To: Boards of Directors, Sonoma County Water Agency, Russian River County Sanitation District, and Sonoma Valley County Sanitation District, Board of Supervisors
Department or Agency Name(s): Sonoma County Water Agency, Russian River County Sanitation District, Sonoma Valley County Sanitation District, and Sonoma Public Infrastructure
Staff Name and Phone Number: Kevin Booker 707-521-1865, Johannes Hoevertsz 707-565-3585
Vote Requirement: Majority
Supervisorial District(s): First, Fourth, Fifth
Title:
Title
Utility Replacement or Adjustment for the Pavement Preservation Program for FY 2022/2023
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Recommended Action:
Recommended action
Authorize Sonoma County Water Agency’s General Manager acting on behalf of Sonoma County Water Agency, Russian River County Sanitation District, Sonoma Valley County Sanitation District, and Sonoma Public Infrastructure’s Department Head to execute an agreement, in a form approved by County Counsel, for utility replacements or adjustments through June 30, 2023, in the not-to-exceed amount of $173,013 (Sonoma Public Infrastructure to receive funds from Sonoma County Water Agency). (First, Fourth and Fifth Districts)
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Executive Summary:
Sonoma Public Infrastructure (“County”) and Sonoma County Water Agency, Russian River County Sanitation District, and Sonoma Valley County Sanitation District (collectively “Sonoma Water”) routinely collaborate on various utility relocation and infrastructure maintenance and improvement projects. County and Sonoma Water seek to improve efficiency in combining projects to reduce costs and impact to the public. To that end, County and Sonoma Water request authorization to enter into the subject agreement.
Discussion:
HISTORY OF ITEM/BACKGROUND
County's Pavement Preservation Program (Program) is an ongoing effort to improve the quality of Sonoma County roads by administering large-scale pavement treatment projects. County uses a long-term, network-level management approach designed to utilize limited funding as efficiently as possible for the Program. Since 2012, County and Sonoma Water have routinely collaborated on various utility relocation and infrastructure maintenance and improvement projects.
To minimize impact to the public, manholes and vaults lids that have been identified as in need of replacement or adjustment, will be included in the County’s bid packages for the various pavement treatment projects. Sonoma Water understands that County will award the contracts to the lowest responsive and responsible bidders. County will take the lead in this process and is requesting funding from Sonoma Water for its respective portions of the costs.
SERVICES TO BE PERFORMED
Under the proposed agreement, County will replace or adjust Sonoma Water facilities in the unincorporated areas of Guerneville, Sonoma Valley, and Larkfield-Wikiup as part of County’s Program projects in these areas. Sonoma Water will reimburse County for costs of the replacement or adjustment.
The cost of services under the agreement will not exceed $173,013; the term end date is June 30, 2023.
County of Sonoma Strategic Plan Alignment
This item directly supports the County’s Five-year Strategic Plan and is aligned with the following pillar, goal, and objective.
Pillar: Resilient Infrastructure
Goal: Goal 3: Continue to invest in critical road, bridge, bicycle, and pedestrian infrastructure.
Objective: Objective 2: Increase investment by 5% annually on preventive maintenance on all road infrastructure/facilities.
County and Sonoma Water seek to improve efficiency in combining projects to lessen costs and impact to the public as well as invest in infrastructure replacement.
Sonoma Water Strategic Plan Alignment
Facilities, Goal 1: Provide safe, secure, and efficient buildings and facilities
By collaborating with the County to raise manhole covers in conjunction with County’s pavement projects, Sonoma Water is ensuring that wastewater facilities and operations remain safe, secure, and operational. County and Sonoma Water seek to improve efficiency in combining projects to reduce costs and impact to the public.
Racial Equity:
Was this item identified as an opportunity to apply the Racial Equity Toolkit?
No
Prior Board Actions:
02/08/2022: Approved agreement between Sonoma Water and County for FY 21/22 utility adjustments. Cost $37,853; term end June 30, 2022.
06/08/2021: Approved agreement between Sonoma Water and County for FY 20/21 utility adjustments. Cost $37,853; term end June 30, 2021.
12/17/2019: Approved agreement between Sonoma Valley County Sanitation District and County for utility adjustments. Cost $67,000; term end June 30, 2020.
12/17/2019: Approved agreement between South Park County Sanitation District and County for utility adjustments. Cost $2,000; term end June 30, 2020.
Fiscal Summary
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Expenditures |
FY 22-23 Adopted |
FY23-24 Projected |
FY 24-25 Projected |
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Budgeted Expenses |
$173,013 |
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Additional Appropriation Requested |
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Total Expenditures |
$173,013 |
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Funding Sources |
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General Fund/WA GF |
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State/Federal |
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Fees/Other |
$173,013 |
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Use of Fund Balance |
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Contingencies |
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Total Sources |
$173,013 |
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Narrative Explanation of Fiscal Impacts:
Budgeted amount of $35,340 is available from FY 2022/2023 appropriations for the Sonoma Valley County Sanitation District fund. Budgeted amount of $48,840 is available from FY 2022/2023 appropriations for the Airport Larkfield Wikiup Sanitation Zone fund. Budgeted amount of $88,833 is available from FY 2022/2023 appropriations for the Russian River County Sanitation District fund. No additional appropriation is required.
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Staffing Impacts: |
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Position Title (Payroll Classification) |
Monthly Salary Range (A-I Step) |
Additions (Number) |
Deletions (Number) |
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Narrative Explanation of Staffing Impacts (If Required):
N/A
Attachments:
None.
Related Items “On File” with the Clerk of the Board:
None.