To: Board of Supervisors
Department or Agency Name(s): Transportation and Public Works
Staff Name and Phone Number: Johannes J. Hoevertsz, 707-565-2231
Vote Requirement: Majority
Supervisorial District(s): First, Second, Fourth and Fifth
Title:
Title
Approve Contract Change Order No. 5 for the 2021 Pavement Preservation Program
End
Recommended Action:
Recommended action
Approve a final contract change order of $268,200 to close out the construction contract with Ghilotti Bros Inc. for the 2021 Pavement Preservation Program (Contract C21401). (First, Second, Fourth and Fifth Districts
end
Executive Summary:
On May 18, 2021, the Board awarded a construction contract to Ghilotti Bros Inc. for the 2021 Pavement Preservation Program (PPP). The total value of the contract at the time of award was $14,947,418.25, which included a 15% contingency. Construction was successfully completed in early 2022 with the paving of nearly 27 miles of road.
The Department of Transportation and Public Works (TPW) is requesting that the Board approve a final Contract Change Order No. 5 in the amount of $268,200 for the project closeout of the 2021 PPP.
In accordance with Resolution No. 20-0092 and State law, TPW Director’s delegated authority for contract change orders is capped at $210,000.00 for this contract. The previous four contract change orders were under TPW’s delegated authority. This final contract change order requires Board approval.
Discussion:
On May 18, 2021, the Board awarded the 2021 PPP - Full-Depth Reclamation and Overlays construction contract to Ghilotti Bros Inc. This contract included pavement treatment on 26.76 miles of County roads.
The contract work began in June 2021 and was completed in early 2022. A Notice of Completion was filed June 30, 2022.
There have been four previous contract change orders on this project, all within TPW Director’s delegated authority. Below is a brief summary of the contract change orders to date:
CCO 1 - Drainage Modifications $ 59,531
CCO 2 - South Fitch Mountain Viaduct Repairs $208,028
CCO 3 - Miscellaneous Extra Work Bills $181,579
CCO 4 - Item Price Adjustments for Changed Quantities $(19,112)
This final Contract Change Order No. 5 is intended to close out the project. Contract Change Order No 5 includes sewer manhole adjustments, water trucking and flagging costs.
The total amount paid to date to Ghilotti Bros is $13,145,562.51.
If approved, this final Contract Change Order for $268,200.00 will bring the final contract total to $13,413,762.51. The total 2021 PPP cost including this construction contract, professional service fees for design, environmental review, and construction management as well as labor costs for County staff will be approximately $15,787,340. General Fund contributions to the PPP in 2021 were $12,622,872 with the balance of the project funded by SB1.
Strategic Plan:
This item directly supports the County’s Five-year Strategic Plan and is aligned with the following pillar, goal, and objective.
Pillar: Resilient Infrastructure
Goal: Goal 3: Continue to invest in critical road, bridge, bicycle, and pedestrian infrastructure.
Objective: Objective 1: Continue to maintain road segments, including designated turnouts where feasible, increase efforts on vegetation removal and drainage features, and improve pavement conditions in neighborhoods.
Prior Board Actions:
5/18/2021- Board Awards Construction Contract for 2021 PPP to Ghilotti Bros for $14,947,418.25
3/17/2020- Board Resolution 20-0092
5/21/2019- Board approved 2-year Pavement Preservation Program for 2020-21
Fiscal Summary
|
Expenditures |
FY 22-23 Adopted |
FY23-24 Projected |
FY 24-25 Projected |
|
Budgeted Expenses |
$268,200 |
|
|
|
Additional Appropriation Requested |
|
|
|
|
Total Expenditures |
$268,200 |
|
|
|
Funding Sources |
|
|
|
|
General Fund/WA GF |
$268,200 |
|
|
|
State/Federal |
|
|
|
|
Fees/Other |
|
|
|
|
Use of Fund Balance |
|
|
|
|
Contingencies |
|
|
|
|
Total Sources |
$268,200 |
|
|
Narrative Explanation of Fiscal Impacts:
Appropriations for the change order requested in this Board Item were included in the FY 2022-23 Roads Capital Adopted Budget (11051-34010103). The PPP is funded through annual contributions from the General Fund approved by the Board of Supervisors, the Transit Occupancy Tax (Measure L), and allocations from the Road Maintenance and Rehabilitation Account (SB1).
Narrative Explanation of Staffing Impacts (If Required):
None
Attachments:
Change Order
Related Items “On File” with the Clerk of the Board:
None.