To: Board of Directors, Sonoma County Water Agency
Department or Agency Name(s): Sonoma County Water Agency
Staff Name and Phone Number: Grant Davis 707-547-1900, Jason Roberts 707-791-4461
Vote Requirement: Majority
Supervisorial District(s): First
Title:
Title
Ralphine Tank Farm Security Fence - Rejection of All Bids
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Recommended Action:
Recommended action
Reject all bids received for the Ralphine Tank Farm Security Fence Project.
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Executive Summary:
This item requests the Board of Directors reject all bids for construction of the Ralphine Tank Farm Security Fence Project.
Discussion:
The Ralphine Tank Farm Security Fence project consists of construction of Owner’s Ralphine Tank Farm Security Fence located at 5585 Newanga Ave, Santa Rosa, California, 95405. The Work includes but is not limited to approximately 2,100 linear feet of eight-foot security fencing and three vehicular access gates at existing access road crossings. Work was to be completed within 105 Days from the date when Contract Time commenced to run. Bidding Documents contain the full description of the Work.
The engineer’s estimate was $195,300. The Project was advertised for bids on November 6, 2025.
On December 9, 2025, 10 bids were received per the attached Bid Summary. The lowest bid was from Coggins Fence and Supply, Inc. in the amount of $214,237. The second and third lowest bids were from EVT Builders, LLC and Altor Construction, LLC in the amounts of $242,000 and $251,800, respectively. However, none of the 3 lowest bids were responsive.
Sonoma Water staff, County Counsel, and outside counsel determined that the bids had irregularities and omissions due to misinterpretations by bidders of Sonoma Water’s bidding requirements. Therefore, Sonoma Water staff recommend rejecting all bids and propose to incorporate this work into the upcoming Ralphine Tank No. 1 Recoating project scheduled to advertise in January 2026.
County of Sonoma Strategic Plan:
N/A
Sonoma Water Strategic Plan Alignment
This item directly supports Sonoma Water’s Strategic Plan and is aligned with the following goal, strategy, and action item.
Goal: 2. Planning and Infrastructure - Implement comprehensive, integrated, and innovative infrastructure planning to strengthen existing services, minimize life cycle costs, and prepare for the future.
Strategy: 2.3. Fund and implement the planned capital and maintenance projects on schedule to ensure reliable services.
Action Item: 2.3.2 Fund Capital Improvement Program budgets to meet infrastructure needs.
Racial Equity:
Was this item identified as an opportunity to apply the Racial Equity Toolkit?
No
Prior Board Actions:
None.
Fiscal Summary
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FY25-26 Adopted |
FY26-27 Projected |
FY27-28 Projected |
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Narrative Explanation of Fiscal Impacts:
There is no fiscal impact.
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Staffing Impacts: |
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Narrative Explanation of Staffing Impacts (If Required):
There are no staffing impacts
Attachments:
Bid Summary
Related Items “On File” with the Clerk of the Board:
Project Manual and Drawings