To: Board of Directors, Sonoma County Water Agency
Department or Agency Name(s): Board of Directors, Sonoma County Water Agency
Staff Name and Phone Number: Chad Singleton (707) 547-1923
Vote Requirement: Majority
Supervisorial District(s): Countywide
Title:
Title
Reimbursement Agreement for the North Marin Water District Water Use Efficiency Program
End
Recommended Action:
Recommended action
Authorize Sonoma County Water Agency’s General Manager to execute the Third Amended and Restated Reimbursement Agreement for the North Marin Water District Water Use Efficiency Program with North Marin Water District in a form approved by County Counsel. The amended agreement extends the agreement term by three years for a new end date of December 31, 2026.
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Executive Summary:
This item requests authority for the Sonoma County Water Agency’s (Sonoma Water) General Manager to execute a third amended agreement with North Marin Water District (NMWD). The amended agreement extends the agreement term by three years at no additional cost to allow for continued reimbursement to Sonoma Water for Water Use Efficiency Program (Program) assistance on behalf of NMWD. The Program aims to increase water use efficiency and reduce water demands on Sonoma Water’s water transmission system. The Program may include, but is not limited to, rebate eligibility verification, processing rebates, tracking rebate and program participation, developing marketing/outreach materials, scheduling program related appointments, and conducting indoor and outdoor water surveys.
Discussion:
HISTORY OF ITEM/BACKGROUND
NMWD and Sonoma Water share the goal of promoting increased water use efficiency to reduce operating costs, avoid or defer capital improvement costs associated with expansion of water supply and wastewater disposal systems, minimize associated environmental impacts, and meet the criteria and standards of state and federal regulatory agencies. NMWD and Sonoma Water are parties to the Restructured Agreement for Water Supply (“Restructured Agreement”), which authorizes Sonoma Water to implement and fund water use efficiency measures that are cost-effective and will reduce water demands on Sonoma Water’s water transmission system. NMWD and Sonoma Water are also members of the Sonoma-Marin Saving Water Partnership whose intent is to provide regional solutions for water use efficiency.
Sonoma Water and NMWD have cooperated to develop, implement, and fund a water use efficiency program, and NMWD is requesting services and materials from Sonoma Water for implementation and administration of NMWD’s water use efficiency program including various rebates and measures, and will reimburse Sonoma Water for its costs. NMWD’s water use efficiency program includes the Residential and Commercial, Industrial, and Institutional (CII) High Efficiency Toilet Rebates, Water Smart Landscape Rebate, Cash-for-Grass Turf Replacement Rebate and Lawn Be Gone program, Weather Based Irrigation Controller Rebate, Residential Clothes Washer Rebate, and the Water Smart Home Survey Program, among other water conservation programs aimed at both indoor and outdoor water use efficiency.
Sonoma Water and NMWD entered into an agreement for reimbursement for the Program, dated June 20, 2016, in the amount of $210,000. The agreement term end was December 31, 2019.
A first amended agreement, approved by the General Manager of Sonoma Water on November 13, 2019, extended the agreement by two years to December 31, 2021.
A second amended agreement, approved by the Board on December 7, 2021, extended the agreement by two years to December 31, 2023.
This third amended agreement extends the agreement term by three years for a new end date of December 31, 2026.
SERVICES TO BE PERFORMED
1. Under the amended agreement, Sonoma Water will continue aiding NMWD with various water use efficiency measures.
2. Board approval is necessary for the extension because the revised term will exceed the maximum three-year limit on agreements signed by the General Manager.
3. The amended agreement includes two options for Sonoma Water to extend the term for a period of one year each by providing written notice to NMWD thirty days in advance of the expiration date of the amended agreement and of the first extension option. The extension will be formalized in an amended agreement or amendment signed by Sonoma Water and NMWD.
County of Sonoma Strategic Plan Alignment
N/A
Racial Equity:
Was this item identified as an opportunity to apply the Racial Equity Toolkit?
No
Sonoma Water Strategic Plan Alignment
Water Supply and Transmission System, Goal 1: Protect drinking water supply and promote water-use efficiency.
This agreement promotes water-use efficiency programming support of a retail water contractor of the Sonoma-Marin Saving Water Partnership. Specifically, the program provides direct to customer residential water assessments to help customers identify inefficient fixtures for replacement and identify and fix leaks in their homes.
Prior Board Actions:
12/07/2021: Approved Second Amended and Restated Reimbursement Agreement for the North Marin Water District Water Use Efficiency Program between Sonoma Water and NMWD. No change to cost; term end December 31, 2023.
06/14/2016: Approved agreement between Sonoma Water and NMWD for Reimbursement Agreement for the North Marin Water District Water Use Efficiency Program. Cost $210,000; term end December 31, 2019.
Fiscal Summary
|
Expenditures |
FY23-24 Adopted |
FY24-25 Projected |
FY25-26 Projected |
|
Budgeted Expenses |
$55,396 |
$55,396 |
$27,699 |
|
Additional Appropriation Requested |
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Total Expenditures |
$55,396 |
$55,396 |
$27,699 |
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Funding Sources |
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General Fund/WA GF |
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State/Federal |
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Fees/Other |
$55,396 |
$55,396 |
$27,699 |
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Use of Fund Balance |
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Contingencies |
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Total Sources |
$55,396 |
$55,396 |
$27,699 |
Narrative Explanation of Fiscal Impacts:
Remaining agreement balance, as of June 30, 2023, on the Reimbursement Agreement for the North Marin Water District Water Use Efficiency Program is $138,491 and will be expended and reimbursed through December 31, 2026. Budgeted amount of $55,396 is available from FY2023/2024 appropriations for the Water Conservation Fund. North Marin Water District will reimburse Sonoma Water in full for Program assistance on behalf of NMWD.
FY 2024/2025 and FY 2025/2026 appropriations will be budgeted in those fiscal years.
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Staffing Impacts: |
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Position Title (Payroll Classification) |
Monthly Salary Range (A-I Step) |
Additions (Number) |
Deletions (Number) |
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Narrative Explanation of Staffing Impacts (If Required):
N/A
Attachments:
None.
Related Items “On File” with the Clerk of the Board:
None.