, 2023, DHS subsequently contracted with F. S. Global to provide emergency shelter response services for the interim housing site at Permit Sonoma, which was established in response to the Joe Rodota Trail shelter crisis, as well as provide inventory management services at the DHS Warehouse located at 2550 Venture Avenue, Santa Rosa.
In 2023, DHS conducted a formal solicitation for interested parties to provide logistical support for the County’s various interim housing shelter sites. F.S. Global was selected as the successful bidder and was awarded a 3-year agreement, for a term of December 1, 2023 through November 30, 2026, for homelessness site logistical and operational services. The scope of services included managing supplies and inventory at County-run interim shelters, including Eliza's Village and Mickey Zane Place.
The County’s interim housing sites, including Eliza’s Village, Mickey Zane Place, and 440 Arrowood Drive, need ongoing support to keep them operating safely and smoothly. This includes managing and delivering supplies, storing personal belongings of unsheltered persons or persons in transitional housing, making minor facility repairs, and transporting supplies and equipment. Homelessness Services also utilizes this type of support when responding to unauthorized encampments in the county. This work can require DHS to collect and store people’s belongings, remove hazardous materials and waste, and transport items and equipment. This logistical support allows Homelessness Services staff to focus on helping people move into shelter and housing while ensuring that shelter sites and encampment response activities are safe, organized, and carried out in a timely manner that complies with legal requirements which protect the property of unhoused persons.
The amount and variety of this work demonstrate the need for ongoing logistical support. Since December 2023, FS Global has managed, on behalf of Homelessness Services programs, approximately 880 storage units containing more than 2,250 personal items collected during encampment interventions and returned property to more than 310 individuals. The company has also helped DHS move approximately 170 people into shelter or permanent housing, completed about 200 room cleanings and more than 250 maintenance visits, conducted more than 350 hazardous waste cleanups, made more than 1,000 supply deliveries, and removed approximately 4 tons of waste each month.
The work performed under the proposed bridge agreement will continue to support several interconnected Homelessness Services functions. F.S. Global will provide logistical and operational support for unauthorized encampment cleanup activities, including required site cleanup and personal property removal notifications, collection and transportation of personal belongings, identification and handling of personal property, and storage of collected property. These services work in conjunction with County outreach staff who engage with individuals experiencing homelessness and connect them with shelter, housing, behavioral health services, and other resources.
F.S. Global will also provide logistical and operational support for County-operated interim shelter sites, including establishing or decommissioning sites, coordinating the movement of guests and their belongings during transitions, transporting and storing County assets, and addressing operational needs as they arise. Additional services include:
• Management of the supply chain for personal-item storage for individuals experiencing homelessness at the DHS warehouse at the Arlene Francis Center located at 99 6th Street, Santa Rosa,
• Inventory management of personal property,
• Illegal encampment cleanups along public rights-of-way in coordination with the Sonoma County Sheriff’s Office and Sonoma County Parks, and
• The transportation and distribution of supplies among DHS interim shelter sites.
These services are often time-sensitive and require the ability to quickly mobilize transportation, equipment, storage, supplies, and personnel as needs arise, ensuring continuity of support and preventing disruptions to shelter and encampment cleanup activities.
Procurement
The Sonoma County Purchasing Agent has approved a single-source waiver to act as a bridge to continue these critical and mandatory services through November 30, 2028, allowing the Department the time needed to start working on a new RFP, while not disrupting current services.
DHS is requesting Board authorization for the Director of Health Services, or designee, to execute a new agreement with F.S. Global for the period of December 1, 2026 through November 30, 2028, in an amount not to exceed $1,240,950, to ensure continuity of these essential services while DHS completes a new procurement process. DHS is also requesting authority for the Director, or designee, to modify the agreement as needed to address increased service needs, payments, or reimbursement methodologies, provided such modifications do not significantly change the scope of services, are within available funding, and are approved by County Counsel.
Strategic Plan:
This item directly supports the County’s Five-year Strategic Plan and is aligned with the following pillar, goal, and objective.
Pillar: Healthy and Safe Communities
Goal: Goal 4: Reduce the County’s overall homeless population by 10% each year by enhancing services through improved coordination and collaboration.
Objective: Objective 3: Increase investment in programs that treat underlying causes of homelessness, including substance abuse, mental illness, poverty, and lack of affordable housing.
Racial Equity:
Was this item identified as an opportunity to apply the Racial Equity Toolkit?
No
Prior Board Actions:
On April 16, 2024, the Board authorized the Director of Health Services, or designee, to extend the agreement with Michelle Patino dba DEMA Consulting & Management and/or establish services with other providers until the earlier of July 31, 2024, or the award of the new RFP, whichever occurs first, for a total amount not to exceed maximum of $1,561,042.
On November 28, 2023, the Board authorized the Director of Health Services, or designee, to execute a Master Agreement with Foege Schumann Global Disaster Solutions dba F. S. Global for logistical services to various shelter sites for a period of up to three (3) years beginning December 1, 2023 in an amount not to exceed $600,000 annually.
Fiscal Summary
|
Expenditures |
FY 26-27 Adopted |
FY 27-28 Projected |
FY 28-29 Projected |
|
Budgeted Expenses |
$587,427 |
$620,475 |
$258,531 |
|
Additional Appropriation Requested |
|
|
|
|
Total Expenditures |
$578,427 |
$620,475 |
$258,531 |
|
Funding Sources |
|
|
|
|
General Fund/WA GF |
|
|
|
|
State/Federal |
|
|
|
|
Fees/Other |
|
|
|
|
Use of Fund Balance |
$587,427 |
$620,475 |
$258,351 |
|
General Fund Contingencies |
|
|
|
|
Total Sources |
$587,427 |
$620,475 |
$258,531 |
Narrative Explanation of Fiscal Impacts:
Approval of this agreement will authorize DHS to pay FS Global a total of $1,240,950 through November 30, 2028, including an estimated $361,944 for services provided from December 2026 through June 2027, as well as the remaining balance of $225,483 for the current contract, which expires in November 2026. Appropriations for these services are included in the FY 2026-2027 Adopted Budget. The agreement is fully funded by Measure O in FY 2026-2027, and Measure O funding is planned to continue for the full term of the agreement.
Appropriations for future fiscal years will be requested through the appropriate budget process.
Narrative Explanation of Staffing Impacts (If Required):
None
Attachments:
Attachment 1 - Draft Agreement
Related Items “On File” with the Clerk of the Board:
None