To: Board of Directors, Sonoma County Water Agency
Department or Agency Name(s): Sonoma County Water Agency
Staff Name and Phone Number: Steven Girard 707-521-1810
Vote Requirement: 4/5th
Supervisorial District(s): Second, Third
Title:
Title
Wilfred Booster Station Upgrade Mechanical Design
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Recommended Action:
Recommended action
A) Authorize Sonoma County Water Agency’s General Manager to execute an agreement with Lee and Ro, Inc., in a form approved by County Counsel, for mechanical design for the Wilfred Booster Station Upgrade Project through June 30, 2025, in the not-to-exceed amount of $108,522. (Second and Third Districts)
B) Adopt a Resolution authorizing adjustments to the Board Adopted Budget for FY 2022/2023 for the Petaluma Aqueduct Capital Fund in the amount of $108,522 for the Wilfred Booster Station Upgrade Project. (4/5th Vote Required)
(4/5th Vote Required) (Second and Third District)
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Executive Summary:
The purpose of the agreement is to perform mechanical engineering design services for the addition of a redundant pump at the Wilfred Booster Station for the Wilfred Booster Station Upgrade Project. The Project will improve the reliability of the Wilfred Booster Station, extend the useful life of the facility, address safety issues with the existing installation, and improve the resiliency of the Water Transmission System.
Discussion:
HISTORY OF ITEM/BACKGROUND
When the Wilfred Booster Station was constructed in 1978, the site did not include a redundant pump. Consequently, any component failure within the pump, motor, valves or electrical equipment have resulted in the station being inoperable until repairs are completed.
In the time since Wilfred Booster Station was originally constructed, the Water System demand has increased substantially due to growth in population and industry throughout the region it serves.
The Wilfred Booster Station Upgrade Project will add a redundant pump to the Wilfred Booster Station to ensure reliable operation of the pump station and to improve the resiliency of the Water System. In conjunction with this work, electrical and control equipment onsite have exceeded their useful life and will be replaced due to age and safety issues.
SELECTION PROCESS
Lee and Ro, Inc., (Consultant) was selected from a list of qualified consultants developed from a competitive selection process. Attached is a memo that explains the competitive selection process.
Consultant was selected for the subject work because Consultant is already under contract for electrical engineering design for replacement of electrical and control equipment at the site. This agreement adds mechanical engineering services which will design a redundant pump that will be constructed at the site.
SERVICES TO BE PERFORMED
Under the agreement, Consultant will provide mechanical design services for the Wilfred Booster Station Upgrade Project, including design of a new redundant pump, motor, discharge valve, isolation valves, piping and interconnection with existing site piping.
The cost of services will not exceed $108,522; the term end date is June 30, 2025.
County of Sonoma Strategic Plan Alignment:
N/A
Sonoma Water Strategic Plan Alignment
Water Supply and Transmission System, Goal 2: Maintain and improve the reliability of the Water Transmission System.
Racial Equity:
Was this item identified as an opportunity to apply the Racial Equity Toolkit?
No
Prior Board Actions:
N/A
Fiscal Summary
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Expenditures |
FY 22-23 Adopted |
FY23-24 Projected |
FY 24-25 Projected |
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Budgeted Expenses |
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Additional Appropriation Requested |
$108,522 |
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Total Expenditures |
$108,522 |
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Funding Sources |
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General Fund/WA GF |
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State/Federal |
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Fees/Other |
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Use of Fund Balance |
$108,522 |
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Contingencies |
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Total Sources |
$108,522 |
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Narrative Explanation of Fiscal Impacts:
Additional appropriations of $108,522 are required to process this expense. With Board approval of the attached budgetary resolution, FY 2022/2023 appropriations of $108,522 will be made in the Petaluma Aqueduct Capital Fund.
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Staffing Impacts: |
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Position Title (Payroll Classification) |
Monthly Salary Range (A-I Step) |
Additions (Number) |
Deletions (Number) |
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Narrative Explanation of Staffing Impacts (If Required):
N/A
Attachments:
Resolution
Competitive Selection Process Memo
Related Items “On File” with the Clerk of the Board:
Proposal