To: Board of Supervisors
Department or Agency Name(s): Human Services
Staff Name and Phone Number: Angela Struckmann, 707-565-5800; Cody Milner, 707-565-5900
Vote Requirement: 4/5th
Supervisorial District(s): Countywide
Title:
Title
Human Services Department Contract Amendment
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Recommended Action:
Recommended action
A) Authorize the Director of the Human Services Department to execute the first amendment to the existing contract with Council on Aging, for supportive and nutrition services for a term beginning July 1, 2025, and ending June 30, 2026, increasing the amount by $254,372 for a new contract maximum of $1,808,002. (Majority)
B) Adopt a Resolution adjusting the Fiscal Year 2025-2026 adopted budget, increasing appropriations to the Human Services Department by $314,944 to reflect increased funding received from the California Department of Aging under the Older Americans Act.
(4/5 Vote Requirement)
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Executive Summary:
The Human Services Department is requesting the Board authorize the Director of the Human Services Department to execute the first amendment to the contract with Council on Aging to increase the contract by $254,372 for a new maximum of $1,808,002 to adjust for an increase in revenue received from the California Department of Aging. In addition, the Human Services Department is requesting an adjustment to the Fiscal Year 2025-2025 adopted budget to increase appropriations by $314,944 to reflect additional funding received from the California Department of Aging.
Discussion:
The Sonoma County Area Agency on Aging (AAA) is responsible for planning and advocating for the needs of older adults, adults with disabilities, and their caregivers. The AAA allocates state and federal funds to local non-profit agencies to provide services that help to ensure the target populations are safe, healthy, and well cared for throughout the county.
On June 3, 2025, the Board approved funds from the California Department of Aging (CDA) totaling $3,346,751 for the provision of supportive services. Since this approval, CDA has provided $314,944 in additional funding to bring the new total to $3,661,695 in Older Americans Act funding. With the additional funding, $254,372 will be allocated to Council on Aging (COA) and the remaining $60,572 will be allocated to both County-operated programs and community-based organizations, including Petaluma People Services Center, Senior Advocacy Services, and Redwood Caregiver Resource Center. Services to be provided include nutrition, supportive, and caregiver services to older adults, adults with disabilities, and their caregivers.
The Human Services Department (HSD) is seeking Board approval to amend the existing COA contract to increase the amount by $254,372 for a new contract maximum of $1,808,002. COA currently provides supportive and nutrition services to older adults, adults with disabilities, and their caregivers in Sonoma County, including home-delivered meals, congregate nutrition programs, and other services that promote independence and well-being. Approval of this amendment will allow COA to continue providing essential services without disruption, maintain compliance with federal and state program requirements, and strengthen the network of supports available to our community.
Strategic Plan:
N/A
Racial Equity:
Was this item identified as an opportunity to apply the Racial Equity Toolkit?
No
Prior Board Actions:
06.03.2025: Authorized the Director of HSD, or designee, to execute 25 contracts to deliver services to the community for a total amount of $14,405,300, including the adoption of a resolution authorizing the Director of HSD to execute MOU AAA-2425-27 with CDA and execute future amendments to Standard Agreements with CDA to adjust for revenue changes
Fiscal Summary
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Expenditures |
FY25-26 Adopted |
FY26-27 Projected |
FY27-28 Projected |
|
Budgeted Expenses |
|
|
|
|
Additional Appropriation Requested |
$314,944 |
|
|
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Total Expenditures |
$314,944 |
|
|
|
Funding Sources |
|
|
|
|
General Fund/WA GF |
|
|
|
|
State/Federal |
$314,944 |
|
|
|
Fees/Other |
|
|
|
|
Use of Fund Balance |
|
|
|
|
General Fund Contingencies |
|
|
|
|
Total Sources |
$314,944 |
|
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Narrative Explanation of Fiscal Impacts:
HSD is requesting to increase appropriations in the amount of $314,944 to reflect the additional funding received from CDA. No County General Fund is being requested.
Staffing Impacts:
Narrative Explanation of Staffing Impacts (If Required):
There are no staffing impacts.
Attachments:
1. Budget Resolution
2. COA Contract
Related Items “On File” with the Clerk of the Board:
There are no related items “on file” with the Clerk of the Board.