To: Board of Supervisors
Department or Agency Name(s): Sonoma County Public Infrastructure
Staff Name and Phone Number: Johannes J. Hoevertsz, 707-565-2550
Vote Requirement: Majority
Supervisorial District(s): Fifth
Title:
Title
Caltrans Cooperative Agreement State Route 116 ADA Sidewalks in Downtown Guerneville
End
Recommended Action:
Recommended action
Adopt a Resolution:
A) Approving the Caltrans Cooperative Agreement for State Route 116 ADA Sidewalks in Downtown Guerneville for contribution from the County in the amount of $1,069,000 towards pedestrian lighting infrastructure;
B) Authorizing the Director of Sonoma County Department of Public Infrastructure to execute the Caltrans Cooperative Agreement; and
C) Delegating authority to the Director of Sonoma County Department of Public Infrastructure to execute amendments to the Caltrans Cooperative Agreement in an amount not to exceed $160,350.00 (15% of the total amount).
(Fifth District)
end
Executive Summary:
Caltrans proposes to install ADA Sidewalks on State Route 116 in downtown Guerneville. The proposed cooperative agreement would allow the County to contribute $1,069,000.00 to the project to fund pedestrian lighting.
Discussion:
Caltrans is the lead agency on a project to install sidewalks compliant with American Disabilities Act (ADA) on State Route 116 in downtown Guerneville. The project geographical boundaries include Brookside Lane to the west and the intersection with River Road to the east, for a distance of just over one-quarter mile in length.
The improvements include upgraded sidewalks where needed, bulb-outs at intersections, and Pedestrian Hybrid Beacons located at Mill and Church Street intersections. The improvements will increase the safety of pedestrians traversing downtown Guerneville.
Caltrans staff contacted SPI Department staff to coordinate the construction of the project and to request local agency funding participation for the pedestrian lighting, identified as infrastructure under the County’s responsibility for operation and maintenance. Department staff concurs with Caltrans’ findings. The existing county pedestrian lighting system is nearly 50 years old, comprised of outdated cast-iron poles which are no longer manufactured and outdated wiring that requires frequent maintenance.
Caltrans completed the environmental document following CEQA requirements. Caltrans will advertise the construction project for bids and provide contract administration. The County’s financial contribution has been reviewed by County staff and found to be correctly calculated.
Caltrans plans to construct the project later this year and will invoice the County for the local contribution upon determining final costs of the construction project. The delegation of authority for minor amendments will allow flexibility in the event actual costs deviate from projected costs. The Department recommends approval of this agreement to improve pedestrian safety at this location.
Funds for the County contribution will be sourced from funds remaining in the Guerneville Lighting District Fund (15109) in the amount of $900,000, which will fully deplete the fund and the remaining funds of $169,000.00 from the Countywide Lighting District Fund (15101). Since the 1940s, the County of Sonoma has established lighting districts to fund ongoing maintenance and operation of street lighting services. In 2012, the Board of Supervisors approved the reorganization of the 24 lighting districts, consolidating 19 districts created by the Highway Lighting District Act into County Service Area 41 (CSA 41). CSA 41 covers all unincorporated Sonoma County. All maintenance and operating costs are charged through the County-wide Lighting District budget. Upon the dissolution, the 19 districts kept their individual fund balances to be used on improvement projects within the prior boundaries of the respective district. All new tax revenue is received in the Countywide Lighting district.
Strategic Plan:
This item directly supports the County’s Five-year Strategic Plan and is aligned with the following pillar, goal, and objective.
Pillar: Resilient Infrastructure
Goal: Goal 3: Continue to invest in critical road, bridge, bicycle, and pedestrian infrastructure.
Objective: Objective 3: Invest $5 million by 2024 on new pedestrian and bicycle facilities and adopt maintenance guidelines on roads to consider bicyclists and pedestrians.
Racial Equity:
Was this item identified as an opportunity to apply the Racial Equity Toolkit?
No
Prior Board Actions:
None.
Fiscal Summary
|
Expenditures |
FY 22-23 Adopted |
FY23-24 Projected |
FY 24-25 Projected |
|
Budgeted Expenses |
|
$225,000 |
|
|
Additional Appropriation Requested |
|
$844,000 |
|
|
Total Expenditures |
|
$1,069,000 |
|
|
Funding Sources |
|
|
|
|
General Fund/WA GF |
|
|
|
|
State/Federal |
|
|
|
|
Fees/Other |
|
$168,972 |
|
|
Use of Fund Balance |
|
$900,028 |
|
|
Contingencies |
|
|
|
|
Total Sources |
|
$1,069,000 |
|
Narrative Explanation of Fiscal Impacts:
The Guerneville Lighting District Fund (15109) currently has a cash balance of $900,028, all of which will be expended to fund this agreement prior to using Countywide Lighting District Fund (15101) resources. There are $125,000 of appropriations programmed in the FY 2023-24 Guerneville Lighting District Recommended budget (15109-34090900-54406), and an additional $100,000 of appropriations available in the FY 2023-24 Countywide Lighting District Recommended Budget (11051-34090100-53612). Additional appropriations will be requested as part of FY 2023-24 Consolidated Budget Adjustments when total project costs are confirmed.
Narrative Explanation of Staffing Impacts (If Required):
None.
Attachments:
Caltrans Agreement
Resolution
Related Items “On File” with the Clerk of the Board:
None.