To: Board of Supervisors
Department or Agency Name(s): Transportation and Public Works
Staff Name and Phone Number: Johannes J. Hoevertsz 707-565-2231
Vote Requirement: Majority
Supervisorial District(s): Countywide
Title:
Title
Purchase of Seven Wheelchair Accessible Replacement Vehicles for Sonoma County Transit & Paratransit (BP-27)
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Recommended Action:
Recommended action
Approve the purchase of six (6) wheelchair-accessible minibuses and one (1) wheelchair-accessible shuttle van for use by Sonoma County Transit and Paratransit from A-Z Bus Sales Inc., not to exceed $647,120, and authorize the Transit Manager to sign any applicable documents related to the purchase.
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Executive Summary:
The Department of Transportation and Public Works (TPW), Transit Division, requests approval to purchase six (6) wheelchair-accessible minibuses and (1) one wheelchair-accessible shuttle van for Sonoma County Transit and Paratransit. The new vehicles will replace similar vehicles purchased in 2008, 2009, and 2011. This replacement vehicle purchase will provide for a more comfortable riding experience for passengers, reduce maintenance costs and improve service reliability. The current vehicles are eligible for retirement per Federal Transit Administration guidelines. Funding for this procurement comes from a Federal Transit Administration Section 5311 grant (under 49 U.S.C. section 5311, “grants for rural areas”) and local Transportation Development Act funds.
Discussion:
The California Department of Transportation (Caltrans) has established a procurement agreement with A-Z Bus Sales, Inc., through the California Association for Coordinated Transit Systems to purchase Section 5311-funded vehicles. Caltrans approved Sonoma County Transit’s purchase of the vehicles through A-Z Bus Sales. Procuring vehicles in this manner assures that all Federal and Caltrans requirements relative to the use of Federal Section 5311 funds are met.
Sonoma County Transit received proposals from A-Z Bus Sales for a total of $647,120. A federal grant in the amount of $472,790, or approximately 73% of the costs, has been received for this purchase. Remaining costs to purchase the vehicles will be paid through Transportation Development Act funds.
This project is included in Sonoma County Transit’s FY 2019-20 budget.
Prior Board Actions:
10/24/17 - Board approved the purchase of four (4) wheelchair accessible minibuses and four (4) wheelchair accessible minivans for Sonoma County Paratransit from A-Z Bus Sales Inc., not to exceed $522,161
08/30/16 - Board approved the purchase of two (2) wheelchair accessible minibuses for Sonoma County Transit from A-Z Bus Sales, Inc., not to exceed $221,980.
Fiscal Summary
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Expenditures |
FY 19-20 Adopted |
FY20-21 Projected |
FY 21-22 Projected |
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Budgeted Expenses |
$647,120 |
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Additional Appropriation Requested |
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Total Expenditures |
$647,120 |
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Funding Sources |
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General Fund/WA GF |
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State/Federal |
$647,120 |
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Fees/Other |
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Use of Fund Balance |
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Contingencies |
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Total Sources |
$647,120 |
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Narrative Explanation of Fiscal Impacts:
Appropriations for this purchase were included in the FY 2019-20 Adopted Transit Budget. Funding for this purchase comes from a Federal Transit Administration Section 5311 Grant administered by Caltrans Division of Mass Transportation of $472,790 (Grant 64BC19-00837). Remaining costs to purchase the vehicles will be paid through Transportation Development Act funds.
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Staffing Impacts: |
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Position Title (Payroll Classification) |
Monthly Salary Range (A-I Step) |
Additions (Number) |
Deletions (Number) |
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Narrative Explanation of Staffing Impacts (If Required):
None.
Attachments:
None
Related Items “On File” with the Clerk of the Board:
Proposals from A-Z Bus (BP-27)