To: Board of Directors, Sonoma County Water Agency, South Park County Sanitation District
Department or Agency Name(s): South Park County Sanitation District
Staff Name and Phone Number: Grant Davis 707-547-1900, Jason Roberts 707-791-4461
Vote Requirement: Majority
Supervisorial District(s): Third, Fifth
Title:
Title
Resolution for Delegated Authority for the General Manager of the Sonoma County Water Agency to Enter into Specified Funding Agreements with the City of Santa Rosa
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Recommended Action:
Recommended action
Adopt a Resolution authorizing the Sonoma County Water Agency’s General Manager to execute funding agreements with the City of Santa Rosa, in a form approved by County Counsel, without separate Board action, provided that the aggregate reimbursement amounts are within the Board approved South Park County Sanitation District annual budget.
(Third and Fifth Districts)
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Executive Summary:
The City of Santa Rosa (City) is currently implementing two water system improvement projects within the South Park County Sanitation District (District) service area that will include replacement of District sewer assets. Additional coordinated projects are likely in the coming years. Funding agreements will be required between the City and District to provide reimbursement for administrative, design, and construction costs associated with the replacement of District assets for projects executed by the City, or for replacement of City assets by a project executed by District. District is requesting delegated authority for the General Manager of the Sonoma County Water Agency to execute specified funding agreements with the City.
Discussion:
In June of 2012, the District and the City entered into an Amended and Restated Agreement Regarding South Park County Sanitation District Operations and Transfer to the City of Santa Rosa (Agreement). The Agreement defines the roles and responsibilities of the City and the District pertaining to maintenance and ownership, respectively, of District sewer assets until the criteria for dissolution of the District have been met.
The City is currently planning two water system improvement projects within the District boundary that will include the replacement of District sewer assets. Additional coordinated projects are likely in the coming years. Funding agreements will be required between the City and District to provide reimbursement for administrative, design, and construction costs for replacing District assets by projects executed by the City, or for replacing City assets by projects executed by the District. Where District and City capital improvement projects overlap, there is a significant opportunity to collaborate on projects that will reduce redundant surface improvements, construction contract procurement costs, and administrative costs. Taking advantage of these efficiencies requires proactive planning by City and District staff and timely development of funding agreements.
Currently, negotiating a funding agreement for a capital project with the City of Santa Rosa can take between eight to twelve weeks. Another six to eight weeks is required for preparation, scheduling, and processing of an agenda item authorizing the General Manager to execute the funding agreement on behalf of the Board. To promote efficient and effective use of District staff, Board of Directors staff, and promote efficient delivery of capital projects, District is requesting delegated authority for the General Manager of the Sonoma County Water Agency to execute specified funding agreements, in a form approved by County Counsel, without separate Board Action, provided that the aggregate amounts are within the Board approved District annual budget and the project is subject to future California Environmental Quality Act (CEQA) review.
California Environmental Quality Act
The requested delegated authority is for a fiscal arrangement and is not a project subject to CEQA as defined in State CEQA Guidelines section 15378(b)(4). The delegated authority does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. Future projects identified to be potentially reimbursed under reimbursement agreements will be subject to future environmental review pursuant to CEQA as described in the agreement conditions.
County of Sonoma Strategic Plan:
N/A
Sonoma Water Strategic Plan Alignment
This item directly supports Sonoma Water’s Strategic Plan and is aligned with the following goal, strategy, and action item.
Goal: 2. Planning and Infrastructure - Implement comprehensive, integrated, and innovative infrastructure planning to strengthen existing services, minimize life cycle costs, and prepare for the future.
Strategy: 2.3 Fund and implement the planned capital and maintenance projects on schedule to ensure reliable services.
Action Item: 2.3.2 Fund Capital Improvement Program budgets to meet infrastructure needs.
South Park County Sanitation District sewer upgrades are critical to providing continued customer service, protecting water quality and the environment, and furthering progress toward transfer of the District to the City of Santa Rosa.
Racial Equity:
Was this item identified as an opportunity to apply the Racial Equity Toolkit?
No
Prior Board Actions:
10/26/2017: First Amendment to the Amended and Re-Stated Agreement Regarding South Park County Sanitation District Operations and Transfer to the City of Santa Rosa.
06/26/2012: Amended and Re-Stated Agreement Regarding South Park County Sanitation District Operations and Transfer to the City of Santa Rosa.
Fiscal Summary
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Narrative Explanation of Fiscal Impacts:
This Resolution authorizes specified funding agreements with aggregate amounts within the Board Approved annual budget for South Park County Sanitation District.
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Narrative Explanation of Staffing Impacts (If Required):
N/A
Attachments:
Resolution
Related Items “On File” with the Clerk of the Board:
N/A