To: Board of Supervisors
Department or Agency Name(s): Probation Department
Staff Name and Phone Number: Vanessa Fuchs, 565-2732
Vote Requirement: Majority
Supervisorial District(s): Countywide
Title:
Title
Community Service Coordination Services for Justice-Involved Youth
End
Recommended Action:
Recommended action
A) Authorize the Chief Probation Officer, or designee, to execute a contract for community service coordination services for youth involved in the justice system with Circuit Rider Community Services, for $189,155 with the term November 1, 2026 through June 30, 2029, subject to review and approval by County Counsel.
B) Authorize the Chief Probation Officer, or designee, to amend and extend the contract included in this item for up to two additional one-year terms each, and to make other non-substantive changes subject to available funding, for a total not-to-exceed amount of $328,736 over the total potential five-year terms, subject to review and approval by County Counsel.
end
Executive Summary:
The Probation Department requests authorization for the Chief Probation Officer to enter into a contract for community service coordination services for youth involved in the justice system. This contract was selected through a competitive Request for Proposals (RFP) process to a secure a qualified provider capable of supporting individuals with court-ordered or probation-ordered community service obligations.
The Community Services Coordination program provides a structured, restorative, and non-custodial option that promotes accountability, strengthens community engagement, and supports local nonprofit and public agencies through volunteer service. Youth involved with Probation will receive developmentally appropriate, enhanced services designed to support rehabilitation and reduce barriers to successful completion.
Discussion:
The Community Service Coordination (CSC) program, formerly known as the Court Referral Program, provides adults and youth involved in the justice system with a structured and restorative way to complete court- or probation-ordered community service hours. Community service may be assigned when a fine or detention is not appropriate, when an individual is unable to pay a court-imposed fine, or when service is required as part of a sentence, adjudication, diversion, or probation conditions. In many cases, community service is paired with other sanctions as part of a broader accountability plan.
For many years, the Probation Department has contracted with the Center for Volunteer and Nonprofit Leadership (CVNL) to deliver these services. As the current contract cycle neared its end, the Department released a Community Services Coordination Request for Proposals (RFP) in June 2026, distributed through Purchasing’s RFP posting list. The purpose of the RFP was to solicit proposals from qualified organizations capable of connecting referred adults and youth to meaningful community service opportunities. The updated program structure identified two service tiers: Tier 1, offering streamlined intake, placement, tracking, and communication for most participants, and Tier 2 providing individualized, enhanced support for youth ages 12-25, including more frequent communication, tailored service placements, and assistance addressing barriers to successful completion.
A total of five proposals were submitted. Three proposed providing both Tier 1 and Tier 2 services, while two proposed serving only Tier 2 clients. A review panel composed of representatives from the Probation Department and the Sonoma County Superior Court evaluated the proposals based on criteria including qualifications and experience, program narrative, and cost for services.
At this time, a provider for Tier 2 services has been selected; the Department is still in contract negotiations for proposals associated with Tier 1 services.
Based on its review, the evaluation committee recommends awarding a Tier 2 services contract to Circuit Rider Community Services (CRCS). CRCS demonstrated strong alignment with program goals and the capacity to deliver high-quality community service coordination. CRCS will serve up to 100 youth per year at a cost of $189,155 for the initial term of November 1, 2026, through June 30, 2029.
Strategic Plan:
N/A
Racial Equity:
Was this item identified as an opportunity to apply the Racial Equity Toolkit?
No
Prior Board Actions:
None; Tier 2 Community Services for Justice Involved Youth is a novel service.
Fiscal Summary
|
Expenditures |
FY26-27 Adopted |
FY27-28 Projected |
FY28-29 Projected |
|
Budgeted Expenses |
55,643 |
66,756 |
66,756 |
|
Additional Appropriation Requested |
|
|
|
|
Total Expenditures |
55,643 |
66,756 |
66,756 |
|
Funding Sources |
|
|
|
|
General Fund/WA GF |
|
|
|
|
State/Federal |
|
|
|
|
Fees/Other |
55,643 |
66,756 |
66,756 |
|
Use of Fund Balance |
|
|
|
|
General Fund Contingencies |
|
|
|
|
Total Sources |
55,643 |
66,756 |
66,756 |
Narrative Explanation of Fiscal Impacts:
FY26-27 costs include 8 months of expenditures and are included in the department’s adopted budget. Future year recommended budgets will include costs for these services. This program will be funded with Juvenile Special revenue funds.
|
Staffing Impacts: |
|
|
|
|
Position Title (Payroll Classification) |
Monthly Salary Range (A-I Step) |
Additions (Number) |
Deletions (Number) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Narrative Explanation of Staffing Impacts (If Required):
None
Attachments:
Attachment A - Professional Services Agreement with Circuit Rider Community Services
Related Items “On File” with the Clerk of the Board:
N/A